Research Administration Glossary.docx

Research Administration Glossary.docx

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ResearchAdministrationGlossary

ResearchAdministrationGlossary

A

A-21"CostPrinciplesforEducationalInstitutions,"acircularpublishedbythefederalOfficeofManagementandBudget（OMB）thatestablishestheprinciplesfordeterminingthecostsapplicabletogrants,contracts,andothergovernmentagreements（alsoknownasSponsoredProjects）witheducationalinstitutions.

A-87"CostPrinciplesforState,Local,andIndianTribalGovernments,"acircularpublishedbythefederalOfficeofManagementandBudget（OMB）thatestablishestheprinciplesfordeterminingthecostsapplicabletogrants,contracts,andothergovernmentagreements（alsoknownasSponsoredProjects）withstate,local,andIndiantribalGovernments.Frequentlystateagencieswillflow-downA-87costprinciplesinsubawards;VCUmustalwaysinsistinsteadonA-21costprinciples.

A-110"UniformAdministrativeRequirementsforGrantsandOtherAgreementswithInstitutionsofHigherEducation,HospitalsandOtherNon-ProfitOrganizations,"acircularpublishedbythefederalOfficeofManagementandBudget（OMB）thatestablishestheadministrativerequirementsforfederalgrantsandcooperativeagreements.EachagencyimplementsA-110initsownregulations;agencyspecificdeviationsrequireOMBapprovalbutdoexist,sodependontheagencyregulationsfordetails.

A-122"CostPrinciplesforNon-ProfitOrganizations,"acircularpublishedbythefederalOfficeofManagementandBudget（OMB）thatestablishestheprinciplesfordeterminingthecostsapplicabletogrants,contracts,andothergovernmentagreements（alsoknownasSponsoredPrograms）withnon-profitorganizations.

A-133"AuditsofStates,LocalGovernments,andNon-ProfitOrganizations,"acircularpublishedbythefederalOfficeofManagementandBudget（OMB）thatestablishestherequirementsthatensureconsistencyanduniformityinauditsoffederalfunds,byconcentratingonsystemsforfinancialcontrolandregulatorycompliance.

AAALACAmericanAssociationfortheAccreditationofLabAnimalCare

AHAAmericanHeartAssociation

AIDAgencyforInternationalDevelopment

AFOSRAirForceOfficeofScientificResearch（DOD）

AgreementGenericnameforgrant,contractorotheragreementwhichisenforcableatlaw,andwhichmustbeexecutedbyanauthorizedofficial.

AllocableCostsThoseallowablecoststhatactuallybenefitthespecificgrantorcontracttowhichtheyarebeingcharged.

AllowableCostsThosecategoriesofcoststhatcanbechargedtoagrant,suchassalariesandequipment.Certaintypesofcosts,suchasthecostofalcoholicbeveragesarenotallowableandmaynotbechargedtoacontractorgrant.Tobeallowable,thecostmustbereasonable,allocable,consistentlytreated,andconformingtoanylimitationsorexclusionsoftheagreement（seeSpecialTermsandConditions）.

AMAAmericanMedicalAssociation

APAAuditorofPublicAccounts,the"stateauditor"thatauditsannually,toA-133standards.

ASPRArmedServicesProcurementRegulations

AssistanceUnderfederallaw,theprocessthatleadstoagrantorcooperativeagreement,asopposedtoprocurement.Thepurposeisto"assist"thegranteewithwhatitwoulddoanyway,ifithadtheresources.

AuditAformalexaminationofanorganization'sorindividual'saccountsorfinancialsituation.Anauditmayalsoincludeexaminationofcompliancewithapplicableterms,laws,andregulations.

AuthorizedOfficialTheindividual（s）formallyauthorizedtobindtheinstitutiontogrants,contractsandotheragreements;theofficial"signer"fortheinstitution.

AUTMAssociationofUniversityTechnologyManagers

AwardFundsthathavebeenobligatedbyafundingagencyforaparticularproject,orthedocumentmemorializingthistransaction.

B

BequestsAtypeofdonationorgift.Bequestsandgiftsareawardsgivenwithfewornoconditionsspecified.Giftsmaybeprovidedtoestablishanendowmentortoprovidedirectsupportforexistingprograms.Frequently,giftsareusedtosupportdevelopingprogramsforwhichotherfundingisnotavailable.Theuniqueflexibility,orlackofrestrictions,makesgiftsattractivesourcesofsupport.

BroadAgencyAnnouncement（BAA）Anannouncementofafederalagency'sgeneralresearchintereststhatinvitesproposalsandspecifiesthegeneraltermsandconditionsunderwhichanawardmaybemade.ABroadAgencyAnnouncementisnotconsideredaformalsolicitationunderFAR.

BudgetThedetailedstatementoutliningestimatedprojectcoststosupportworkunderagrantorcontract.（Seealsorebudget.）

BudgetPeriodTheintervaloftime--usuallytwelvemonths--intowhichtheprojectperiodisdividedforbudgetaryandfundingpurposes.

BudgetAdjustmentTheactofamendingthebudgetbymovingfundsfromonecategoryorlineitemtoanother.

C

Cancellation,Termination,StopWorkOrderAcontractualclause（usuallyTerminationClause）thatsaysapartycanterminateorcancelanagreementorcontractwithasetnumberofdaysofwrittennotification.Aminimumofthirty（30）dayswrittennotificationtoallowtheUniversitytoreassignfaculty,staff,andstudentsworkingontheproject.AStopWorkOrdercanrequireceasingworkwithoutnecessarilyterminatingtheproject.

CASCostAccountingStandards

CatalogofFederalDomesticAssistance（CFDA）PublicationanddatabaseproducedbytheGeneralServicesAdministrationthatliststhedomesticassistanceprogramsforallfederalagenciesandgivesinformationaboutaprogram'sauthorization,fiscaldetails'accomplishments,regulations,guidelines,eligibilityrequirements,informationcontacts,andapplicationandawardprocess.CFDAdoesnotlistassistancethatbenefitsforeignentities,anddoesnotlistprocurementopportunities.

CBDCommerceBusinessDaily

CDCCentersforDiseaseControlandPrevention

CertificationAstatementsignedbyanauthorizedrepresentativeoftheuniversityindicatingthattheuniversitywilladheretocertainconditionsandwillorwillnotundertakecertainactions.Severalcertificationsarerequiredbeforereceivingfederalfunds.

CFDACatalogofFederalDomesticAssistance

CFRCodeofFederalRegulations

ChallengeGrantAgrantthatprovidesmoniesinresponsetomoniesfromothersources,usuallyaccordingtoaformula.Achallengegrantmay,forexample,offertwodollarsforeveryonethatisobtainedfromafunddrive.Thegrantusuallyhasafixedupperlimit,andmayhaveachallengeminimumbelowwhichnograntwillbemade.Thisformofgrantisfairlycommoninthearts,humanities,andsomeotherfields,butislesscommoninthesciences.Achallengegrantdiffersfromamatchinggrantinatleastoneimportantrespect:

Theamountofmoneythattherecipientorganizationrealizesfromachallengegrantmayvarywidely,dependinguponhowsuccessfulthatorganizationisinmeetingthechallenge.Matchinggrantsusuallyawardaclearlydefinedamountandrequirethataspecifiedsumbeobtainedbeforeanyawardismade.

ChangeOrderAwrittenordersignedbythecontractingofficer,directingthecontractortomakechangesintheprocesses,goodsandservicesunderacontract.Thecontractwillhaveachangesclausethatspecifiestheauthorityofthecontractingofficertoordersuchchangeswithouttheconsentofthecontractor.

ClinicalTrialAclinicaltrialisastudydesignedtoassessinhumansthesafety,efficacy,benefits,adversereactions,and/orotheroutcomesofdrugs,devices,diagnostics,treatments,procedures,medicalevaluations,monitoring,orpreventivemeasures.Preclinicallaboratorystudiesorstudiesinanimalsarenotincludedunderthetermclinicaltrial.

CloseOutTheactofcompletingallinternalproceduresandsponsorrequirementstoterminateorcompletearesearchproject.

CodeofFederalRegulations（CFR）AcompilationofallfinalregulationsissuedbyfederalagenciesandpublishedannuallybytheNationalArchivesandRecordsAdministration.TheCFRisdividedintonumbered"Titles",primarilybyfederalagency.

CognizantAgencyThesinglefederalagencyresponsiblefornegotiatingauniversity'sF&Arateandresolvingauditquestions.

COGRCouncilonGovernmentalRelations,anassociationofresearchuniversitieswhoseprimaryfunctionistohelpdeveloppoliciesandpracticesthatfairlyreflectthemutualinterestandseparateobligationsoffederalagenciesanduniversitiesinfederalresearchandtraining.

COLACostofLivingAllowancewhichmaybegrantedtoemployeesbasedawayfromtheirhomelocation,toprovideforahighercostoflivingthanatthehomelocation.

ComplianceAdherencetotherequirementsimposed,oftenbyfederalregulation,andtheresponsibilitiesinstitutionsassumeintheirreceipt.Theinstitutionsignscertificationsorrepresentationsregardingcomplianceformostproposalsorawards.Itisimportantthattheinstitutionhavesystemsinplacetoensurecomplianceandmaintainadequaterecordstodemonstratecompliance.

CommerceBusinessDaily（CBD）Daily（businessdays）federalgovernmentpublicationofU.S.governmentprocurementinvitations,contractawards,subcontractingleads,salesofsurplusproperty,andforeignbusinessopportunities.

CompetingProposalsProposalsthataresubmittedforthefirsttimeorunfundedproposalsthatareresubmitted;eithermustcompeteforresearchfunds.Ongoingprojectsmustcompeteagainifthetermoftheoriginalawardhasexpired.

ConfidentialityAgreementAnagreementbetweentoopartieswherebytheyagreetomaintainconfidentialinformationreceivedfromtheotherparty.Suchinformationshouldbeclearlyidentifiedasproprietaryand/orconfidential,andwantsatimelimitspecifiedformaintainingconfidentiality.Inreviewingaconfidentialityagreement,theuniversity'srighttopublishmustb