312询价和报价处理SAP MM前台比较实用的操作手册.docx

312询价和报价处理SAP MM前台比较实用的操作手册.docx

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312询价和报价处理SAPMM前台比较实用的操作手册

 ProcessingRFQsandQuotations 

Ifaneedforexternallysuppliedmaterialsshouldarisewithinyourenterprise,thespecificrequirementsareconvertedintopurchaserequisitions–eithermanuallyorautomatically（throughtheMRPruns）.

Itmaynotalwaysbepossibletofindthesourcesfromwhichtoprocurethematerialsautomatically（withintheframeworkofoptimizedpurchasing）.Inthiscase,furthersystemsupportinselectingvendorsisavailabletousersintheshapeoftheRFQ/quotationprocessingfunctionality,whichenablesthepurchasingentitytoimplementaclosedcompetitivebiddingprocedure.Insuchaprocedure,anynumberofpotentialsupplierscanberequestedtosubmitquotations.Thesequotationsarethenenteredinthesystem,afterwhichapricecomparisoniscarriedout.

Afterthis,itispossibletogeneratethecorrespondingpurchaseorders（tobeissuedtotheselectedvendors）quicklyandstraightforwardlydirectfromtheRFQs,tothusinitiatetheactualexternalprocurementprocess.Unfavorablebidscanberejected.

Inthefollowingexample,100PCs,typeMaxitecR375Persona（materialnumberR-1000）,aretobemanufacturedinplant1200（Dresden）.TheMRPrunhasdeterminedaneedforvariouscomponentsofwhichnostocksarecurrentlyavailable.Thecomponentsinvolvedareasfollows:

R-1150（3.5"diskettedrive）,R-1160（4.3GBharddisk）,andR-1170（SlimlinePCcase）.

Forsimplicity’ssake,thepurchaserequisitionsaretobecreatedmanually.

Youcandisplaythemanufacturingbillofmaterial（BOM）fortheMaxitecR375PCasfollows:

ChooseLogistics→Production→MasterData→BillsofMaterial→Evaluations→BOMexplosion→MaterialBOM→Structure（Multi-Level）.IntheMaterialfield,enterthematerialnumberR-1000.Enter1200inthePlantfield.IntheBOMapplicationfield,enterPP01forgeneralproduction.Choose

.Thesystemshowsyouthemulti-levelBOMforthePC.Choose

untiltheoverviewtreeappears.

ProcessFlow

Youcanfindthedataforthisprocessunder

.

1.CreatingaPurchaseRequisition

2.ConvertingaPurchaseRequisitionintoanRFQ

3.DisplayinganRFQ

4.EnteringQuotations

5.ComparisonofQuotations

6.OrderinganItemfromOne-TimeVendorwhoQuotedLowestPrice

7.OrderinganItemfromVendorw.MasterRecordwhoQuotedLowestPrice

 DataUsedInThisProcess 

Field

Data

Description

Companycode

1000

IDESAG

Plant

1200

Dresdenplant

Vendors

1010

1030

1950

SunnyElectronicsGmbH

JotachiDeutschlandAG

One-timevendor

Materialnumber

R-1150

R-1160

R-1170

3.5"HDDiskettedrive

4.3GBHarddisk

SlimlinePCcase

Purchasingorganization

1000

IDESGermany

Purchasinggroup

007

Lux,L

 CreatingaPurchaseRequisition 

Procedure

1.Callupthetransactionasfollows:

MenuPath

Logistics→MaterialsManagement→Purchasing→PurchaseRequisition→Create

TransactionCode

ME51

2.Choose

.

3.OntheCreatePurchaseRequisition:

InitialScreen,enterthefollowingdata:

Field

Data

Documenttype

NB（Standardpurchaseorder）

Deliverydate

4weeksfromtoday’sdate

Plant

1200

Purchasinggroup

007

4.Choose

.

Skipanywarningmessagesbychoosing

.

5.OntheCreatePurchaseRequisition:

ItemOverviewscreen,enterthefollowingdata:

Field

Data

Material

R-1150

Quantityrequested

100

6.Choose

.

Toskipanywarningmessages,choose

.

7.Repeattheentriesforitem20withthefollowingdata:

Field

Data

Material

R-1160

Quantityrequested

100

8.Choose

.

Toskipanywarningmessages,choose

.

9.Repeattheentriesforitem30withthefollowingdata:

Field

Data

Material

R-1170

Quantityrequested

100

10.Choose

.

Toskipanywarningmessages,choose

.

11.Choose

tosaveyourinput.

Thesystemconfirmsthatapurchaserequisitionhasbeencreatedunderthenumberindicated.Makeanoteofthisnumber.

12.Choose

untiltheoverviewtreeappears.

 ConvertingaPurchaseRequisitionintoanRFQ 

Procedure

1.Callupthetransactionasfollows:

MenuPath

FromthePurchaseRequisitionnode,chooseFollow-onFunctions→AssignandProcess.

TransactionCode

ME57;ME41

2.OntheAssignandProcessPurchaseRequisitionsscreen,enterthefollowingdata:

Field

Data

Purchasinggroup

007

Scopeoflist

A

Plant

1200

Sortindicator

1

3.Choose

.

Thepurchaserequisitionyoucreatedisdisplayedintheitemoverview.

4.Selectoneoftheitemsyoucreated.ChooseEdit→FlagforRFQ→WithVendor.

TheFlagforRFQProcessingdialogboxappears.

5.Enterthefollowingdata:

Field

Data

Vendor

1010,1030,1950

Purchasingorganization

1000

Ignoreanyexistingentries.

6.ChooseFlagforRFQ.

7.Carryouttheprocessfortheotheritemsyouenteredbyrepeatingsteps4to6.

OncethecommentFlaggedforRFQprocessing（severalvendors）appearsinallitems,youcanresumeyourprocessing.

8.Choose

Assignments.

9.OntheAssignandProcessRequisitions:

OverviewofAssignmentsscreen,youseewhichvendorshavebeenflaggedfortheissueofRFQs.Selectthelowerlineforvendor1010andchooseProcessAssignment.

TheProcessAssignment:

CreateRFQdialogboxappears.HereyoucanchangetheRFQheaderdata.

10.Enterthefollowingdata:

Field

Data

Quotationdeadline

14daysfromtoday’sdate

11.Choose

.

12.OntheCreateRFQ:

HeaderDatascreen,enterthefollowingdata:

Field

Data

Collectivenumber（Coll.no.）

Anynumber（aslongasitisthesameastheoneenteredforthenextRFQ）

ThecollectivenumberisusedtogrouptogethertheRFQsyoucreate.IfyougrouptogetheralltheRFQsbelongingtoacertaincollectivebiddingprocedure（bidinvitation/tenderingprocess）underthesamenumber,itistheneasiertoselecttheRFQsunderthisnumberinlistdisplaysandforpricecomparisonpurposes.

13.Choose

.

14.OntheCreateRFQ:

SelectionListofPurchaseRequisitionsscreen,selectalltheitemsbychoosing

.

15.ChooseAdopt+Details.

ThedatapertainingtotheitemlevelnowappearsontheCreateRFQ:

Item###screen.Acknowledgeanywarningsthatmayappear.Hereyouhavetheopportunitytocheckthedataandmakeanynecessarychanges.

16.Choose

.

Thenextitemappears.Whenallitemshavebeenchecked,theCreateRFQ:

ItemOverviewscreenappears.

17.Choose

.

IftheSaveDocumentdialogboxappears,chooseYes.

18.TheRFQnumberisdisplayedatthebottomoftheCreateRFQ:

VendorAddressscreen.Notethisnumber.

19.Choose

toreturntotheAssignandProcessRequisitions:

OverviewofAssignmentsscreen.

OntheAssignandProcessRequisitions:

OverviewofAssignmentsscreen,youseethatthevendorhasbeengiventhestatusRFQissuedintheProcessingnotecolumn.

20.Repeatsteps9to18forthevendorsthatdonotyethavethestatusRFQissued.Ifthisprocessiscarriedoutwiththeone-timevendor1950,theerrormessagePleasefirstmaintainvendor’saddressappearsontheCreateRFQ:

ItemOverviewscreen.Todoso,choose

.

TheCreateRFQ:

VendorAddressscreenappears.

21.Entertheaddressdataofyourchoiceandpayattentiontoanyerrormessages.

22.Choose

.

IftheSaveDocumentdialogboxappears,chooseYes.

23.Choose

.

ThesystemconfirmsthepostingandassignsanRFQnumberfortheone-timevendor1950.Makeanoteofthedocumentnumberthatappearsinthestatuslineforuseinasubsequentprocessstep.

24.Choose

.

25.Choose

untiltheoverviewtreeappears.

IftheExitListdialogboxappears,chooseYes.

 DisplayinganRFQ 

Procedure

1.Callupthetransactionasfollows:

MenuPath

FromtheRFQ/Quotationnode,chooseRequestforQuotation→ListDisplays→ByCollectiveNumber.

TransactionCode

ME4S

2.OntheRFQsperCollectiveNumberscreen,enterthefollowingdata:

Field

Data

Collectivenumber

Thecollectivenumberyouenteredpreviously.

Scopeoflist

ANFR

Plant

1200

Viathe"scopeoflist"youdeterminewhichinformationisdisplayedinthelist.YoucanadjustthescopeoflistparametersinCustomizingforMaterialsManagement.Todoso,choosePurchasing→Reporting→MaintainPurchasingLists.HereyouwillfindtheparameterANFRanditssettings.Youalsohavetheopportunitytocreatenewparametersatthispoint,allowingyoutoadjustyourlistsonanindividualbasis.

3.Choose

.

AllassignedRFQsarenowdisplayed.

4.Choose

untiltheoverviewtreeappears.

 EnteringQuotations 

Procedure

1.Callupthetransactionasfollows:

MenuPath

FromtheRFQ/Quotationnode,chooseQuotation→Maintain.

TransactionCode

ME47

2.OntheMaintainQuotation:

InitialScreen,enterthefollowingdata:

Field

Data

RFQ

PreviouslynotedRFQnumberforvendor1010.（UsetheInputhelpbuttontoconductavendor-specificsearchforanRFQnumber.）

3.Choose

.

4.OntheMaintainQuotation:

ItemOverviewscreen,enterthefollowingdata:

Line

Field

Data

Quotation1（vendor1010）

10R-1150

Netprice

65

20R-1160

Netprice

178

30R-1170

Netprice

47,50

5.Choose

.

6.Selectalldisplayeditemsbychoosing

.

7.Toreturntothedetaillevel,choose

.

TheMaintainQuotation:

Item###nowappearsforthefirstitem.

8.Enterthefollowingdata:

Field

Data

Taxcode

VN（Domesticinputtax16%）

9.Choose

.

TheMaintainQuotation:

Item###nowappearsfortheseconditem.

10.IntheTaxcodefield,enterthefollowingdata:

Field

Data

Taxcode

VN（Domesticinputtax16%）

11.Choose

.

OntheChangeQuotation:

Item–Conditionsscreen,enterthefollowingdata:

Field

Data

Conditiontype

RA00（%discountonnet）

Rate

5（%）

12.Choose

.

13.Choose

.