文秘英语1.ppt

1、 文秘英语文秘英语English for SecretaryBy Yan JieCourse ControlCredits(学分）：2Periods(课时）:32Grading(评分）:平时30%；考试70%Exam：闭卷Teaching Aims:UseEnglishtoacquiresomeprofessionalsecretarialknowledge.ImprovecomprehensiveEnglishproficiency.Teaching Approach:lectures、samplestudyplustask-orientedpractice.UsingCourseBook:

2、Contact:.15820859616Knowledge is never more than enough,so is English.Unit One Professional SecretaryDo you want to be a professional secretary?What do you think should be the duties of a secretary?What skills should a secretary possess?Useful Words and ExpressionsP1:relieve sb of sth 帮助某人解决帮助某人解决P1

3、：coordinate 协调协调 eg:You must coordinate what you say with what you do.P2:refer sb to 把把引荐给引荐给P3:use/take initiative to do sth 主动做某事主动做某事P6:correlate 联系联系 eg:It is advisable for us to correlate our practice with what we have learnt.P8：confidential files 机密文件机密文件/minutes 会议记录会议记录P10:have a good comman

4、d of 熟练掌握熟练掌握1.What are the major jobs of a professional secretary according to paragraph 1?2.How can a secretary help visitors?3.What should a secretary do when the executive is away?4.What should a secretary do with different documents?5.What recommendations can a secretary make?Reading and Transl

5、ating US Professional Secretarial Job Description The major jobofaprofessionalsecretaryisto help the executive with various administrative details and coordinate the office procedure.Inordertofulfillhisorherfunction,a secretary is expected to have a lot of skills or abilities,likeorganizationalabili

6、ty,interpersonalskills,computerskills,foreignlanguageskills,ect.Exercises:.Mark the following statements with T(true)or F(False)according to the passage.1.A secretary has to fulfill only one major duty.F2.A secretary should be good at doing office work.T3.A secretary should be helpful to and thought

7、ful of the visitors and clients.T4.A secretary should never do anything he or she is not told.F5.Taking shorthand is the most important duty of a secretary.F6.A secretary should be good at classifying information and organizing materials.T7.A secretary shouldnt be talkative because he or she must be

8、 able to keep a“secret”.F8.A secretary should be skillful in office management and proficient in office software.T.Complete the following sentences by translating the parts given in Chinese.1.A secretary should be able to (与建立并保持和睦的工作关系)superiors,co-workers,subordinates下属,etc.establish and maintain

9、harmonious working relationship with 2.A secretary is expected to (拟定出差旅程表)and coordinate the executives travel requirements.arrange business itineraries itinerary aitinrri 3.A secretary is expected to take action authorized during the executives absence so as to (将因上司不在所造成的负面影响降到最低程度).minimize the

10、negative effect of the employers absence.Complete the following sentences by translating the parts given in Chinese.4.A secretary must be able to organize materials that may be (以草稿形式呈送给上司).presented to the executive in draft format 5.A secretary may serve as (会议记录员)with responsibility for transcrip

11、tion and distribution to participants.recorder of minutes 6.A secretary may maintain budget and ,.（开支帐目记录、财务记录和机密文件）expense account records,financial records,and confidential files.Complete the following sentences by translating the parts given in Chinese.7.Ever-evolving software applications requir

12、e that secretaries be ,and .(高效、熟练、易接受新事务)efficient,skillful and open to change 8.The secretarial position can be described as ,and ,.(老板的心腹，“多面手”，办公室神秘的掌管者)“the boss confidant,knfidnt,jack of all trades,master of office mysteries”The structure and layout of business lettersPrinciple Parts1)信头信头(let

13、terhead)2）编号，日期）编号，日期(reference and date )3）封内名称和地址）封内名称和地址(inside address)4）称呼）称呼(salutation)5）正文）正文(body)6）结尾敬词）结尾敬词(complimentary)7）签名）签名(signature)Optional Parts8)经办人(attention)9)事由（标题）(subject)10）附件(enclosure)11）抄送(cc to XX)12）附言(postscript)1、StructureLetter HeadSalutationFormal Dear Sir or Mad

14、am,Gentlemen:Less Formal Dear Mr Smith,Dear Ms.Yen,Dear Dr.Hope,Informal Dear Mary,Dear Tom,Complimentary Close1最正式（表示敬意）Respectfully,Respectfullyyours,Very respectfully yours,2正式Yourstruly,Verytrulyyours,Yoursfaithfully,3个人的，最普通的方式Yourssincerely,Sincerelyyours,Verysincerelyyours,Sincerely,4简略式（表示亲密

15、）Cordially,Cordiallyyours,Bestregards,Warmestregards,FormofbusinessEnglishwriting 1)缩进式2)平头式3)混合式Specimen Letters1缩进式 （Heading）ChinaNationalLightIndustrialProductsImport&ExportCorporation82TiananMenStreetBeijing,ChinaJan.30,2005(date)ThePakistanTradingCompany(InsideAddress)15，BroadStreetKarachi,Paki

16、stanGentlemen(Salutation)Re:ChineseLightIndustrialProducts(Caption)WethankyouforyourletterofJan.10,2005andshallbegladtoenterintobusinessrelationswithyourfirm.（TheOpeningSentences）Asyouknow,itisourpolicytotradewiththepeopleofallcountriesonthebasisofequalityandmutualbenefit.Webelieveweshallbeable,byjointefforts,topromotefriendshipaswellasbusiness.Wearesendingyou5pamphletsandapricelistcoveringpartofourexports.Pleaseadvisewhatarticlesyouareinterestedinatpresent.（TheBodyoftheLetter）Yourearlyreplywill