商务英语写作Chapter-Report.ppt

商务英语写作Chapter-Report.ppt

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Chapter12商务英语写作实训商务英语写作实训“十二五十二五”规划商务英语高职高专系列教材规划商务英语高职高专系列教材ReportsReportsPracticalBusinessEnglishWritingPracticalBusinessEnglishWriting2Chapter12商务英语写作实训ContentsComposingYourMessageReferenceExpressionsSampleReportsWritingYourMessageCheckYourselfPracticalBusinessEnglishWriting3Chapter12商务英语写作实训ComposingYourMessageComposingYourMessagePracticalBusinessEnglishWriting4Chapter12商务英语写作实训Lead-inQuestionsWhenwillweneedtowriteabusinessreport?

Whowillwesubmitourreportto?

Whatshouldbeconcludedinareport?

Whatformatshouldweemploy?

Abusinessreportisadetailedandfactualaccountorstatementthatisusedtorelayinformationfromonepersonoraprofessionalgrouptoacertainmanagement.Abusinessreportplaysacrucialroleinbusinesspracticeasmostmajorordecisiveactionsarebasedonit.Whatevertypeofreportyouarerequiredtowrite,itsforreadersneed.PracticalBusinessEnglishWriting5Chapter12商务英语写作实训TypesofReportsLengthlongreport;shortreportFormatletterreport;memoreport;preprintedreport;Formalityformalreport;informalreportFunctionInformationreport;analyticalreport;Contentfeasibilityreport;accidentreport;tripreport;to-filereport;investigationreportTimepreliminaryreport;progressreport;periodicreport;finalreport;daily/monthly/yearlyreportOrganizationdeductive（direct）report;Inductive（indirect）reportTherearemanysituationsthatcallforthewritingofreports,andtherearemanyreasonswhypeoplewritereports.Asaresult,therearemanytypesofreports,dependingonhowwesortthem.PracticalBusinessEnglishWriting6Chapter12商务英语写作实训StructureofInformalReportSectionContentTitle/SubjectTitleofthereport,includingsubtitleMethodologyAstatementaboutwhatmethodsyouusedtoobtainyourfindingsIntroductionAstatementoftheproblemdiscussedinthereportFindingsAstatementofwhatyoufoundoutConclusionsAstatementofwhatyourfindingsmeanRecommendationsAstatementofwhatyouthinkshouldbedoneasaresultofyourconclusionsPracticalBusinessEnglishWriting7Chapter12商务英语写作实训StepsofwritingareportIntroductionClarifyingyourtargetaudienceandtheproblemCollectingdataandstatisticsFactsListthefactsaccordingtothesurveyMethodology&FindingsConclusionrecommendationSuggestingConclusion-basedsuggestionstothosewhoaskedyoutowritethereportDrawingconclusionsFact-basedopinionsdrawnfromFindingsPracticalBusinessEnglishWriting8Chapter12商务英语写作实训WritingTipsPracticalBusinessEnglishWriting9Chapter12商务英语写作实训ReportFormatsLetterformat（Samplestudy1）-Letterheadstationery.-UsefulforinformalreportssenttooutsidersMemoformat（Samplestudy2）-Memostyle-Usefulforinformalreportscirculatedwithinorganizations.Preprintedformat（Samplestudy3）-Standardizedforms.-Usefulforroutineactivities,suchasexpensereportsReportformat（）-Plainpaper,manuscriptform-Usefulforlonger,moreformalreports,suchasannualreportsPracticalBusinessEnglishWriting10Chapter12商务英语写作实训ReportFormatPrefatoryPartsCoverAnattractivelydesignedsheetofpaperimprintedwiththetitleofthereport,thecompanysmaneandlogoTitleflyAplainsheetofpaperwithonlythetitleofthereportTitlepageIncludinga）thetitleofthereport;b）writersnameandprofession;c）readersnameandprofession;d）dateLetterofTransmittalAlettertothepersonsubmittedtowithbriefinformationonhowthereporthasbeenworkedoutandsomepersonalviewpoints.ContentsAtabulararrangementtoindicatethemainsectionsandsubsectionsofthereportAbstract/SummaryMainpointsofthereportBodyIntroductionFindingsConclusionRecommendationSupplementaryPartsAppendixAnyadditionalmaterialwhichistoobulkytoputinthereportitself,butnecessarytoinclude,eg.diagrams,questionnairesBibliographyListsallthereferencesandsourcesofinformationusedinthereportPracticalBusinessEnglishWriting11Chapter12商务英语写作实训SampleStudy1-reportinletterformat-letterheadintroductionofthepresentbudget-statementofthepresentandfuturecosts-workalreadyaccomplished-worktobecompleted-futureplanorforecastPracticalBusinessEnglishWriting12Chapter12商务英语写作实训SampleStudy2-reportinmemoformat-memohead-solutionstotheproblemswhichhavebeenperformed-problemsanalysis-backgroundinformationandpurposeofthereport-conclusiondrawnfromtheabove-suggestionPracticalBusinessEnglishWriting13Chapter12商务英语写作实训SampleStudy3-preprintedreportPracticalBusinessEnglishWriting14Chapter12商务英语写作实训ReferenceExpressionsReferenceExpressionsPracticalBusinessEnglishWriting15Chapter12商务英语写作实训NumberingSystemsforReportsRomanNumeralAlphanumericDecimalI.（mainpoint）A.（sub-point）1.（sub-sub-point）2.B.II.A.1.a.b.2.B.1.01.11.1.11.1.21.22.0PracticalBusinessEnglishWriting16Chapter12商务英语写作实训IntroductionThisreportpresentsThereportcarriestheinformationonInthisreportIwillexplain