商务英语书信范文.docx

商务英语书信范文.docx

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商务英语书信范文

1,AGenerakEnquiry

DearSirs,

WeareinterestedinimportingCottonUnderwearandIron-FreeGarmentsinpopulardemandsyouadvertisedintheChineseExportCommodityFairBullletin,June2008.

Wewouldlikeyoutosendusdetailsoftheaboveproductsincludingsizes,coloursandsamplesofthedifferentstyles.

Asexpected,thequantityofourordertobeplacedwillbeverytheseasoniscomingverysoon,promptdeliveryisabsolutelynecessary.

Whenquoting,pleasestatetermsofpaymentanddiscountyouwouldallowonthepurchaseofnotlessthantwothousanddozen.Pleaserestassuredthatshouldyourpricesbecompetitivewewillplaceourorderswithyou.

Yourearlyreplytothisenquiryisrequested.

Yoursfaithfully,

2,AnOfferforLadies’NylonStockings

DearCathy,

Ladies’NylonStockings

WeverymuchappreciteyourenquiryofAugust11,againstwhichwearemakingyouthefollowingoffer:

Commodity:

Ladies’NylonStockings

Specifications:

Asperoursample,black,assortedsizes

Quanitity:

2,000doz.

Price:

At$perdozenFOBShanghai

Shipment:

October/November,2008

Payment:

Byconfirmed,irrevocableLetterofCreditpayablebydraftat60d/sto

reachus30daysbeforethetimeofshipment.

Owingtotherushofordersfromyourcountry,allthemillsarefullycommittedforsometimetothesecircunstances,thepricewehavequotedisquitefavorableandthedeliveryisthenearestpossible.

Weadviseyou,therefore,toacceptthisofferwithoutanydelay.

Yoursincerely,

3,ACounter-offforCanadaOats

DearSirs,

ThankyouforyourfaxofferofAugust20for20,000metrictonsofCanadaappreciate

Thegoodqualityofyourgoods,butunfortunatelywearenotinapositiontoaccepttheofferonyourterms.Yourpricesappeartoberatheronthehighside.Weareobtainingthesamequallitythroughanotherchannelatamuchlowerpricethanthatyouquotedus.

Maywesuggestthatyoumakereductionof,say6%,onyourquotedpricessoastohelpuspushthesalesofyourgoodsonourmarket?

Ifyoucandoso,wewillpossiblytakeupyourentirestockofthegoods.Wehopeyouwillnotlosethischancesothatyouwillbenefitfromtheexpandingmarket

Wewillappreciateitverymuchifyouwillconsiderourcounter-offermostfavourablyandfaxusyouracceptanceassoonaspossible.

Yoursfaithfully,

4,ConfirmingthePurchaseandSendinganOrder

DearSirs,

Ladies’FoldingUmbrellas

WethankyouforyourquotationdatedJuly28andthesamplesofyourumbrellas.Boththequalityandpricesaresatisfactory,andwearepleasedtoconfirmthelettersande-mailsexchangedbetweenusandtoencloseourOrderNo.DT536NowthedealhasbeensuccessfullyputthroughThegoodsareurgentlyneededandpromptshipmentisessential.

Yoursfaithfully,

Encl.Order

ORDER

MessrsWilson&.

288SuttonSt.Date:

August3,2008

SanFrancisco,California

USA

Pleasesupply

QuantityDescriptionCatalogueNo.CIFNewYorkNetDelivery

2,000dozenLadiesFoldingUmbrellaF36USD35perdozenOct

3,000dozenGentsFoldingUmbrellaM65USD38perdozenNov

Note:

subjectto3%quantitydiscount

Packing:

Eachpieceinanylonbag,Idozenperbox,5boxestoacarton

Payment:

ByL/Catsight

Insurance:

For110%ofinvoicevalueWPA

WehaveinstructedourbanktoopentheL/Cfortheamountofthisorder.

Youwillsoonhearfromyourbank.

Yoursfaithfully,

5,AcknowledgementofOrder

DearSirs,

OrderNoAB456

WehavebookedyourorderforcottonprintsandaresendingyouherewithourSalesConfirmationNo.BP519induplicate.Pleasesignandreturnonecopytousforourfile.

Itisunderstoodthataletterofcreditinourfavorcoveringtheabove-mentionedgoodsshouldbeestablishedimmediately.WewishtopointoutthatthestipulationsintherelevantcreditshouldsticklyconformtothetermsstatedinourSalesConfirmationinordertoavoidsubsequentamendments.Youmayrestassuredthatweshalleffectshipmentwiththeleastpossibledelayuponreceiptofthecredit.

Weappreciateyourco-operationandlookforwardtoreceivingyourfutherorder.

Yourssincerely,

6,OnPaymentbyD/P

DearSirs,

PaymentunderContract

WeareverythankfultoyoufoorinformingusthatthegoodsunderContractwereshippedingoodtimeonMay10.

WewouldliketonotifythatincompliancewiththeContractstiputations,wewouldliketonotifythatincompliancewiththeContractstipulations,wehavemadefullpaymentbyD/PforthesegoodsandacquiredacompletesetofshippingdocumentsuponpresentationbytheBankofChinaTheBankofChinawillalsoinformtheremittingbankatyourplacetothateffect.

Astotheconditionofgoods,weshallcommunicatewithyouafterinspectionismade.

Yourstruly,

_______________________________________________________________________________

7,Customer’sRequirementaboutPacking

DearMr.Wang,

PackingRequirementunderS/CNO>CK2345

WeackowledgereceiptofyourletterofSeptember19th,enclosingtheaboveSalesContractinduplicate,butwishtostatethatthepackingclause,whichreadsasfollowsinthecontract,isnotclearenough.

“Packing:

Seaworthyexportpacking,suitableforlongdistancevoyage.”

Inordertoavoidfuturetrouble,we’dliketomakeclearourrequirementsforpackingasfollows:

Thefruitjamunderthecaptionedcontractshouldbepackedintinplatecansof400mleachinweight,46canstoawoodencase.MarktheouterpackingwithourinitialsWHSinadiamond,underwhichprinttheportdestinationandourordernumber,Indicatethewarningmark”STOWAWAYFROMHEAT”onthefrontside.

Wehavemadetheaboveremarkinthecontrack,andhavesentonecopytoyoubyEMSafterdulycountersighingit.

Welookforwardtoyourearlyreply

Yourssincerely,

EugeneHalley

8,UrgingshipmentofGoods

DearSirs,

Subject:

ShipmentunderContract

WerefertoContractsignedbetweenuson10thNovember,2008for5,000casesTinePlates,whichstipulatedforshipmentinFebruary,2009.However,uptothetimeofwritingwehavenotreceivedfromyouanyinformationabouttheshipmentoftheorderinquestion.Asyouknow,thecontractedtimeofdeliveryisrapidlyfallingdueandweshouldhvereceivedyourshippingadvicebytheendoflastmonth.

Nodoubttheremusthavebeensomereasonforthedelayinshippingandwehopeyouwillgiveusareplyexplainingthesituationandexpedeiteshipmentasmuchaspossible

Wefeelsureweshallsoonbehearingfromyouaboutthisbusiness.

Weareawaitingyourshippingadvice.

Yourstruly,

9,EnquiringaboutInsurance

Gentlemen:

Insuranceon400BalesofCotton

Wehavereceivedwiththanksyourquotationfor400balesofcottononCIFtermsAsourusualpracticeweprefertoreceivequotationsand/oroffersonCFRterms.

Yousee,wehavetakenoutanopenpolicywiththeLloydInsuranceCompany,wehavetodowhenashipmentissentistoadvisethemoftheparticulars.Furthermore,weareonverygoodtermswiththem.Weusuallyreceivefromourunderwritersquiteahandsomepremiumrebateatregularintervals.

Inthemeantime,weshouldbeobligedifyoucouldsupplyuswithfulldetailsregardingthescopeofcoverhandledbythePeople’sInsuranceCompanyofChinaforoutreference.

Weawaitwithinterestyourearlyreply.

Cordiallyyours,

10,ReplytoanEnquiryaboutInsurance

DearMr.Lino,

WethankyouforyourfaxmessageofSeptember18andarepleasedtogiveyouourreplyasfollows”

Firstly,yourcustomer’srequestforinsurancecoverageuptotheinlandcityisacceptableonconditionthatsuchextrapremiumisforhisaccount.

Secondly,wecannotgrantyouinsurancecoveragefor150%oftheinvoicevalue,becausethecontractstipulatesthatinsuranceistobecoverdfor110%oftheinvoicevalue.

Wetrustthattheaboveinformationservesyourpurpose,andhopetoreceiveyourpromptreplybyreturnmail.

Yoursfaithfully,

MichaelIngram

11,ConfirmingaTransaction

DearSirs,

Withreferancetothee-mailsexchangedbetweenus,wearepleasedtoconfirmhavingconcludedwithyouatransactionof30metrictonsofgroundnutkernels.EnclosedyouwillfindourSalesContractinduplicate,ofwhichpleasecountersignandreturnonecopytousfor

Ourfile.

PleaseopentherelativeL/Catanearlydate,sothatwecanarrangeshipmentassoonaspossible.

Welookforwardtoyourearlyreply.

Yourssincerely,

HarryJones

Encl.

12,Countersignature

DearSirs,

SalesContract

WehavedullyreceivedyourSalesContractfor30metrictonsgroundnutkernelsinduplicate.Asrequested,wereturnonecopycompletedwithourcountersignature.

WehavealreadyestablishedwiththeBankofChina,LondontherelativeL/C,whichwebelievewillreachyousoon.Uponreceipt,pleasearrangeshipmentandadviseusofthenameofsteameranddateofsailingimmediately.

Yoursfaithfully,

Encl.

_______________________________________________________________________________