剑桥商务英语BEC中级写作讲义1.docx
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剑桥商务英语BEC中级写作讲义1
BEC中级写作电子讲义
第三讲商务便函与便条
审题:
MrSmith,yourboss,toldyoutoaskMsLiutoattendasalespresentationonanewproduct.
WriteanotetoMsLiu:
*sayingwhowantshertoattendthesalespresentation;
*informingherwhenandwherethesalespresentationwillbeheld
有同学写成MrSmithtoldmetoaskwhowantstoattend
有同学写成PleasewriteanotetoMsLiuaskinghertoattendasalespresentation.
一定要把题目看清楚,再下笔写。
(一)商务便函
一般公司企业往往都印有按照自己公司风格的商业便函,请看下列例子:
Memo
To:
(收信人)
From:
(发信人)
Date:
(日期)
Subject:
(事由)
Message:
(正文)
大企业往往拥有许多分支机构,其商务便函信笺就包含较多的容,如:
Memo
To:
(收信人)
Company:
(分公司)
Dept:
(部门)
Location&Ext:
(地址与分机号)
Subject:
From:
Company:
Dept
Location&Ext:
Date:
Message:
商务便函一般由以下几个部分组成:
1、Memo:
Memo是Memorandum缩写,因此也可以用Memorandum,此外还有InternalMemorandum和InterofficeMemorandum,其意思都是一样的。
2、To:
这一标题后面应写收信人的与职衔,前可以用尊称或不用,如:
To:
Mr.JohnSmith,SalesManager
3、From:
这一标题后应写发信人的与职衔:
职衔可根据需要决定写或不写,但前不要用尊称。
4、Date:
日期的写法同书信里日期写法的要求完全一样,不要用数字来表示月份。
5、Subject:
这一标题后是写事由的,即用一个或几个词汇简单概括便函的容,以便查阅。
事由必须简洁明了,不要用完整的句子,如:
ChangesinTravelAdvanceForm
PromotionofStaff
VacationSchedule
ParticipationinTrainingProgrammes
6、Message
商务便函还可以根据实际需要在末尾增加发信人的首字母、附件、副本抄送等。
例
SCHOOLOFENGLISHFORBUSINESS
MEMORANDUM
To:
Mr.Kingswick,CourseCoordinator
From:
BarnsbyCampbel
Date:
19November,1995
Subject:
LessonPlanfor28NovemberLecture
Iintendtoteachmemowritinginmynextlecture.Iplantocoverthefollowingplans:
1.InsideAddress
Thisisomittedinamemo.Asinternalcommunicationthereasonisobvious.
2.Greeting
ItismerepolitetoputMr.,Mrs.orMsbeforeandtheofficeafterthenameoftherecipientYoumaysometimesaddressthereadersasagroup.
3.Subject
Thisisaphrasetotellthereaderwhatthememoisabout.SometimesonlythephraseisgivenwithoutthewordSubjectbeforeit.
4.Body
Theseshouldbeshort,lessthan10lines,andconcentrateononlyoneparagraphoneideaeach:
Sometimesformemoswiththreeormoreparagraphs,itisadvisabletobegineachwithaheadingincapitalletterstotellwhattheparagraphisabout.Anotherpracticeisnumberingtheparagraphsforeasyreferencelateron.
5.Carboncopy
Thisiswrittenasc.c.forshort.Asinaletter,itliststhepersonswhoarealsoreceivingthememo.
6.Signature
Onlytheinitialisneeded,Theofficeandnameinprintofthewriterareomitted.Inmorecasualmemosthereisnosignatureatall.
Anythoughtonmynotes?
Anythingtoadd?
Letmeknowatteabreak.
c.c.Mr.P.L.Ducke,TrainingOfficer
(二)商务便条
商务便条一般有四个组成部分:
日期、称呼、正文、签名。
一些公司有印好的便条笺。
如:
Message
To:
Date:
Message
TelephoneMessage
For:
From:
Tel.:
Message:
Actionrequired:
Pleasecallback
Callerwillcallbacklater
Noactionrequired
Messagetakenby:
DateTime
例:
让秘书通知推迟约会
9a.m.
MissWang,
I'vegotanurgentmeetingtoday.Pleasecontacttheapplicantstopostponetheinterviewstillfurthernotice.
DS
分类:
1告知信息inform
2布置安排arrange
3征求意见request
4询问信息enquire
5求助申请apply
6推荐建议suggest
1告知信息类
例题:
●YouareamanageratanauditorscalledGolding&Co.YourcompanyhasjustmergedwithacompetitortobecomeMasonGolding.Youhavebeenaskedtoinformstaffofthechangeofname.
●Writeamemoof40-50words:
*informingstaffofthenewname
*tellingthemwhentostartusingthenewname
*askingstafftouseonlythenewnameafterthattime.
收购与兼并mergerandaquisition
文:
AsaresultofourmergerwithMason&Co.,thenameofourcompanywillbechangedMasonGolding.Pleasestarttousethenewnameon1March2006.Youareremindedthatonlythenewnamecanbeusedfromthenon.
remind/advise
总结:
告知用词
tellnotifymentionexpressinformexplainnotereportadvise
Iamwritingtotell/informyouthat…..
Iamwritingtoexplain….(tellyourbosswhyyoucannotattend)
Iamwritingtoexpress(myregret)
例题
Youarethetrainingmanagerofacompanywhichhaswonalargeexportorder.Youhavebeenaskedtoorganiseforeignlanguagetrainingforsomeofyourstaff.
Writeamemotostaff:
explainingwhythecoursesarenecessary
sayingwhichmembersofstaffshouldattend
announcingwhenthecourseswillstart
Write40-50wordsonaseparatesheet.
[文]
To:
Allstaff
From:
theTrainingManager
Date:
1March2005
Subject:
AForeignLanguageTrainingCourse
Iwasaskedtoorganiseaforeignlanguagetrainingcoursebecauseofthelargeexportorderwereceivedrecently.Itwillstarton15Marchandwilllast2weeks.Thosewhowilldealwithordersshouldattendthiscourse.
2布置安排类
●YouareHeadofResearchforaninternationalcarmanufacturer.YouhavetomakeanurgenttriptomorrowtovisitPierreBlanco,acolleaguewhoworksforasubsidiary.
●Writeamemoof40-50wordstoyoursecretary:
●tellingherwhoyouaregoingtoseeandwhen
●askinghertobookflightticketsandaccommodation
●tellingherwhatworkyouwouldlikehertodoinyourabsence.
●WriteonyourAnswerSheet.
subsidiary,parentcompany,holdingcompany,affiliate,branch,headquarters,representativeoffice
文:
IneedtohaveanurgentmeetingwithPierreBlancoofourParisofficetomorrow.PleasebookareturntickettoParisandahotelroomformeassoonaspossible.Duringmyabsence,pleasekeepmeinformedoftheprogressoftheproject.Ifthereisanythingurgent,givemeaphonecall.
注意口气:
比较openthedoor;
pleaseopenthedoor;
couldyoupleaseopenthedoor?
Iwouldbegratefulifyoucouldopenthedoorforme.
Iwouldappreciateitifyoucouldopenthedoor.
[例文]
Youarethemanagerofasmallexportcompany.PeterWatson,animportantclient,isvisitingyourcompanyforthreedaysfrom22October.
Writeanoteof40-50wordstoyoursecretary:
Askinghertobookahotelroom
Sayingwherethehotelshouldbe
Givingherthedates
[文]
比较下面三篇作文,注意容点和语气的区别。
作文1:
DearMsJones,
IamwritingtoinformyouthatMrPeterWatsonwillbevisitingourcompany.Wouldyoupleasebesokindlyastoreserveasuitableroomforhim?
Yourssincerely
作文2:
HiMary,
Look.I’mreallysorrytohavetotroubleyoubutPeterWatson–areallyimportantclient–isvisitingthecompanyforthreedaysinOctober,startingon22nd,todiscussacontractwithus.PleasewillyoubookforMrWatsonareallynicehotelroomassoonaspossible?
Thanksverymuch.
Seeyousoon!
作文3Mary,
MrPeterWatsonisvisitingusinOctober.Couldyoupleasehireahotelroomforhim?
Heisarrivingon22ndOctoberandwillstayforthreenights.Ifpossible,thehotelshouldbeoneneartheoffice.Thankyou.
3询问信息类
[例5]
Youarethefactorymanagerofacarcompany.Youarewaitingforurgentlyneededcomponentsfromyourpurchasingdepartment.
WriteanotetoMrGrayson,theAssistantPurchasingManager:
enquiringaboutthereasonforthedelay;
statingwhenthecomponentsareneeded;
suggestingameetingtodiscussfuturedeliveries.
Write40-50wordsonyourAnswerSheet.
[文]
Iamwritingtoenquireaboutthereasonofthelatedeliveryoftheorderedcomponents.WeneedthecomponentsbynextMonday.Inordertosmoothourcooperation,Isuggestthatwehaveameetingtodiscussfuturedeliveries.
4征求意见类
[例文]
YouareaProjectTeamLeader.Youhavehadtopostponeyournextprojectmeetingbecausesomeofthemembersofyourteamwillbeabroad.
Writeamemoof40-50wordstoyourprojectteam:
informingthemofthepostponingandgivingthereason
statinganewdateandtimeforthemeeting
requestingsuggestionsfortheagenda.
WriteonyourAnswerSheet.
词汇:
postpone;delay
agenda,schedule,timetable
[文]
Iamwritingtoinformyouthatthenextprojectmeetingwillbepostponed.Becauseseveralteammemberswillbeabroadforanotherproject,wewillholdournextmeetingon1August,startingfrom9am.Pleaseletmeknowifyouhaveanysuggestionsastotheagendaofthemeeting.
最后一句话可以替换为:
Doyouhaveanysuggestionsregardingtheschedule?
Iwelcomeyoursuggestionsconcerningthetimetable.
5求助申请类
[例题]
Youhavelostyourcalculator,andyouwanttoorderanewone.Youneedtomakeawrittenrequesttoyoursupervisor,AnnRay.
Writeamemotoher
sayingthatyouneedareplacement
explainingwhathappenedtotheoldone
askinghertoapprovetherequest
Writeabout40-50words.
[文]
Iamwritingtoapplyforareplacementcalculator.Ifoundtheoldonemissingaftertheclientmeetingyesterday.Asacalculatorisessentialtomydailywork,couldyoukindlyapprovethisrequest?
[例题]
Youwouldliketogotoaseminaronpresentationskills.
Writeanemailtoyourlinemanager:
requestingtimeoffworktogototheseminar
sayingwhentheseminaris
explainingwhyyouwanttogo
Write40-50wordsonaseparatesheet.
词汇:
lineandstaffmanagement,linemanager,staffmanager
句型:
MayIhaveyourpermissiontodosth?
[文]
To:
NickJohnson
Subject:
PresentationSkillsSeminar
Iwouldliketoattendaseminaron3April.
Itisaboutpresentationskills.SinceIhavetomakemanypresentationstocustomers,thisseminarwillbeveryuseful.
Couldyoutellmeifit’spossibletotaketimeoffworktoattendthisseminar?
Thanks
Angela
6推荐建议类
[例题]
Yourcompany’sSalesDepartmenthasaskedyoutogiveatalknextFridayonyourmostrecentproject.
WriteanemailtoMrsJayintheSalesDepartment:
agreeingtogivethetalkandsuggestingatime
sayingwhatequipmentyouwillneed
requestinginformationabouttheparticipants.
Write40-50wordsonaseparatesheet.
句型:
Ithink.....
Whynot......
Shallwe......
Isuggest.......
总结用法:
总结suggest用法
suggest
suggestdoingsth
suggestegsuggestaholidy
suggestthatsbdosth
recommend
recommendrecommendsomearticles
recommendtosb(egafriend)
rec