商务英语写作Chapter-Report.ppt

1、Chapter 12商务英语写作实训商务英语写作实训 “十二五十二五”规划商务英语高职高专系列教材规划商务英语高职高专系列教材ReportsReportsPractical Business English Writing Practical Business English Writing 2Chapter 12商务英语写作实训 ContentsComposing Your MessageReference ExpressionsSample ReportsWriting Your MessageCheck YourselfPractical Business English Writing

2、 3Chapter 12商务英语写作实训 Composing Your MessageComposing Your MessagePractical Business English Writing 4Chapter 12商务英语写作实训 Lead-in QuestionsWhen will we need to write a business report?Who will we submit our report to?What should be concluded in a report?What format should we employ?A business report i

3、s a detailed and factual account or statement that is used to relay information from one person or a professional group to a certain management.A business report plays a crucial role in business practice as most major or decisive actions are based on it.Whatever type of report you are required to wr

4、ite,its for readers need.Practical Business English Writing 5Chapter 12商务英语写作实训 Types of ReportsLengthlong report;short reportFormatletter report;memo report;preprinted report;Formalityformal report;informal reportFunctionInformation report;analytical report;Contentfeasibility report;accident report

5、;trip report;to-file report;investigation reportTimepreliminary report;progress report;periodic report;final report;daily/monthly/yearly reportOrganizationdeductive(direct)report;Inductive(indirect)report There are many situations that call for the writing of reports,and there are many reasons why p

6、eople write reports.As a result,there are many types of reports,depending on how we sort them.Practical Business English Writing 6Chapter 12商务英语写作实训 Structure of Informal Report SectionContent Title/SubjectTitle of the report,including subtitleMethodologyA statement about what methods you used to ob

7、tain your findingsIntroductionA statement of the problem discussed in the reportFindingsA statement of what you found outConclusionsA statement of what your findings meanRecommendations A statement of what you think should be done as a result of your conclusionsPractical Business English Writing 7Ch

8、apter 12商务英语写作实训 Steps of writing a reportIntroductionClarifying your target audience and the problemCollecting data and statisticsFactsList the facts according to the surveyMethodology&FindingsConclusionrecommendationSuggesting Conclusion-based suggestions to those who asked you to write the report

9、Drawing conclusions Fact-based opinions drawn from FindingsPractical Business English Writing 8Chapter 12商务英语写作实训 Writing TipsPractical Business English Writing 9Chapter 12商务英语写作实训 Report FormatsLetter format(Sample study 1)-Letter head stationery.-Useful for informal reports sent to outsidersMemo f

10、ormat(Sample study 2)-Memo style -Useful for informal reports circulated within organizations.Preprinted format(Sample study 3)-Standardized forms.-Useful for routine activities,such as expense reportsReport format()-Plain paper,manuscript form -Useful for longer,more formal reports,such as annual r

11、eportsPractical Business English Writing 10Chapter 12商务英语写作实训 Report FormatPrefatory PartsCoverAn attractively designed sheet of paper imprinted with the title of the report,the companys mane and logoTitle flyA plain sheet of paper with only the title of the reportTitle pageIncluding a)the title of

12、the report;b)writers name and profession;c)readers name and profession;d)dateLetter of TransmittalA letter to the person submitted to with brief information on how the report has been worked out and some personal viewpoints.ContentsA tabular arrangement to indicate the main sections and subsections

13、of the reportAbstract/SummaryMain points of the reportBody IntroductionFindingsConclusion RecommendationSupplementary PartsAppendixAny additional material which is too bulky to put in the report itself,but necessary to include,eg.diagrams,questionnairesBibliography Lists all the references and sourc

14、es of information used in the reportPractical Business English Writing 11Chapter 12商务英语写作实训 Sample Study 1-report in letter format-letter headintroduction of the present budget-statement of the present and future costs-work already accomplished-work to be completed-future plan or forecast Practical

15、Business English Writing 12Chapter 12商务英语写作实训 Sample Study 2-report in memo format-memo head-solutions to the problems which have been performed-problems analysis-background information and purpose of the report-conclusion drawn from the above-suggestion Practical Business English Writing 13Chapter

16、12商务英语写作实训 Sample Study 3-preprinted reportPractical Business English Writing 14Chapter 12商务英语写作实训 Reference ExpressionsReference ExpressionsPractical Business English Writing 15Chapter 12商务英语写作实训 Numbering Systems for ReportsRoman NumeralAlphanumericDecimalI.(main point)A.(sub-point)1.(sub-sub-point)2.B.II.A.1.a.b.2.B.1.01.11.1.11.1.21.22.0Practical Business English Writing 16Chapter 12商务英语写作实训 Introduction This report presents The report carries the information on In this report I will explain