文秘英语1.ppt
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文秘英语文秘英语EnglishforSecretaryByYanJieCourseControlCredits(学分):
2Periods(课时):
32Grading(评分):
平时30%;考试70%Exam:
闭卷TeachingAims:
UseEnglishtoacquiresomeprofessionalsecretarialknowledge.ImprovecomprehensiveEnglishproficiency.TeachingApproach:
lectures、samplestudyplustask-orientedpractice.UsingCourseBook:
Contact:
.15820859616Knowledgeisnevermorethanenough,soisEnglish.UnitOneProfessionalSecretaryDoyouwanttobeaprofessionalsecretary?
Whatdoyouthinkshouldbethedutiesofasecretary?
Whatskillsshouldasecretarypossess?
UsefulWordsandExpressionsP1:
relievesbofsth帮助某人解决帮助某人解决P1:
coordinate协调协调eg:
Youmustcoordinatewhatyousaywithwhatyoudo.P2:
refersbto把把引荐给引荐给P3:
use/takeinitiativetodosth主动做某事主动做某事P6:
correlate联系联系eg:
Itisadvisableforustocorrelateourpracticewithwhatwehavelearnt.P8:
confidentialfiles机密文件机密文件/minutes会议记录会议记录P10:
haveagoodcommandof熟练掌握熟练掌握1.Whatarethemajorjobsofaprofessionalsecretaryaccordingtoparagraph1?
2.Howcanasecretaryhelpvisitors?
3.Whatshouldasecretarydowhentheexecutiveisaway?
4.Whatshouldasecretarydowithdifferentdocuments?
5.Whatrecommendationscanasecretarymake?
ReadingandTranslatingUSProfessionalSecretarialJobDescriptionThemajorjobofaprofessionalsecretaryistohelptheexecutivewithvariousadministrativedetailsandcoordinatetheofficeprocedure.Inordertofulfillhisorherfunction,asecretaryisexpectedtohavealotofskillsorabilities,likeorganizationalability,interpersonalskills,computerskills,foreignlanguageskills,ect.Exercises:
.MarkthefollowingstatementswithT(true)orF(False)accordingtothepassage.1.Asecretaryhastofulfillonlyonemajorduty.F2.Asecretaryshouldbegoodatdoingofficework.T3.Asecretaryshouldbehelpfultoandthoughtfulofthevisitorsandclients.T4.Asecretaryshouldneverdoanythingheorsheisnottold.F5.Takingshorthandisthemostimportantdutyofasecretary.F6.Asecretaryshouldbegoodatclassifyinginformationandorganizingmaterials.T7.Asecretaryshouldntbetalkativebecauseheorshemustbeabletokeepa“secret”.F8.Asecretaryshouldbeskillfulinofficemanagementandproficientinofficesoftware.T.CompletethefollowingsentencesbytranslatingthepartsgiveninChinese.1.Asecretaryshouldbeableto(与建立并保持和睦的工作关系)superiors,co-workers,subordinates下属,etc.establishandmaintainharmoniousworkingrelationshipwith2.Asecretaryisexpectedto(拟定出差旅程表)andcoordinatetheexecutivestravelrequirements.arrangebusinessitinerariesitineraryaitinrri3.Asecretaryisexpectedtotakeactionauthorizedduringtheexecutivesabsencesoasto(将因上司不在所造成的负面影响降到最低程度).minimizethenegativeeffectoftheemployersabsence.CompletethefollowingsentencesbytranslatingthepartsgiveninChinese.4.Asecretarymustbeabletoorganizematerialsthatmaybe(以草稿形式呈送给上司).presentedtotheexecutiveindraftformat5.Asecretarymayserveas(会议记录员)withresponsibilityfortranscriptionanddistributiontoparticipants.recorderofminutes6.Asecretarymaymaintainbudgetand,.(开支帐目记录、财务记录和机密文件)expenseaccountrecords,financialrecords,andconfidentialfiles.CompletethefollowingsentencesbytranslatingthepartsgiveninChinese.7.Ever-evolvingsoftwareapplicationsrequirethatsecretariesbe,and.(高效、熟练、易接受新事务)efficient,skillfulandopentochange8.Thesecretarialpositioncanbedescribedas,and,.(老板的心腹,“多面手”,办公室神秘的掌管者)“thebossconfidant,knfidnt,jackofalltrades,masterofofficemysteries”ThestructureandlayoutofbusinesslettersPrincipleParts1)信头信头(letterhead)2)编号,日期)编号,日期(referenceanddate)3)封内名称和地址)封内名称和地址(insideaddress)4)称呼)称呼(salutation)5)正文)正文(body)6)结尾敬词)结尾敬词(complimentary)7)签名)签名(signature)OptionalParts8)经办人(attention)9)事由(标题)(subject)10)附件(enclosure)11)抄送(cctoXX)12)附言(postscript)1、StructureLetterHeadSalutationFormalDearSirorMadam,Gentlemen:
LessFormalDearMrSmith,DearMs.Yen,DearDr.Hope,InformalDearMary,DearTom,ComplimentaryClose1最正式(表示敬意)Respectfully,Respectfullyyours,Veryrespectfullyyours,2正式Yourstruly,Verytrulyyours,Yoursfaithfully,3个人的,最普通的方式Yourssincerely,Sincerelyyours,Verysincerelyyours,Sincerely,4简略式(表示亲密)Cordially,Cordiallyyours,Bestregards,Warmestregards,FormofbusinessEnglishwriting1)缩进式2)平头式3)混合式SpecimenLetters1缩进式(Heading)ChinaNationalLightIndustrialProductsImport&ExportCorporation82TiananMenStreetBeijing,ChinaJan.30,2005(date)ThePakistanTradingCompany(InsideAddress)15,BroadStreetKarachi,PakistanGentlemen(Salutation)Re:
ChineseLightIndustrialProducts(Caption)WethankyouforyourletterofJan.10,2005andshallbegladtoenterintobusinessrelationswithyourfirm.(TheOpeningSentences)Asyouknow,itisourpolicytotradewiththepeopleofallcountriesonthebasisofequalityandmutualbenefit.Webelieveweshallbeable,byjointefforts,topromotefriendshipaswellasbusiness.Wearesendingyou5pamphletsandapricelistcoveringpartofourexports.Pleaseadvisewhatarticlesyouareinterestedinatpresent.(TheBodyoftheLetter)Yourearlyreplywill