文秘英语1.ppt

文秘英语1.ppt

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文秘英语文秘英语EnglishforSecretaryByYanJieCourseControlCredits（学分）：

2Periods（课时）:

32Grading（评分）:

平时30%；考试70%Exam：

闭卷TeachingAims:

UseEnglishtoacquiresomeprofessionalsecretarialknowledge.ImprovecomprehensiveEnglishproficiency.TeachingApproach:

lectures、samplestudyplustask-orientedpractice.UsingCourseBook:

Contact:

.15820859616Knowledgeisnevermorethanenough,soisEnglish.UnitOneProfessionalSecretaryDoyouwanttobeaprofessionalsecretary?

Whatdoyouthinkshouldbethedutiesofasecretary?

Whatskillsshouldasecretarypossess?

UsefulWordsandExpressionsP1:

relievesbofsth帮助某人解决帮助某人解决P1：

coordinate协调协调eg:

Youmustcoordinatewhatyousaywithwhatyoudo.P2:

refersbto把把引荐给引荐给P3:

use/takeinitiativetodosth主动做某事主动做某事P6:

correlate联系联系eg:

Itisadvisableforustocorrelateourpracticewithwhatwehavelearnt.P8：

confidentialfiles机密文件机密文件/minutes会议记录会议记录P10:

haveagoodcommandof熟练掌握熟练掌握1.Whatarethemajorjobsofaprofessionalsecretaryaccordingtoparagraph1?

2.Howcanasecretaryhelpvisitors?

3.Whatshouldasecretarydowhentheexecutiveisaway?

4.Whatshouldasecretarydowithdifferentdocuments?

5.Whatrecommendationscanasecretarymake?

ReadingandTranslatingUSProfessionalSecretarialJobDescriptionThemajorjobofaprofessionalsecretaryistohelptheexecutivewithvariousadministrativedetailsandcoordinatetheofficeprocedure.Inordertofulfillhisorherfunction,asecretaryisexpectedtohavealotofskillsorabilities,likeorganizationalability,interpersonalskills,computerskills,foreignlanguageskills,ect.Exercises:

.MarkthefollowingstatementswithT（true）orF（False）accordingtothepassage.1.Asecretaryhastofulfillonlyonemajorduty.F2.Asecretaryshouldbegoodatdoingofficework.T3.Asecretaryshouldbehelpfultoandthoughtfulofthevisitorsandclients.T4.Asecretaryshouldneverdoanythingheorsheisnottold.F5.Takingshorthandisthemostimportantdutyofasecretary.F6.Asecretaryshouldbegoodatclassifyinginformationandorganizingmaterials.T7.Asecretaryshouldntbetalkativebecauseheorshemustbeabletokeepa“secret”.F8.Asecretaryshouldbeskillfulinofficemanagementandproficientinofficesoftware.T.CompletethefollowingsentencesbytranslatingthepartsgiveninChinese.1.Asecretaryshouldbeableto（与建立并保持和睦的工作关系）superiors,co-workers,subordinates下属,etc.establishandmaintainharmoniousworkingrelationshipwith2.Asecretaryisexpectedto（拟定出差旅程表）andcoordinatetheexecutivestravelrequirements.arrangebusinessitinerariesitineraryaitinrri3.Asecretaryisexpectedtotakeactionauthorizedduringtheexecutivesabsencesoasto（将因上司不在所造成的负面影响降到最低程度）.minimizethenegativeeffectoftheemployersabsence.CompletethefollowingsentencesbytranslatingthepartsgiveninChinese.4.Asecretarymustbeabletoorganizematerialsthatmaybe（以草稿形式呈送给上司）.presentedtotheexecutiveindraftformat5.Asecretarymayserveas（会议记录员）withresponsibilityfortranscriptionanddistributiontoparticipants.recorderofminutes6.Asecretarymaymaintainbudgetand,.（开支帐目记录、财务记录和机密文件）expenseaccountrecords,financialrecords,andconfidentialfiles.CompletethefollowingsentencesbytranslatingthepartsgiveninChinese.7.Ever-evolvingsoftwareapplicationsrequirethatsecretariesbe,and.（高效、熟练、易接受新事务）efficient,skillfulandopentochange8.Thesecretarialpositioncanbedescribedas,and,.（老板的心腹，“多面手”，办公室神秘的掌管者）“thebossconfidant,knfidnt,jackofalltrades,masterofofficemysteries”ThestructureandlayoutofbusinesslettersPrincipleParts1）信头信头（letterhead）2）编号，日期）编号，日期（referenceanddate）3）封内名称和地址）封内名称和地址（insideaddress）4）称呼）称呼（salutation）5）正文）正文（body）6）结尾敬词）结尾敬词（complimentary）7）签名）签名（signature）OptionalParts8）经办人（attention）9）事由（标题）（subject）10）附件（enclosure）11）抄送（cctoXX）12）附言（postscript）1、StructureLetterHeadSalutationFormalDearSirorMadam,Gentlemen:

LessFormalDearMrSmith,DearMs.Yen,DearDr.Hope,InformalDearMary,DearTom,ComplimentaryClose1最正式（表示敬意）Respectfully,Respectfullyyours,Veryrespectfullyyours,2正式Yourstruly,Verytrulyyours,Yoursfaithfully,3个人的，最普通的方式Yourssincerely,Sincerelyyours,Verysincerelyyours,Sincerely,4简略式（表示亲密）Cordially,Cordiallyyours,Bestregards,Warmestregards,FormofbusinessEnglishwriting1）缩进式2）平头式3）混合式SpecimenLetters1缩进式（Heading）ChinaNationalLightIndustrialProductsImport&ExportCorporation82TiananMenStreetBeijing,ChinaJan.30,2005（date）ThePakistanTradingCompany（InsideAddress）15，BroadStreetKarachi,PakistanGentlemen（Salutation）Re:

ChineseLightIndustrialProducts（Caption）WethankyouforyourletterofJan.10,2005andshallbegladtoenterintobusinessrelationswithyourfirm.（TheOpeningSentences）Asyouknow,itisourpolicytotradewiththepeopleofallcountriesonthebasisofequalityandmutualbenefit.Webelieveweshallbeable,byjointefforts,topromotefriendshipaswellasbusiness.Wearesendingyou5pamphletsandapricelistcoveringpartofourexports.Pleaseadvisewhatarticlesyouareinterestedinatpresent.（TheBodyoftheLetter）Yourearlyreplywill