商务英语写作教案.docx

商务英语写作教案.docx

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商务英语写作教案

Part1WritingWhenMakingApplications

（1）

1.layoutandconventionsofletterwriting

Procedure:

I.Leadingin：

5minutes

Saysomethingabouttheteachingarrangementofthistermandhowtostudythiscourse.Andthenaskstudentstopointouttheadvantagesanddisadvantagesofthefollowingwaysofcommunicationandmakeaconclusionthatletteristhebasisforcommunicationforbusiness.

II.TeachingContents:

40minutes

a.Themainpartsofbusinessletters

1）theletterhead

2）theinsideaddress

3）thedate

4）thesalutation

5）thebodyoftheletter

6）thecomplimentaryclose

7）thesignature

b.Theoptionalparts

1）thereferences

2）thespecialmarkings

3）thesubjectline

4）thecarboncopynotation

5）theenclosure

c.Formofabusinessletter

IndentedformatisthetraditionalBritishpracticewiththeheadingusuallyinthemiddleandthedateontheright-handside.Thecomplimentaryclosemaybeinthecenterorcommenceatthecenterpoint.

Witheverynewlinetwoorthreespacesareindented.Alsoeachparagraphindentsbyfiveorsixspaces.

Blockformatisnowthemostpopularpracticeofdisplayingbusinessletters.

Itsremarkablefeatureisthatalltypinglines,includingthoseforthedate,insidenameandaddress,salutation,subjectheading,eachmessageparagraphandcomplimentaryclose,beginattheleft-handmargin.

Thesemi-blockedformatisthemixtureoftheabovetwoformats.Thefirstlineofaparagraphislinedupwiththeleftmarginandthereisanextrablanklinebetweenparagraphstosignalthestartofanewparagraph,butthewriter’saddress,date,closingandsignatureinformationareindented.

d.Envelopesaddressing

▪Theprinciplesofaddressingenvelopes:

accuracy

▪clearness

▪appearance

III.Exercises30minutes

ElementsofBusinessLettersandTheirPositionsintheLetter:

1）  Sender’sname:

ChinanationalLightIndustrialProductsImport&ExportCorporation,DalianBranch

2）  Sender’saddress:

111RenminRoad,Ningbo,China

3）  Sender’sE-mail:

Ningbo@chinalig.Com.Cn

0574-********

5）  Sender’sReferenceNumber:

WDF/LN

IV.SummaryGiveabriefsummarythisclassIV.Homework:

Part1WritingWhenMakingApplications

（2）

2.applyingforjobvacancies

1.Teachingtask:

JobapplicationLetter

2.Teachingtargetandobject:

（1）Enablethestudentstowriteajobapplicationletterwithpropercontents,formatstructureandlanguage

3.Teachingfocus:

（1）Howtowritealetterinordertoapplyforajob

4.Teachingmethod:

freewriting--–commentary--–discussion---guidedwriting---commentary–-comparisonwiththesamples---summery

5.Teachingprocedures:

（1）Checkingthestudents’assignments:

Askoneofthereviewpanelstodotheclassroomreport..Tellingtheclasshowtheyreviewedthelettersafterclass,whatproblemstheyhavefoundandwhatsuggestionstheywouldliketomake.Showtheclasstheirsampleletterwithdetailedcorrection.

a.Theteacherdoestheclassroomreportabouttheassignment.

（2）Letstudentsknowtheteachingtasks,targetandteachingfocusforthislecture

（3）Thewordoftheday:

apply:

v.tomakeaformalrequest,theusualpatternoftheverbisapplytosb.forsth.E.g.I’dliketoapplytothepublishersforpermissiontoreprintanextract.Itsnounformisapplication,meaningaformalrequest.

（4）Thequotationoftheday:

“Treatotherpeopleasyouhopetheywilltreatyou.”ByAesop

（5）Askthestudentstowriteajobapplicationletterinclassinanywaytheythinkappropriate.andaskoneofthemtowritehisorherletterinthecomputerdirectly.

（6）Broadcastoneortwostudents’writingssoastodiscusswiththeclassproblemsinthecontent,formatandlanguageinthesewritings;

（7）Discusswiththeclasstheimportantpointsconcerningthispieceofwriting:

（Afterthediscussionthestudentsshouldknowthatinwritingwehavetobeclear:

towriteforwhataparticularpurpose,forwhataparticularreader,andinwhatform）

a）Whatisthepurposeofthiswritingtask?

Applyingtoworkinaunit/companyofajointventure（Fieldwhichdeterminethecontents.）;

b）Whatistherelationbetweenthewriterandreader?

Writerandreader:

astudentorawouldbeemployerandanunknownforeignmanager（Tenorwhichdecidesthedistance:

maximum;andpowerbetweenthereaderandwriter:

thereaderhasamaximumpoweroverthewriter,whichdecidesthestyle:

formal）;

c）Whatisthemodeofwriting?

Isittobereadortobespoken?

Whatistheform?

Whatisthelanguage?

WrittentobereadintheformofanEnglishletter.

WhatistheformatofanEnglishbusinessletter?

Heading^insideaddress^salutation^reference^purposeandinformationaboutyouandaboutthejobrequirements^expectationandthanks^complimentaryclose^signature

d）Whatarethenecessaryelementsandoptionalelementsinthecontent?

Thenecessaryelements:

personalinformation

objective

educationbackground

workingexperiences

askingforconsideration

expressingthanks

complimentaryclose

signature（handsignatureandprintednameofthewriter）

Optionalelements:

Age

Maritalstate

Yoursex

Yourfamilymembers

Healthstate

Skills,interestorhobbiesunrelatedwiththejob

Yourbirthplace

Yourreferences

Thereforethesemanticstructureforjobapplicationletterisasfollows:

Heading^insideaddress^thewriter’spersonalinformation^objective^education^workingexperience^（skills/strength^interests^references,etc.）^askingforconsideration^expressingthanks^complimentaryclose^signature

e）Howaretheseelementsexpressedbythegrammaticalandthelanguageexpressions?

Tenses:

mostlythepresent,thepresentperfectandthepasttensesusedindifferentparagraphs;

Words:

wehadbetteruseformalwords.

Showthestudentssomesamplesandaskthemtocompareandcommentbyaskingthemthefivequestionsmentionedabove.

Part2SecretarialWriting

（1）

1.minutesofmeeting

Procedure:

I.Leadingin：

5minutes

Anyone,includingyou,maybeassignedtotaketheminutesatameeting.Oftensomeonewhoisnotparticipatinginthemeetingwillbecalledupontobetheminute-taker.

II.TeachingContents:

40minutes

Beforeameetingtheminute-takershouldreviewthefollowing:

∙Theminutesfrompreviousmeeting

∙Allofthenamesoftheattendees（ifpossible）

∙Theitemsontheagenda

Italsohelpstocreateanoutlinebeforegoingtothemeeting.Anoutlineshouldincludethefollowing:

∙Atitleforthemeeting

∙Thelocationofthemeeting

∙Ablankspottowritethetimethemeetingstartedandended

∙Thenameofthechairperson

∙Alistofattendeesthatcanbecheckedoff（orablanklistforattendeestosign）

∙Ablankspotforanyattendeeswhoarrivelateorleaveearly

SampleMinutesOutline:

Supervisor'sMeeting

Friday,May5

Room3

Start:

________Finish:

________

Chair:

Pierre

Attendees:

1._________

2._________

3._________

4._________

5._________

Latetoarrive:

_________

Earlytodepart:

________

Theminute-takercanuseapenandpaperoralaptopcomputeranddoesnotneedtoincludeeverywordthatisspoken.Itisnecessarytoincludeimportantpointsandanyvotesandresults.Indicatingwhosaidwhatisalsonecessary,whichiswhytheminute-takershouldmakesuretoknowthenamesoftheattendees.Ifyoucannotremembersomeone'sname,takeabriefnoteoftheirseatingpositionandfindouttheirnameafterthemeeting.Aminute-takershouldtypeouttheminutesimmediatelyafterthemeetingsothatnothingisforgotten.

III.Exercises:

completethefollowingminutes

MINUTESOFTHEDIRECTORS'MEETING

　　HOLIDAYNOTICE

　　Date:

____

　　Place:

Themeetingroomofthecompany

　　Present:

____

　　1.Report

　　Thenoticeofconveningthismeetingandthemanager'sreportonthestateofbusinessofthecompanywasreadbythesecretary.

　　2.Resolution

　　Withtheconsentofthemeeting,thechairmanmadeaspeechandproposedthatagoldmetalbegiventoMr.Zhangasarewardforhisindustriousandsuccessfulserviceinthepast2years.Mr.Zhangsecondedthemotion,whichwasthenputtothemeetingandcarriedunanimously.

　　Signature:

____

　　Date:

____

IV.Summary12minutes

Giveabriefsummarythisclass

IV.Homework:

Part2SecretarialWriting

（2）

2.memorandaandofficememos

Procedure:

I.Leadingin：

5minutes

Amemorandom,ormemoforshort,isawrittendocumenttypicallyusedforinterofficecommunication.Asitgoesbetweenco-workersandcolleagues,itplaysanimportantroleinkeepingthedifferentpartsofacompanyintouch.Itis,infact,themostcommontypeofwritinginsideamedium-sizedorlargecompany.

II.TeachingContents:

40minutes

Analysisoftheformatofthefollowingmemo

Letter：

Memorandum

To:

Mr.GaryNichols

From:

Mr.MustafaBahari,SeniorSalesAccountant

Date:

20July,2003

Subject:

ComplaintfromDeluxeHomeDecor,Singapore

IhavecheckedmyrecordsandIhavefoundthatMr.Geraldiscorrectinhiscomplaint.IamafraidIwasresponsibleforconfusinghisinvoicewithanotherinvoicetoSingapore.Imustapologizeformakingthismistake.Isuggestthatwriteimmediatelytohimtoapologizeandtellhimtoignoretheinvoicehehas.Ishallthenmakesurethathegetsareplacementinvoiceinthenearfuture.

Ihopethissuggestionissatisfactory.

III.Exercises30minutes

YouarerequiredtofillinaMemorandumaccordingtothefollowinginformationinChinese.Youshouldincludeallpointsinthefollowingtable.

备忘录

致：

弗吉尼亚·威尔斯

自：

约翰·坎贝尔

事由：

电脑

亲爱的先生：

我想提醒您一下，我们办公室急需一台电脑，以便处理日益增加的与外国公司和企业进行联系的函件。

我希望您注意到这个问题，并尽早予以解决。

2003年8月12日

IV.Summary12minutes

Giveabriefsummarythisclass

IV.Homework:

Part2