英语信函范本精选.docx

1、英语信函范本精选Letter 1Self-introductionDear Sirs, Through the courtesy of the Chamber of Commerce in Tokyo, we have learned that you have been supplying the best quality foods all over the world, and we are sure there is a large demand for various exotic foods in our country. We are writing to you in the

2、hope of establishing business relations with you.We are the largest food trading company in Japan with offices or representatives in all major cities and towns in the country. We have been importing a large variety of foods from Europe and the U.S.A. and consider that we have considerable experience

3、 in this field.A bright prospect for your products in our market is foreseeable, We look forward to hearing from you and assure you of our close cooperation at all times. Yours faithfully,Letter 2Making an EnquiryGentlemen:Please be informed that one of our clients is in the marked for peanuts. It w

4、ill be highly appreciated if you could quote us your rock-bottom prices for the same, with indication of date of shipment.We would like to stress the point that the peanuts enquired for are handpicked Shandong peanuts, 2001 crop and packed in new gunny bags of 100 kgs each. Meanwhile, the goods shou

5、ld be surveyed by a certified public surveyor as to their quality and weight.In order to facilitate our mutual business, it is hoped that you would airmail us the soonest possible your proforma invoice for 2,000 tons of the above commodity with prices on CFR Genoa basis, so that we could get our cli

6、ents confirmation.Your prompt reply would be appreciated. Sincerely yours,Letter 3Reply to an EnquiryDear Sirs,Your enquiry for Pens has been passed on us for attention by our Commercial Counselors office in your country.We specialize in producing Hero Brand Pens of various types, with a history of

7、64 years. The enclosed catalogue will make you acquainted with some of our products.In particular, we recommend and quote for the following types which have met with warm reception in the Middle East market and, we are sure , will be of interest to you.Art No.Name of CommoditySpecifications Prices(p

8、er dz)Type 200Type 13Type 251Twin Gift SetHigh Grade Golden PenHigh Grade Iridium penA fountain pen of 14k gold nib Matches a ballpen.12k gold nib, Stainless steel capexposed nib, Aluminum cap,plastic barrelUS $ 100.50US $ 52US $ 36It is understood the above prices are quoted on FOB Shanghai basis a

9、nd are without engagement, subject to our final confirmation, Wed appreciate payment by confirmed, irrevocable L/C at sight. The goods would be ready for shipment one month from receipt of your written order.We look forward to your trial order. Sincerely yours,Letter 4Making an OfferDear Sirs,We are

10、 in receipt of your letter of Nov. 21, for which we thank you, and to which we have sent you a reply by telex this morning.You must have noted from our telex that we are in position to make you a firm offer on 250 L/Ts Steel Tubes at 620.00 per L/T CIF Lagos, for shipment to be effected within two m

11、onths after receipt of your order, and payment is to be made by sight L/C. This offer is subject to your reply reaching here within one week.As you are aware, there has been an active demand for Steel Tubes in the market. Therefore, it is impossible for us to keep this offer open too long for it wil

12、l certainly result in increased price, to which we hope you will pay attention, and meanwhile we are expecting your early reply. Yours faithfully,Letter 5Making a Counter-offerGentlemen:Re : Bitter Apricot Kernels 1999 CropWe are in receipt of your letter of August 14 offering us 60 metric tons of t

13、he captioned goods at RMB2,660 per metric ton on the usual terms.In reply, we regret to inform you that our buyers in Odense find your price much too high. Information indicates that some parcels of Turkish origin have been sold there at a level about ten percent lower than yours.We do not deny that

14、 the quality of Chinese Kernels is slightly better, but the difference in price should, in no case, be as big as ten percent.To step up trade, we, on behalf of our buyers, counteroffer as follows ,subject to your reply being received here by August 26, our time: “60 metric tons Bitter Apricot kernel

15、s, 1999 Crop at RMB 2350 per metric ton on CIFC 2% Odense with transshipment at Copenhagen, other term as per your letter dated 14/8/99”.As the market is declining, we recommend your immediate acceptance. Yours truly,Letter 6Advising Sb. To Accept a QuotationDear Sirs,We have for acknowledgement you

16、r letter of Feb. 27 from which we note that you find our quotation for the abovementioned commodity too high to be acceptable, as the goods of Spanish origin have been offered at a price about 10% lower than ours. While we do not doubt what (ever) you said, we are of the opinion that the quality of

17、the Spanish goods is far from being comparable to ours.However desirous we are to develop trade between us, we very much regret that we cannot accept your counteroffer. The best we can do is to allow you a 2% reduction in price. We believe if you take the quality into consideration, you will find ou

18、r quotation most favorable. As our stocks are running low, it is advisable for you to make an immediate decision.We are looking forward to your favorable reply. Yours faithfully,Letter 7Comparison of GoodsGentlemen:We are pleased to learn from China Council for the Promotion of International Trade w

19、ho informed us that you are in the market for honey.We wish to inform you that we are specialized in the export of the commodity. Chinese honey is popular with European customers with its special flavor.As requested, we now enclose our quotation sheet with samples and catalogues to be sent under sep

20、arate cover. We trust that the quoted price is acceptable to you, which is 10% lower than that of the similar article of Indian origin. A fair comparison in quality between our products and those of other suppliers will convince you of the reasonableness of our quotations.We would suggest that you s

21、end us your trial order as soon as possible, as there is a brisk demand for this article. Yours faithfully,Letter 8Recommendation of a SubstituteDear Sirs,We are delighted to receive your letter of November 18 asking whether we can supply you with Art. No.6024. However, we regret to tell you that th

22、e said article is not available owing to the rush of orders.In order to meet your demand, we would recommend an excellent substitute. It is as good as the inquired article in quality, but the price is 25% lower. It has already found a ready market in Asia. We are dead sure it will meet with warm rec

23、eption in your country as well.Full details of our export prices and terms of business are enclosed with this letter. Our illustrated catalogues and sales literature are being sent by separate post.You may be sure of our immediate attention to your order, which we look forward to receiving. Sincerel

24、y yours,Letter 9Supplier Refuses Price ReductionDear Sirs,We have carefully considered your counter-proposal of 20 July to our offer of woolen underwear, but very much regret that we cannot accept it.The prices quoted in our letter of 18 July leave us with only the smallest margins, and are in fact

25、lower than those of our competitors for goods of similar quality.The wool used in the manufacture of THERMALINE range undergoes a special patented process, which prevents shrinkage and increases durability, the fact that we are the largest suppliers of woolen underwear in this country is in fact in

26、itself evidence of the good value of our products.We hope you will give further thought to this matter, but if you then still feel you cannot accept our offer we hope it will not prevent you from approaching us on some future occasion. We shall always be happy to consider carefully any proposals lik

27、ely to lead to business between us.Sincerely yours,Letter 10Placing an OrderGentlemen:Enclosed please find our order No. AB3015, for Canvas Shoes in assorted sizes, colors and designs.We have decided to accept the 8% discount you offered and terms of payment, viz. Documents against Payment, but woul

28、d like these terms to be reviewed in the near future.Would you please send the shipping documents and your sight draft to Northminster Bank (City Branch) Deal Street, Birmingham B3 ISQ?If you do not have any of the listed items in stock, please do not send substitutes in their place.We would appreci

29、ate delivery within the next six weeks, and look forward to your acknowledgement. Yours sincerely,Enc. : Order form No. AB 3015Letter 11Declining an OrderDear Sirs,We thank you very much for your order of Aug 3. After careful consideration on your request, however, we have come to the conclusion tha

30、t we cannot but decline the said order.In order to meet the specifications for your order we would have to install a large amount of special equipment at our plant, and this would not be possible before January next year without interrupting our normal production. This is something we cannot afford

31、to as we will be heavily committed to orders for the rest of the year.We regret not being in a position to accept your order, but hope that you will understand our situation. Please let us have any other inquiries of yours, as we shall be only too pleased to meet your requirements. Yours truly,Lette

32、r 12Delay in Completing an OrderGentlemen:I am writing to you concerning your Order No AB3523 which you placed five weeks ago. At that time we had expected to be able to complete the order within the delivery date we gave you which was July 5th, but since then we have heard our main supplier of copper has gone bankrupt.This means that we have to find another supplier who could fulfill all the outstanding contracts we have to complete.