School Fees.docx

School Fees.docx

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SchoolFees

Policy:

SchoolFees

February2005

RATIONALE:

FeesforeducationinaCatholicschoolareanin-builtcomponentofthetotalfundingofCatholiceducation.Schoolfeesarechargestoassistinmeetingtheday-to-dayoperatingcostsoftheschool.

AproportionofthefundingforCatholicschoolscomesfromtheCommonwealthandStateGovernments.TheremainingproportionofthefundingisraisedthroughprivatefinancialcontributiontosupplementtheGovernment'scontribution.

ThemajorsourceofthisprivatefinancialcontributionistheSCHOOLFEEwhichmaybesupplementedwithothercontributionse.g.directparish（s）contributions,fundraisingactivitiesandtheuseofvoluntaryhelpers.

SCRIPTURALCONTEXT:

"Letthelittlechildrencometome;donotstopthem;foritistosuchasthesethatthekingdomofGodbelongs”….Andhetookthemupinhisarms,laidhishandsonthem,andblessedthem.（Mark10:

14-16）

Bemerciful,justasyourFatherismerciful.（Luke6:

36）

"TheSpiritoftheLordisuponme,becausehehasanointedmetobringgoodnewstothepoor.”（Luke4:

18）

POLICYSTATEMENT:

ItistheresponsibilityoftheCatholicSchool:

∙tochargeschoolfeesinordertomeetitsfinancialneeds

∙tocollecttheschoolfeesinamannerwhichisjustandequitable.

POLICYGUIDELINES:

GUIDELINEINDICATORS

PrimaryschoolsaretochargeafamilyfeefortuitionpurposeswithintherangesetbytheBallaratDiocesanSchoolsBoard.

∙ThetuitionfeesetbyPrimarySchoolsisafamilyfeewithintherangeasadvisedbytheBallaratDiocesanSchoolsBoardannually

POLICYGUIDELINES:

GUIDELINEINDICATORS

Whensettingfees,schoolsaretotakeintoaccounttheirfinancialneedsandtheabilityoftheschoolcommunitytomeettheleveloffeestobecharged,keepinginmindthesocio-economiclevelofthecommunity.

∙Feesaresetaspartofthebudgetingprocess

∙FeesaresufficienttocoverLocalContributionDeductionFactorandotherbudgetaryneeds

∙Thesocio-economiclevelisusedwhencalculatingtheLocalContributionDeductionFactor

∙Theschoolbudgetreflectsanaccurateassessmentoffeeincomeafterremissions,discounts,specialconcessionsetc,havebeenexcluded

Schoolsshouldprovidetoparentsfulldetailsoffeesandchargesforthecomingyear.

∙Inthefinaltermoftheprecedingyearparentsareadvisedvianewsletters,handbooksand/orinformationmeetingsofthescheduleoffeesforthecomingyear

Secondaryschoolshavetheoptionofchargingafamilyorstudentfee.Secondaryschoolsmayofferadiscounttofamilieswithmultipleenrolments.Schoolsmaychargeanallencompassingfeewhichincludesschoolfeesandclassroomlevies.

Secondaryschools

∙havedeterminedwhethertochargeaper familyorperstudentfee

∙havedeterminedwhethertouseanitemisedorinclusivefeestructure

∙havedeterminedanydiscountsthatmayapplytofamilies.

∙haveadvisedtheirschoolcommunitiesoftheirfeestructureandschedule

Ifanyotherrecurrentfeeeg;fundraising,maintenance,ischargedinPrimaryorSecondaryschools,itshallbereportedaspartoftheschoolfeescollected.Forprimaryschoolsanysuchadditionalfeeshallbetakenintoaccountinensuringthatthetotalfeessetarewithintherange.

∙Schoolshavedeterminedascheduleofadditionalfees

∙ThetotalofallfeeschargediswithintherangesetbytheDiocesanSchoolsBoard

∙AllrecurrentfeesarereportedintheAnnualFinancialStatementasschoolfeescollected

Aclassroomfee/subjectlevymaybechargedonaperstudentbasistomeetstudentclassroomrequisites.

∙Schoolshavedeterminedascheduleofclassroomfeesandsubjectlevies

∙AllclassroomfeesandsubjectleviesarereportedintheAnnualFinancialStatementascompulsorytuitionchargescollected

Anenrolment/applicationfeemaybecharged.Whenenrolledthiswillbecreditedtothetuitionfeeaccount.

∙EnrolmentandapplicationfeesarereportedintheAnnualFinancialStatementassuch

∙Enrolmentandapplicationfeeslaterdeductedfromaccountstoreducethefeesarerecordedattheoutsetastuitionfees

POLICYGUIDELINES:

GUIDELINEINDICATORS

Schoolsmayenrolfullfeepayingoverseasstudents.

∙ReceiptsfromfullfeepayingstudentsarerecordedintheAnnualFinancialStatementaseitherrecurrentreceiptsfromfullfeepayingoverseasstudentsorcapitalreceiptsfromfullfeepayingoverseasstudents

Schoolsmaychargeacapitalfeetocovercapitalexpenditureie:

furniture,equipment,buildingsandcapitalloanrepayments.Wherenocapitallevyischargedschoolsmaytransferandreportupto25%oftheirrecurrentschoolfeesascapitalfees.

∙SchoolshavedeterminedtheamountofaCapitalFeeortheamountfortransfer

∙AllcapitalfeesarereportedintheAnnualFinancialStatementasfeesforcapitalpurposes

∙Amountstransferredreducetherecurrentschoolfeesreportedandincreasethefeesforcapitalpurposesreported

TheschoolportionoftheEducationMaintenanceAllowancemustbeusedforessentialitemsforwhichparentsmightotherwisehavelegitimatelybeenaskedtopayandistobecreditedagainstthatfamily’sfeesandlevies.

∙TheschoolportionoftheEducationMaintenanceAllowanceiscreditedagainstfamily’sfeesandlevies

∙TheschoolportionoftheEducationMaintenanceAllowanceisreportedintheAnnualFinancialStatementasStateGovernmentRecurrentGrants

Feeremissionsshouldbeavailabletoparentsofstudentswhosefinancialpositionindicatesthattheyareunabletomeettherecommendedfee.

∙Schoolsofferfeeremissionsonapplication

∙Schoolsinitiateoffersforremissionoffees

∙Informationtofeeremissionproceduresarecontainedinparenthandbooksand/orpromotionalmaterial

∙Schoolsofferfeeremissionsatvariousdeductionratestoaccountforthedifferentfinancialpositionofparents

∙Whendealingwithrequestsforfeeremissions,schoolsproceedwiththeutmostdiscretionensuringconfidentialityatalltimes

∙ApprovaloffeereliefisrestrictedtoCanonicalAdministratorand/orPrincipal.BothCanonicalAdministratorandPrincipalshouldbeinformedoffeeremissiondecisions

∙Parentsmakingformalrequestforremissionoffeessupporttheirapplicationwithsufficientpersonalfinancialinformationtoenableaninformeddecisiontobemade（ReferExampleAppendixI）.Acopyoftheauthorisedapprovalforfeeremissionsisretainedonfile

POLICYGUIDELINES:

GUIDELINEINDICATORS

Schoolsshouldrenderfeeaccountstoparentsregularlythroughouttheschoolyear.Toassistparentswiththepaymentoffees,schoolsshoulddevelopstrategiestofacilitateregularpaymentbyfamiliesinasconvenientamanneraspossible.

∙Feestatementsareissuednolaterthanonemonthafterthecommencementofeachyear

∙Statementsareissuedonaregularbasisthereafter

∙Theschooloffersarangeofpaymentoptions:

cash,chequeorelectronic

∙Theschooloffersarangeofpaymentschedules:

weekly,fortnightly,monthly,per termorlumpsum.

∙Anindicationisobtainedfromeachfamilyastotheirpreferredpaymentmethod.（ReferExampleAppendixII）

Therecoveryofunpaidfeesmustbeapproachedsensitivelytoprotectallpartiesfrompublicembarrassment.

∙Unpaidfeesarefolloweduppromptlybyletterorpersonalcontact

∙GuidelinesonoutstandingfeecollectionaresetoutinAppendixIII.

Forfamilieswithfeeslongoverdueforpayment,theSchoolAuthoritymayemploytheservicesofadebtcollectorand/orSolicitortoassistinrecoveringmoniesdue,whenclearlytheparent/guardianisabletomeetthepaymentbutisunwillingtodoso.

SuchactionwillrequirethepriorapprovaloftheCanonicalAdministratorforParishownedschoolsandtheGoverningAuthorityfornonparishownedschools.

∙Schoolsregularlymonitorschoolfeecollection

∙Feesoverdueforpaymentbymorethantwotermsaremarkedforaction,includingtheoptionofbeingplacedwithadebtcollectionagencyorsolicitorinanefforttohavetheoverdueaccountfinalised

∙Properapprovalhasbeenobtainedpriortoanyexternalcollectionactionbeingcommenced

TheinstitutionofcourtproceedingstorecoverunpaiddebtsmayonlybeproceededwithafterapprovaltodosohasbeensoughtandobtainedfromtheCanonicalAdministratorforParishownedschoolsandtheGoverningAuthorityfornonparishownedschoolsandtheDiocesanDirectorofCatholicEducation.

∙Schools,withtheapprovaloftheCanonicalAdministratororGoverningAuthority,andtheDiocesanDirectorofCatholicEducationhaveinstigatedcourtactiontocollectoutstandingfees

REFLECTIVEMATERIAL:

∙CatholicEducationCommissionVictoriaPoliciesandGuidelines

RATIFICATION:

1992

MAJORREVIEW:

February2005

NEXTREVIEW:

February2008

APPENDIXI–APPLICATIONFORFEEREMISSION

（Useofthisformisdiscretionary-sampleonly）

StXxxxx'sSchoolApplicationforFeeRemission

Inorderfortheschooltoconsideranapplicationforfeeremission,thefollowingquestionsmustbeanswered.AllinformationwillbetreatedinstrictestconfidencewithonlytheCanonicalAdministratorandPrincipalhavingaccesstothecompletedform.Pleasecompleteallquestions.IfyourequireassistanceinfillingintheformpleasecontactthePrincipal.

Name:

DaytimePhone:

Address:

P/code:

EmploymentDetails:

CARER1:

CARER2:

Name:

Employer:

Position

ChildrenAttendingXxxxxx’s:

OtherDependants:

Name:

YrLevel:

Name:

Age:

Home/NameofSchool:

FamilyIncomeperFortnight:

$

CommitmentsperFortnight:

$

Carer1’swages（aftertax）PF/n: