825 Staples Factory Audit Report QA Only.docx

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825 Staples Factory Audit Report QA Only.docx

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825 Staples Factory Audit Report QA Only.docx

825StaplesFactoryAuditReportQAOnly

FactoryQualityAssessment

AuditReport

TheVendorCertificationprocesswillbeginwithanauditofallcurrentmanufacturingfacilitiesandtheirprocesses.Itincorporatesagradingsystem,whichwillbeusedasaguideforselectingandimprovingStaples’suppliersofownbrandproducts.

OutlinedbelowistheAuditingRatingScale,thecriteriaandassociatedauditingandfollow-upfrequency.

CertifiedPreferredVendor–Reauditintwoyears*

QualitySystemAuditScoreofatleast86%

*DoesnotapplytoPost-probationorFollow-upAuditScores（SeeCertifiedVendorbelow）

CertifiedVendor–Reauditinoneyear

QualitySystemAuditScorebetween80-85%（oratleast80%onPost-probationorFollow-upAudits）

CertifiedVendorwithCorrectiveActionRequired–CompleteaCorrectiveActionPlan（CAP）within90daysandaReauditinoneyear

QualitySystemAuditScorebetween70-79%

Failed

QualitySystemAuditScorebelow70%

personnelorourdesignatedrepresentativewillperformallAuditsandCAPfollow-ups.

LastUpdated:

FactoryInformation

FactoryName:

Address:

Telephone:

Fax:

E-mail:

Agent:

TypeofAudit:

（）InitialQualification（）CriticalIssueorCAPFollow-upAudit

（）RecertificationAudit（）Post-probationAudit

（）Other（pleasespecify）:

SCOREOFTHEQUALITYSYSTEMAUDIT

AuditScore

CertifiedPreferredVendorCertifiedVendorFailed

STATUSANDNEXTACTIONDUE

CertifiedPreferredVendor–Reauditintwoyears*

QualitySystemAuditScoreofatleast86%

*DoesnotapplytoPost-probationorFollow-upAuditScores（SeeCertifiedVendorbelow）

CertifiedVendor–Reauditinoneyear

QualitySystemAuditScorebetween80-85%（oratleast80%onPost-probationorFollow-upAudits）

CertifiedVendorwithCorrectiveActionRequired–CompleteCAP/Reauditinoneyear

QualitySystemAuditScorebetween70-79%

Failed

QualitySystemAuditScorebelow70%

Auditor’sName

ApprovedBy

Date

CommentsandRecommendations:

_______________________________________________________________________

COMPANYORGANIZATIONMetduringAudit?

ManagingDirector/GeneralManager（）Yes（）No

SalesManager/MarketingManager（）Yes（）No

PlantManager（）Yes（）No

QC/QASupervisor/Manager（）Yes（）No

ProductionManager/FactoryManager（）Yes（）No

Factoryhasbeeninoperationsince

STAFFINGINFORMATION

ManufacturingPersonnel:

QualityControllers:

Engineers:

PRODUCTIONINFORMATION

MajorCustomers_________________________________________________________

MonthlyProductionCapacity___________________RequiredLeadTime____________

MainProductsProduced____________________________________________________

MajorMachinery:

ManufCalibrRemarks:

Date:

“Yes”answersscore1point.“No”answersscores0points.

A.FACILITIES

1.Doestheplantlayoutappeargenerallyacceptable?

（）Yes（）No

2.Doestheoverallmaintenanceofthepremises（）Yes（）No

appearacceptable?

3.Doesthegeneralhousekeepingappearacceptable?

（）Yes（）No

4.Didyouseeacompletecompanypolicymanual?

（）Yes（）No

5.Didyouseedocumentationthatallproduction（）Yes（）No

machineswereonamaintenancescheduleand

amaintenanceteamwasinplace?

6.Doesthefactoryhaveabackupgenerator?

（Ifyes,（）Yes（）No

providedateoflastuseanddateoflastmaintenance

below）.

7.Didyouseethatallmachines/equipment/fixtures（）Yes（）No

weresuitabletoproducetheintendedproducts?

8.Didyouseeevidencethatthefactoryhasawell（）Yes（）No

organizedmaintenanceteamthatcouldimmediately

respondtoamachinerybreakdownoremergency?

9.Didthelightingandventilationconditionsappear（）Yes（）No

adequateintheproductionareas?

10.Didyouconfirmthatfaxandtelephonewere（）Yes（）No

available?

11.Didyouconfirmelectroniccommunicationsystems（）Yes（）No

wereinplace?

（PCswithwordprocessing,

spreadsheetande-mailcapabilities）

Rating:

Facilities:

Score1Pointforeachmarkedyes.Total:

/11

ItemNo.:

Remarks:

B.QUALITYCONTROLSYSTEM

1.Didyouseeevidencethatthefactoryhasaformal（）Yes（）No

internalqualitycontrolprogramforallofitsproducts?

2.Didyouseeevidencethatthereisaformalinternal（）Yes（）No

trainingprogramforallqualitycontrol（QC）personnel?

3.DidyouseeformaltrainingrecordsforallQCpersonnel?

（）Yes（）No

4.WereallQCpersonnelcertifiedbeforetheywereallowed（）Yes（）No

toperformtheirjobs?

5.AretheQCpersonnelindependentoftheproductionstaff?

（）Yes（）No

6.DidyouseeacompleteQualityManual?

（）Yes（）No

7.Didyouseethatthefactoryisusinginternational,national,（）Yes（）No

client’s,and/oritsownapprovedstandardstoperform

in-housequalitycontrol?

8.Didyouseedetailedwrittenplansdemonstratinghow（）Yes（）No

safetyrequirementsofproductsarecheckedin-house?

9.DidyouseedetailedQCreportsthatreflectallproducts（）Yes（）No

arebeingproperlychecked/inspected?

10.DidyouseeevidencethattherewasadequateQC（）Yes（）No

supervisiononallshifts?

11.WasthereevidencethatallQCpersonnelfully（）Yes（）No

understandqualitypolicy,qualityconsciousnessand

theimportanceofthequalityassuranceconcept?

12.DoesQChaveadequatebasicknowledgeandexpertise（）Yes（）No

onproductsandgeneralmanufacturingtechnology?

13.Didyouseedocumentationthatthefactoryhadall（）Yes（）No

relevantinternational/nationalsafetystandardsandwas

incompliance?

Rating:

QualityControlSystems:

Score1Pointforeach“Yes”response.Total:

/13

ItemNo.:

Remarks:

C.INCOMINGMATERIALSINSPECTIONS

1.Wasthereevidencethatthefactorytakesadequate（）Yes（）No

measurestoassurerawmaterialsconformanceto

requiredspecificationsbeforeuse?

2.Arerawmaterialsproperlylabeled,storedandtraceable?

（）Yes（）No

3.Arerawmaterialskeptincontrolledstoreroomstoavoid（）Yes（）No

theft,lossandanydeteriorationofquality?

4.Ifrawmaterialsneedinspectionbeforeputtinginto（）Yes（）No

production,aretheyproperlyinspectedandarerecords

traceable?

5.Dorecordsshowthatrejectedlotsarewellidentified,（）Yes（）No

segregatedfromacceptablelotsandeventuallyreturned

tothesupplier?

6.Istheinspectionsamplingscheduleadequateandcanthe（）Yes（）No

qualityoftheproductbeguaranteedwithconfidence?

7.Areadequateinspectionrecordsmaintainedtoprove（）Yes（）No

productsarecheckedandmeetallrequirements?

8.Arethereadequatewritteninspectioninstructions（）Yes（）No

withproperaccept/rejectcriteriaavailableasguidelines

toinspectors?

9.Iftestingequipmentisneededduringinspection,isit（）Yes（）No

sufficient,ingoodconditionandcalibrated?

10.Isthereasystematiccontrolonthenon-conforming（）Yes（）No

rawmaterialsandisitefficient?

11.Doesthefactoryhaveaformalprocessforselectingand（）Yes（）No

qualifyingnewsuppliers?

12.Doesthefactoryhaveaformalprocessforcontinuously（）Yes（）No

monitoringasupplier’sperformance?

Rating:

IncomingInspections:

Score1Pointforeachmarkedyes.Total:

/12

ItemNo.:

Remarks:

D.INPROCESSQUALITYCONTROL

1.Didyoureviewanoutlineofthevariousstepsof（）Yes（）No

themanufacturingprocess?

2.Aresamplesofpilotrunscarefullyreviewedby（）Yes（）No

engineersandqualitystafftoseeallqualityandsafety

aspectsarebeingmet?

3.IstheresufficientwelltrainedIn-ProcessQCstaff（）Yes（）No

toprepareformassproduction?

4.Istheredocumentationfromeitherengineering,the（）Yes（）No

QCdepartment,ortopmanagementtoauthorize

massproduction?

5.AretheproductionlinescheckedbyQC（orbyother（）Yes（）No

means）tomonitorthecomplianceoftheproductto

meetqualityandsafetyrequirements?

6.Doesthefactoryuseinternational（orotherapproved（）Yes（）No

standards）tocarryoutin-processinspectionandare

thererecords?

7.Dorecordsreflecttheactiontakenontherejected（）Yes（）No

lots?

8.Dorecordsshowrejectedlotsare

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