how-to-make-a-presentation.ppt

how-to-make-a-presentation.ppt

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HowtoMakeaPresentation,ThistutorialguidesyouthrougheachstageofgivingapresentationinEnglish,fromtheinitialpreparationtotheconclusionandquestionsandanswers.,Whatisapresentation?

Apresentationisaformaltalktooneormorepeoplethatpresentsideasorinformationinaclear,structuredway.,Introduction,Allpresentationshaveacommonobjective.Peoplegivepresentationsbecausetheywanttocommunicateinorderto:

informtrainpersuadesell,Asuccessfulpresentationisoneofthemosteffectivewaysofcommunicatingyourmessage.AndbecauseEnglishissowidelyusedininternationalbusiness,aworkingknowledgeofthevocabularyandtechniquesusedinanEnglishlanguagepresentationisavaluableasset.,Wewillstartbyexploring,theimportanceofpreparation.,Afterthat,wewillconsider,whatequipmenttouse.,Thenwewilllookat,howtodeliverapresentation.,Afterdelivery,wewillexamine,thelanguageofpresentations,beforemovingonto,thepresentationitself.,Afterwards,youwillbeinvitedto,takeatestandaskquestions.,Finally,wewillconcludewith,areviewofwhatwehavecovered.,Wewillnowbeginbyexploringtheimportanceofpreparationforallpresentation,Preparation,Canyounamethe3mostimportantthingswhengivinganypresentation?

Number1is,Preparation,Number2is,Preparation!

Number3is,Preparation!

Preparationiseverything!

Withgoodpreparationandplanningyouwillbetotallyconfidentandlessnervous.Andyouraudiencewillfeelyourconfidence.Youraudience,too,willbeconfident.Theywillbeconfidentinyou.Andthiswillgiveyoucontrol.Controlofyouraudienceandofyourpresentation.Withcontrol,youwillbeinchargeandyouraudiencewilllistenpositivelytoyourmessage.,Objective,Beforeyoustarttoprepareapresentation,youshouldaskyourself:

WhyamImakingthispresentation?

Doyouneedtoinform,topersuade,totrainortosell?

Yourobjectiveshouldbeclearinyourmind.Ifitisnotclearinyourmind,itcannotpossiblybecleartoyouraudience.,Audience,WhoamImakingthispresentationto?

Sometimesthiswillbeobvious,butnotalways.Youshouldtrytoinformyourself.Howmanypeople?

Whoarethey?

Businesspeople?

Professionalpeople?

Politicalpeople?

Expertsornon-experts?

Willitbeasmall,intimategroupof4colleaguesoralargegatheringof400competitors?

Howmuchdotheyknowalreadyandwhatwilltheyexpectfromyou?

Venue,WhereamImakingthispresentation?

Inasmallhotelmeeting-roomoralargeconferencehall?

Whatfacilitiesandequipmentareavailable?

Whataretheseatingarrangements?

Timeandlength,WhenamImakingthispresentationandhowlongwillitbe?

Willitbe5minutesor1hour?

Justbeforelunch,whenyouraudiencewillbehungry,orjustafterlunch,whenyouraudiencewillbesleepy?

Method,HowshouldImakethispresentation?

Whatapproachshouldyouuse?

Formalorinformal?

Lotsofvisualaidsoronlyafew?

Willyouincludesomeanecdotesandhumourforvariety?

Content,WhatshouldIsay?

Nowyoumustdecideexactlywhatyouwanttosay.First,youshouldbrainstormyourideas.Youwillnodoubtdiscovermanyideasthatyouwanttoincludeinyourpresentation.Butyoumustbeselective.Youshouldincludeonlyinformationthatisrelevanttoyouraudienceandyourobjective.Youshouldexcludeallotherideas.,Youalsoneedtocreateatitleforyourpresentation（ifyouhavenotalreadybeengivenatitle）.Thetitlewillhelpyoutofocusonthesubject.Andyouwillprepareyourvisualaids,ifyouhavedecidedtousethem.Butremember,ingeneral,lessisbetterthanmore（alittleisbetterthanalot）.Youcanalwaysgiveadditionalinformationduringthequestionsafterthepresentation.,Structure,Awellorganizedpresentationwithaclearstructureiseasierfortheaudiencetofollow.Itisthereforemoreeffective.Youshouldorganizethepointsyouwishtomakeinalogicalorder.Mostpresentationsareorganizedinthreeparts,followedbyquestions:

Notes,Whenyougiveyourpresentation,youshouldbe-orappeartobe-asspontaneousaspossible.Youshouldnotreadyourpresentation!

Youshouldbesofamiliarwithyoursubjectandwiththeinformationthatyouwanttodeliverthatyoudonotneedtoreadatext.Readingatextisboring!

Readingatextwillmakeyouraudiencegotosleep!

Soifyoudonthaveatexttoread,howcanyouremembertosayeverythingyouneedtosay?

Withnotes.Youcancreateyourownsystemofnotes.Somepeoplemakenotesonsmall,A6cards.Somepeoplewritedownjustthetitleofeachsectionoftheirtalk.Somepeoplewritedownkeywordstoremindthem.Thenoteswillgiveyouconfidence,butbecauseyouwillhavepreparedyourpresentationfully,youmaynotevenneedthem!

Rehearsal,Rehearsalisavitalpartofpreparation.Youshouldleavetimetopracticeyourpresentationtwoorthreetimes.Thiswillhavethefollowingbenefits:

youwillbecomemorefamiliarwithwhatyouwanttosayyou