英语信函范本精选.docx

英语信函范本精选.docx

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英语信函范本精选

Letter1

Self-introduction

DearSirs,

ThroughthecourtesyoftheChamberofCommerceinTokyo,wehavelearnedthatyouhavebeensupplyingthebestqualityfoodsallovertheworld,andwearesurethereisalargedemandforvariousexoticfoodsinourcountry.Wearewritingtoyouinthehopeofestablishingbusinessrelationswithyou.

WearethelargestfoodtradingcompanyinJapanwithofficesorrepresentativesinallmajorcitiesandtownsinthecountry.WehavebeenimportingalargevarietyoffoodsfromEuropeandtheU.S.A.andconsiderthatwehaveconsiderableexperienceinthisfield.

Abrightprospectforyourproductsinourmarketisforeseeable,Welookforwardtohearingfromyouandassureyouofourclosecooperationatalltimes.

Yoursfaithfully,

Letter2

MakinganEnquiry

Gentlemen:

Pleasebeinformedthatoneofourclientsisinthemarkedforpeanuts.Itwillbehighlyappreciatedifyoucouldquoteusyourrock-bottompricesforthesame,withindicationofdateofshipment.

WewouldliketostressthepointthatthepeanutsenquiredforarehandpickedShandongpeanuts,2001cropandpackedinnewgunnybagsof100kgseach.Meanwhile,thegoodsshouldbesurveyedbyacertifiedpublicsurveyorastotheirqualityandweight.

Inordertofacilitateourmutualbusiness,itishopedthatyouwouldairmailusthesoonestpossibleyourproformainvoicefor2,000tonsoftheabovecommoditywithpricesonCFRGenoabasis,sothatwecouldgetourclient’sconfirmation.

Yourpromptreplywouldbeappreciated.

Sincerelyyours,

Letter3

ReplytoanEnquiry

DearSirs,

YourenquiryforPenshasbeenpassedonusforattentionbyourCommercialCounselor’sofficeinyourcountry.

WespecializeinproducingHeroBrandPensofvarioustypes,withahistoryof64years.Theenclosedcataloguewillmakeyouacquaintedwithsomeofourproducts.

Inparticular,werecommendandquoteforthefollowingtypeswhichhavemetwithwarmreceptionintheMiddleEastmarketand,wearesure,willbeofinteresttoyou.

ArtNo.

NameofCommodity

Specifications

Prices（perdz）

Type200

Type13

Type251

TwinGiftSet

HighGradeGoldenPen

HighGradeIridiumpen

Afountainpenof14kgoldnib

Matchesaballpen.

12kgoldnib,Stainlesssteelcap

exposednib,Aluminumcap,

plasticbarrel

US$100.50

US$52

US$36

ItisunderstoodtheabovepricesarequotedonFOBShanghaibasisandarewithoutengagement,subjecttoourfinalconfirmation,We’dappreciatepaymentbyconfirmed,irrevocableL/Catsight.Thegoodswouldbereadyforshipmentonemonthfromreceiptofyourwrittenorder.

Welookforwardtoyourtrialorder.

Sincerelyyours,

Letter4

MakinganOffer

DearSirs,

WeareinreceiptofyourletterofNov.21,forwhichwethankyou,andtowhichwehavesentyouareplybytelexthismorning.

Youmusthavenotedfromourtelexthatweareinpositiontomakeyouafirmofferon250L/TsSteelTubesat£620.00perL/TCIFLagos,forshipmenttobeeffectedwithintwomonthsafterreceiptofyourorder,andpaymentistobemadebysightL/C.Thisofferissubjecttoyourreplyreachingherewithinoneweek.

Asyouareaware,therehasbeenanactivedemandforSteelTubesinthemarket.Therefore,itisimpossibleforustokeepthisofferopentoolongforitwillcertainlyresultinincreasedprice,towhichwehopeyouwillpayattention,andmeanwhileweareexpectingyourearlyreply.

Yoursfaithfully,

Letter5

MakingaCounter-offer

Gentlemen:

Re:

BitterApricotKernels1999Crop

WeareinreceiptofyourletterofAugust14offeringus60metrictonsofthecaptionedgoodsatRMB2,660permetrictonontheusualterms.

Inreply,weregrettoinformyouthatourbuyersinOdensefindyourpricemuchtoohigh.InformationindicatesthatsomeparcelsofTurkishoriginhavebeensoldthereatalevelabouttenpercentlowerthanyours.

WedonotdenythatthequalityofChineseKernelsisslightlybetter,butthedifferenceinpriceshould,innocase,beasbigastenpercent.

Tostepuptrade,we,onbehalfofourbuyers,counterofferasfollows,subjecttoyourreplybeingreceivedherebyAugust26,ourtime:

“60metrictonsBitterApricotkernels,1999CropatRMB2350permetrictononCIFC2%OdensewithtransshipmentatCopenhagen,othertermasperyourletterdated14/8/99”.

Asthemarketisdeclining,werecommendyourimmediateacceptance.

Yourstruly,

Letter6

AdvisingSb.ToAcceptaQuotation

DearSirs,

WehaveforacknowledgementyourletterofFeb.27fromwhichwenotethatyoufindourquotationfortheabovementionedcommoditytoohightobeacceptable,asthegoodsofSpanishoriginhavebeenofferedatapriceabout10%lowerthanours.Whilewedonotdoubtwhat（ever）yousaid,weareoftheopinionthatthequalityoftheSpanishgoodsisfarfrombeingcomparabletoours.

Howeverdesirouswearetodeveloptradebetweenus,weverymuchregretthatwecannotacceptyourcounteroffer.Thebestwecandoistoallowyoua2%reductioninprice.Webelieveifyoutakethequalityintoconsideration,youwillfindourquotationmostfavorable.Asourstocksarerunninglow,itisadvisableforyoutomakeanimmediatedecision.

Wearelookingforwardtoyourfavorablereply.

Yoursfaithfully,

Letter7

ComparisonofGoods

Gentlemen:

WearepleasedtolearnfromChinaCouncilforthePromotionofInternationalTradewhoinformedusthatyouareinthemarketforhoney.

Wewishtoinformyouthatwearespecializedintheexportofthecommodity.ChinesehoneyispopularwithEuropeancustomerswithitsspecialflavor.

Asrequested,wenowencloseourquotationsheetwithsamplesandcataloguestobesentunderseparatecover.Wetrustthatthequotedpriceisacceptabletoyou,whichis10%lowerthanthatofthesimilararticleofIndianorigin.Afaircomparisoninqualitybetweenourproductsandthoseofothersupplierswillconvinceyouofthereasonablenessofourquotations.

Wewouldsuggestthatyousendusyourtrialorderassoonaspossible,asthereisabriskdemandforthisarticle.

Yoursfaithfully,

Letter8

RecommendationofaSubstitute

DearSirs,

WearedelightedtoreceiveyourletterofNovember18askingwhetherwecansupplyyouwithArt.No.6024.However,weregrettotellyouthatthesaidarticleisnotavailableowingtotherushoforders.

Inordertomeetyourdemand,wewouldrecommendanexcellentsubstitute.Itisasgoodastheinquiredarticleinquality,butthepriceis25%lower.IthasalreadyfoundareadymarketinAsia.Wearedeadsureitwillmeetwithwarmreceptioninyourcountryaswell.

Fulldetailsofourexportpricesandtermsofbusinessareenclosedwiththisletter.Ourillustratedcataloguesandsalesliteraturearebeingsentbyseparatepost.

Youmaybesureofourimmediateattentiontoyourorder,whichwelookforwardtoreceiving.

Sincerelyyours,

Letter9

SupplierRefusesPriceReduction

DearSirs,

Wehavecarefullyconsideredyourcounter-proposalof20Julytoourofferofwoolenunderwear,butverymuchregretthatwecannotacceptit.

Thepricesquotedinourletterof18Julyleaveuswithonlythesmallestmargins,andareinfactlowerthanthoseofourcompetitorsforgoodsofsimilarquality.

ThewoolusedinthemanufactureofTHERMALINErangeundergoesaspecialpatentedprocess,whichpreventsshrinkageandincreasesdurability,thefactthatwearethelargestsuppliersofwoolenunderwearinthiscountryisinfactinitselfevidenceofthegoodvalueofourproducts.

Wehopeyouwillgivefurtherthoughttothismatter,butifyouthenstillfeelyoucannotacceptourofferwehopeitwillnotpreventyoufromapproachingusonsomefutureoccasion.Weshallalwaysbehappytoconsidercarefullyanyproposalslikelytoleadtobusinessbetweenus.

Sincerelyyours,

Letter10

PlacinganOrder

Gentlemen:

EnclosedpleasefindourorderNo.AB3015,forCanvasShoesinassortedsizes,colorsanddesigns.

Wehavedecidedtoacceptthe8%discountyouofferedandtermsofpayment,viz.DocumentsagainstPayment,butwouldlikethesetermstobereviewedinthenearfuture.

WouldyoupleasesendtheshippingdocumentsandyoursightdrafttoNorthminsterBank（CityBranch）DealStreet,BirminghamB3ISQ?

Ifyoudonothaveanyofthelisteditemsinstock,pleasedonotsendsubstitutesintheirplace.

Wewouldappreciatedeliverywithinthenextsixweeks,andlookforwardtoyouracknowledgement.

Yourssincerely,

Enc.:

OrderformNo.AB3015

Letter11

DeclininganOrder

DearSirs,

WethankyouverymuchforyourorderofAug3.Aftercarefulconsiderationonyourrequest,however,wehavecometotheconclusionthatwecannotbutdeclinethesaidorder.

Inordertomeetthespecificationsforyourorderwewouldhavetoinstallalargeamountofspecialequipmentatourplant,andthiswouldnotbepossiblebeforeJanuarynextyearwithoutinterruptingournormalproduction.Thisissomethingwecannotaffordtoaswewillbeheavilycommittedtoordersfortherestoftheyear.

Weregretnotbeinginapositiontoacceptyourorder,buthopethatyouwillunderstandoursituation.Pleaseletushaveanyotherinquiriesofyours,asweshallbeonlytoopleasedtomeetyourrequirements.

Yourstruly,

Letter12

DelayinCompletinganOrder

Gentlemen:

IamwritingtoyouconcerningyourOrderNoAB3523whichyouplacedfiveweeksago.AtthattimewehadexpectedtobeabletocompletetheorderwithinthedeliverydatewegaveyouwhichwasJuly5th,butsincethenwehaveheardourmainsupplierofcopperhasgonebankrupt.

Thismeansthatwehavetofindanothersupplierwhocouldfulfillalltheoutstandingcontractswehavetocomplete.