Research Administration Glossary.docx
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ResearchAdministrationGlossary
ResearchAdministrationGlossary
A
A-21"CostPrinciplesforEducationalInstitutions,"acircularpublishedbythefederalOfficeofManagementandBudget(OMB)thatestablishestheprinciplesfordeterminingthecostsapplicabletogrants,contracts,andothergovernmentagreements(alsoknownasSponsoredProjects)witheducationalinstitutions.
A-87"CostPrinciplesforState,Local,andIndianTribalGovernments,"acircularpublishedbythefederalOfficeofManagementandBudget(OMB)thatestablishestheprinciplesfordeterminingthecostsapplicabletogrants,contracts,andothergovernmentagreements(alsoknownasSponsoredProjects)withstate,local,andIndiantribalGovernments.Frequentlystateagencieswillflow-downA-87costprinciplesinsubawards;VCUmustalwaysinsistinsteadonA-21costprinciples.
A-110"UniformAdministrativeRequirementsforGrantsandOtherAgreementswithInstitutionsofHigherEducation,HospitalsandOtherNon-ProfitOrganizations,"acircularpublishedbythefederalOfficeofManagementandBudget(OMB)thatestablishestheadministrativerequirementsforfederalgrantsandcooperativeagreements.EachagencyimplementsA-110initsownregulations;agencyspecificdeviationsrequireOMBapprovalbutdoexist,sodependontheagencyregulationsfordetails.
A-122"CostPrinciplesforNon-ProfitOrganizations,"acircularpublishedbythefederalOfficeofManagementandBudget(OMB)thatestablishestheprinciplesfordeterminingthecostsapplicabletogrants,contracts,andothergovernmentagreements(alsoknownasSponsoredPrograms)withnon-profitorganizations.
A-133"AuditsofStates,LocalGovernments,andNon-ProfitOrganizations,"acircularpublishedbythefederalOfficeofManagementandBudget(OMB)thatestablishestherequirementsthatensureconsistencyanduniformityinauditsoffederalfunds,byconcentratingonsystemsforfinancialcontrolandregulatorycompliance.
AAALACAmericanAssociationfortheAccreditationofLabAnimalCare
AHAAmericanHeartAssociation
AIDAgencyforInternationalDevelopment
AFOSRAirForceOfficeofScientificResearch(DOD)
AgreementGenericnameforgrant,contractorotheragreementwhichisenforcableatlaw,andwhichmustbeexecutedbyanauthorizedofficial.
AllocableCostsThoseallowablecoststhatactuallybenefitthespecificgrantorcontracttowhichtheyarebeingcharged.
AllowableCostsThosecategoriesofcoststhatcanbechargedtoagrant,suchassalariesandequipment.Certaintypesofcosts,suchasthecostofalcoholicbeveragesarenotallowableandmaynotbechargedtoacontractorgrant.Tobeallowable,thecostmustbereasonable,allocable,consistentlytreated,andconformingtoanylimitationsorexclusionsoftheagreement(seeSpecialTermsandConditions).
AMAAmericanMedicalAssociation
APAAuditorofPublicAccounts,the"stateauditor"thatauditsannually,toA-133standards.
ASPRArmedServicesProcurementRegulations
AssistanceUnderfederallaw,theprocessthatleadstoagrantorcooperativeagreement,asopposedtoprocurement.Thepurposeisto"assist"thegranteewithwhatitwoulddoanyway,ifithadtheresources.
AuditAformalexaminationofanorganization'sorindividual'saccountsorfinancialsituation.Anauditmayalsoincludeexaminationofcompliancewithapplicableterms,laws,andregulations.
AuthorizedOfficialTheindividual(s)formallyauthorizedtobindtheinstitutiontogrants,contractsandotheragreements;theofficial"signer"fortheinstitution.
AUTMAssociationofUniversityTechnologyManagers
AwardFundsthathavebeenobligatedbyafundingagencyforaparticularproject,orthedocumentmemorializingthistransaction.
B
BequestsAtypeofdonationorgift.Bequestsandgiftsareawardsgivenwithfewornoconditionsspecified.Giftsmaybeprovidedtoestablishanendowmentortoprovidedirectsupportforexistingprograms.Frequently,giftsareusedtosupportdevelopingprogramsforwhichotherfundingisnotavailable.Theuniqueflexibility,orlackofrestrictions,makesgiftsattractivesourcesofsupport.
BroadAgencyAnnouncement(BAA)Anannouncementofafederalagency'sgeneralresearchintereststhatinvitesproposalsandspecifiesthegeneraltermsandconditionsunderwhichanawardmaybemade.ABroadAgencyAnnouncementisnotconsideredaformalsolicitationunderFAR.
BudgetThedetailedstatementoutliningestimatedprojectcoststosupportworkunderagrantorcontract.(Seealsorebudget.)
BudgetPeriodTheintervaloftime--usuallytwelvemonths--intowhichtheprojectperiodisdividedforbudgetaryandfundingpurposes.
BudgetAdjustmentTheactofamendingthebudgetbymovingfundsfromonecategoryorlineitemtoanother.
C
Cancellation,Termination,StopWorkOrderAcontractualclause(usuallyTerminationClause)thatsaysapartycanterminateorcancelanagreementorcontractwithasetnumberofdaysofwrittennotification.Aminimumofthirty(30)dayswrittennotificationtoallowtheUniversitytoreassignfaculty,staff,andstudentsworkingontheproject.AStopWorkOrdercanrequireceasingworkwithoutnecessarilyterminatingtheproject.
CASCostAccountingStandards
CatalogofFederalDomesticAssistance(CFDA)PublicationanddatabaseproducedbytheGeneralServicesAdministrationthatliststhedomesticassistanceprogramsforallfederalagenciesandgivesinformationaboutaprogram'sauthorization,fiscaldetails'accomplishments,regulations,guidelines,eligibilityrequirements,informationcontacts,andapplicationandawardprocess.CFDAdoesnotlistassistancethatbenefitsforeignentities,anddoesnotlistprocurementopportunities.
CBDCommerceBusinessDaily
CDCCentersforDiseaseControlandPrevention
CertificationAstatementsignedbyanauthorizedrepresentativeoftheuniversityindicatingthattheuniversitywilladheretocertainconditionsandwillorwillnotundertakecertainactions.Severalcertificationsarerequiredbeforereceivingfederalfunds.
CFDACatalogofFederalDomesticAssistance
CFRCodeofFederalRegulations
ChallengeGrantAgrantthatprovidesmoniesinresponsetomoniesfromothersources,usuallyaccordingtoaformula.Achallengegrantmay,forexample,offertwodollarsforeveryonethatisobtainedfromafunddrive.Thegrantusuallyhasafixedupperlimit,andmayhaveachallengeminimumbelowwhichnograntwillbemade.Thisformofgrantisfairlycommoninthearts,humanities,andsomeotherfields,butislesscommoninthesciences.Achallengegrantdiffersfromamatchinggrantinatleastoneimportantrespect:
Theamountofmoneythattherecipientorganizationrealizesfromachallengegrantmayvarywidely,dependinguponhowsuccessfulthatorganizationisinmeetingthechallenge.Matchinggrantsusuallyawardaclearlydefinedamountandrequirethataspecifiedsumbeobtainedbeforeanyawardismade.
ChangeOrderAwrittenordersignedbythecontractingofficer,directingthecontractortomakechangesintheprocesses,goodsandservicesunderacontract.Thecontractwillhaveachangesclausethatspecifiestheauthorityofthecontractingofficertoordersuchchangeswithouttheconsentofthecontractor.
ClinicalTrialAclinicaltrialisastudydesignedtoassessinhumansthesafety,efficacy,benefits,adversereactions,and/orotheroutcomesofdrugs,devices,diagnostics,treatments,procedures,medicalevaluations,monitoring,orpreventivemeasures.Preclinicallaboratorystudiesorstudiesinanimalsarenotincludedunderthetermclinicaltrial.
CloseOutTheactofcompletingallinternalproceduresandsponsorrequirementstoterminateorcompletearesearchproject.
CodeofFederalRegulations(CFR)AcompilationofallfinalregulationsissuedbyfederalagenciesandpublishedannuallybytheNationalArchivesandRecordsAdministration.TheCFRisdividedintonumbered"Titles",primarilybyfederalagency.
CognizantAgencyThesinglefederalagencyresponsiblefornegotiatingauniversity'sF&Arateandresolvingauditquestions.
COGRCouncilonGovernmentalRelations,anassociationofresearchuniversitieswhoseprimaryfunctionistohelpdeveloppoliciesandpracticesthatfairlyreflectthemutualinterestandseparateobligationsoffederalagenciesanduniversitiesinfederalresearchandtraining.
COLACostofLivingAllowancewhichmaybegrantedtoemployeesbasedawayfromtheirhomelocation,toprovideforahighercostoflivingthanatthehomelocation.
ComplianceAdherencetotherequirementsimposed,oftenbyfederalregulation,andtheresponsibilitiesinstitutionsassumeintheirreceipt.Theinstitutionsignscertificationsorrepresentationsregardingcomplianceformostproposalsorawards.Itisimportantthattheinstitutionhavesystemsinplacetoensurecomplianceandmaintainadequaterecordstodemonstratecompliance.
CommerceBusinessDaily(CBD)Daily(businessdays)federalgovernmentpublicationofU.S.governmentprocurementinvitations,contractawards,subcontractingleads,salesofsurplusproperty,andforeignbusinessopportunities.
CompetingProposalsProposalsthataresubmittedforthefirsttimeorunfundedproposalsthatareresubmitted;eithermustcompeteforresearchfunds.Ongoingprojectsmustcompeteagainifthetermoftheoriginalawardhasexpired.
ConfidentialityAgreementAnagreementbetweentoopartieswherebytheyagreetomaintainconfidentialinformationreceivedfromtheotherparty.Suchinformationshouldbeclearlyidentifiedasproprietaryand/orconfidential,andwantsatimelimitspecifiedformaintainingconfidentiality.Inreviewingaconfidentialityagreement,theuniversity'srighttopublishmustb