RR65 form.docx

RR65 form.docx

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RR65form

FormRR65

RACERELATIONSACT1976

AskingquestionsundertheprovisionsofSection65oftheRaceRelationsAct1976,asamendedbytheRaceRelations（Amendment）Act2000.

Contents

∙Guidanceontheprocedureforaskingquestionsundersection65oftheAct

PartI:

Introduction

PartII:

Guidanceforthecomplainant

PartIII:

Guidancefortherespondent

∙Questionnaireofcomplainant

∙Questionnaireofcomplainant

∙Replybyrespondent

∙Appendix:

NotesonthescopeoftheRaceRelationsAct1976

Note:

Thisquestionnairecanbecompletedwithwordprocessingsoftware,orprintedoutandcompletedbyhand.Youmustsignanddatethequestionnaire.

AcomplainantshouldprintoutTWOcopiesofthisform,onetosendtotherespondentandtheothertokeep.Beforecompletingthequestionnaireorthereplyform（asappropriate）,thecomplainantandtherespondentshouldreadPartIoftheguidanceand（againasappropriate）PartIIorIII.

ThisisanelectronicversionofaformoriginallyissuedbyTheHomeOfficeandTheDepartmentforEducationandEmployment

GuidanceontheprocedureunderSection65oftheRaceRelationsAct1976

Part1:

Introduction

1.Thepurposeofthisguidanceistoexplainthequestionsprocedureundersection65oftheRaceRelationsAct1976（‘theAct’）.

ThisguidancehasbeenupdatedtotakeintoaccounttheprovisionsoftheRaceRelations（Amendment）Act2000（“theAmendmentAct”）,andtheRaceRelationsAct1976（Amendment）Regulations2003（“theRaceRegulations”）.

Theprocedureisintendedtohelpaperson（referredtointhisguidanceasthecomplainant）whothinkshehasbeendiscriminatedagainstbyanother（therespondent）toobtaininformationfromthatpersonaboutthetreatmentinquestioninorderto:

a）decidewhetherornottobringlegalproceedings,and

b）ifproceedingsarebrought,topresenthiscomplaintinthemosteffectiveway.

Aquestionnairehasbeendevisedwhichthecomplainantcansendtotherespondentandthereisalsoamatchingreplyformforusebytherespondent（bothareincludedhere）.

Thequestionnaireandthereplyformhavebeendesignedtoassistthecomplainantandrespondentinidentifyinginformationwhichisrelevanttothecomplaint.Itisnot,however,obligatoryforthequestionnaireorthereplyformtobeused;theexchangeofquestionsandrepliesmaybeconducted,forexample,byletter.Thisquestionnaireshouldnotbeusedinrespectofracerelationscomplaintsrelatingtoimmigrationdecisionsthataretobeconsideredaspartofone-stopimmigrationandasylumappeals（seesection57AoftheAct,insertedbysection6

（2）oftheAmendmentAct）.

2.Thisguidanceisintendedtoassistboththecomplainantandtherespondent.GuidanceforthecomplainantonthepreparationofthequestionnaireissetoutinPartII;andguidancefortherespondentontheuseofthereplyformissetoutinPartIII.

Guidanceisalsoprovidedinthemarginsofthequestionnaire.Theguidanceisnotpartofthequestionnaire.ThemainprovisionsoftheActarereferredtointheappendixtothisguidance.

FurtherinformationabouttheActwillbefoundinthevariousleafletspublishedbytheCommissionforRacialEqualitywhichmaybeobtainedfromTheStationeryOfficeon08702403697andcre@tso.co.uk

FurtherinformationisalsoavailablefromtheCRE’swebsiteatwww.cre.gov.ukandfromTheHomeOfficewebsiteatwww.homeoffice.gov.uk.TheCRE’sleafletontheemploymentprovisionsoftheActmayalsobeobtained,freeofcharge,fromanyemploymentofficeorJobcentreoftheEmploymentService.TheCRE’sleafletsmayalsobeobtainedfromlocalracialequalitycouncils.

Howthequestionsprocedurecanbenefitbothparties

3.Theprocedurecanbenefitboththecomplainantandtherespondentinthefollowingways:

a）Iftherespondent’sanswerssatisfythecomplainantthatthetreatmentwasnotunlawfuldiscrimination,therewillbenoneedforlegalproceedings.

b）Eveniftherespondent’sanswersdonotsatisfythecomplainant,theyshouldhelptoidentifywhatisagreedandwhatisindisputebetweentheparties.Forexample,theanswersshouldrevealwhetherthepartiesdisagreeonthefactsofthecase,or,iftheyagreeonthefacts,whethertheydisagreeonhowtheActapplies.Insomecases,thismayleadtoasettlementofthegrievance,againmakinglegalproceedingsunnecessary.

c）Ifitturnsoutthatthecomplainantinstitutesproceedingsagainsttherespondent,theproceedingsshouldbethatmuchsimplerbecausethemattersindisputewillhavebeenidentifiedinadvance.

Whathappensiftherespondentdoesnotreplyorrepliesevasively?

4.Therespondentcannotbecompelledtoreplytothecomplainant’squestions.However,byvirtueofsection65oftheAct,thisquestionnaireandanyreplyare（subjecttotheprovisionsofthesection）admissibleinproceedingsundertheActandacourtortribunalmaydrawanysuchinferenceasisjustandequitablefromafailurewithoutreasonableexcusetoreplywithinareasonableperiod,orfromanevasiveorequivocalreply,includinganinferencethatthepersonquestionedhasdiscriminatedunlawfully.Therespondent’sattentionisdrawntothesepossibleconsequencesinthenoteattheendofthequestionnaire.

5.Newsection65（4A）oftheAct,insertedbysection5

（2）oftheAmendmentAct,providesthat,inproceedingsundernewsection19BoftheAct,acourtwillnotbeabletodrawtheinferencesinparagraph4aboveif:

a）atthetimeofdoingtherelevantacttherespondentwascarryingoutpublicinvestigationorpublicprosecutorfunctions;and

b）heorshereasonablybelievesthatareplyoradifferentreplywouldbelikelytoprejudiceanycriminalinvestigation,anydecisiontoinstitutecriminalproceedings,oranycriminalproceedings,orwouldrevealthereasonbehindadecisionnottoprosecute,ornottocontinue,criminalproceedings.

TheActdoesnotpreventacomplainantfromseekingareplyatalaterdatewhenthecircumstancessetoutabovemaynolongerapply.

Periodwithinwhichquestionnairemustbeservedontherespondent

6.Therearedifferenttimelimitswithinwhichaquestionnairemustbeservedinordertobeadmissibleinanyensuinglegalproceedings.Whichtimelimitappliesdependsonwhetherthecomplaintwouldbeundertheemployment,trainingandrelatedprovisionsoftheAct（inwhichcasetheproceedingswouldbebeforeanemploymenttribunal）,orwhetheritwouldbeunderthefunctionsofapublicnature,education,goods,facilitiesandservicesorpremisesprovisions（inwhichcaseproceedingswouldbebeforeadesignatedcountycourtor,inScotland,asheriffcourt）.

Employmenttribunalcases

7.Inordertobeadmissibleunderthequestionsprocedureinanyensuingemploymenttribunalproceedings,thecomplainant’squestionnairemustbeservedontherespondenteither:

a）beforeacomplaintaboutthetreatmentconcernedismadetoanemploymenttribunal,butnotmorethan3monthsafterthetreatmentinquestion;or

b）ifacomplainthasalreadybeenmadetoatribunal,within21daysbeginningwhenthecomplaintwasreceivedbythetribunal.

However,wherethecomplainanthasmadeacomplainttoatribunalandtheperiodof21dayshasexpired,aquestionnairemaystillbeservedprovidedthepermissionofthetribunalisobtained.ThismaybedonebysendingtotheSecretaryoftheTribunalsawrittenapplication,whichmuststatethenamesofthecomplainantandtherespondentandsetoutthegroundsoftheapplication.Howevereveryeffortshouldbemadetoservethequestionnairewithintheperiodof21daysasthepermissionofthetribunaltoservethequestionnaireaftertheexpiryofthatperiodwillnotnecessarilybeobtained.

Courtcases

8.Inordertobeadmissibleunderthequestionsprocedureinanyensuingcountyorsheriffcourtproceedings,thecomplainant’squestionnairemustbeservedontherespondentbeforeproceedingsinrespectofthetreatmentconcernedarebrought,butnotmorethan6monthsafterthetreatment

However,whereproceedingshavebeenbrought,aquestionnairemaystillbeservedprovidedthepermissionofthecourthasbeenobtained.Inthecaseofcountycourtproceedings,thismaybedonebyobtainingformN244fromthecountycourtoffice,andcompletingitandsendingittothecourt,withtheappropriatefee,andtherespondent.Inthecaseofsheriffcourtproceedings,thismaybedonebymakinganapplicationtoasheriff.

PartII:

Guidanceforthecomplainant

Notesonpreparingthequestionnaire

9.Beforefillinginthequestionnaire,youareadvisedtopreparewhatyouwanttosayonaseparatepieceofpaper.Ifyouhaveinsufficientroomonthequestionnaireforwhatyouwanttosay,youshouldcontinueonanadditionalpieceofpaper,whichshouldbesentwiththequestionnairetotherespondent.

Paragraph2

10.Youshouldgive,inthespaceprovidedinparagraph2,asmuchrelevantfactualinformationasyoucanaboutthetreatmentyouthinkmayhavebeenunlawfuldiscrimination,andaboutthecircumstancesleadinguptothattreatment.Youshouldalsogivethedate,andifpossibleandifrelevant,theplaceandapproximatetimeofthetreatment.Youshouldbearinmindthatinparagraph4ofthequestionnaireyouwillbeaskingtherespondentwhetherheagreeswithwhatyousayinparagraph2.

Paragraph3

11.Inparagraph3youaretellingtherespondentthatyouthinkthetreatmentyouhavedescribedinparagraph2mayhavebeenunlawfuldiscriminationbyhimagainstyou.Itwillhelptoidentifywhetherthereareanylegalissuesbetweenyouandtherespondentifyouexplaininthespaceprovidedwhyyouthinkthetreatmentmayhavebeenunlawfuldiscrimination.