剑桥商务英语BEC中级写作课件1.docx

剑桥商务英语BEC中级写作课件1.docx

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剑桥商务英语BEC中级写作课件1

BEC中级写作电子讲义

第三讲商务便函与便条

审题：

MrSmith,yourboss,toldyoutoaskMsLiutoattendasalespresentationonanewproduct.

WriteanotetoMsLiu:

*sayingwhowantshertoattendthesalespresentation;

*informingherwhenandwherethesalespresentationwillbeheld

有同学写成MrSmithtoldmetoaskwhowantstoattend

有同学写成PleasewriteanotetoMsLiuaskinghertoattendasalespresentation.

一定要把题目看清楚，再下笔写。

（一）商务便函

一般公司企业往往都印有按照自己公司风格的商业便函，请看下列例子：

Memo

To：

（收信人）

From:

（发信人）

Date:

（日期）

Subject:

（事由）

Message:

（正文）

大企业往往拥有许多分支机构，其商务便函信笺就包含较多的内容，如：

Memo

To：

（收信人）

Company：

（分公司）

Dept：

（部门）

Location&Ext：

（地址与分机号）

Subject:

From:

Company：

Dept

Location&Ext:

Date:

Message:

商务便函一般由以下几个部分组成：

1、Memo：

Memo是Memorandum缩写，因此也可以用Memorandum，此外还有InternalMemorandum和InterofficeMemorandum，其意思都是一样的。

2、To：

这一标题后面应写收信人的姓名与职衔，姓名前可以用尊称或不用，如：

To：

Mr.JohnSmith，SalesManager

3、From：

这一标题后应写发信人的姓名与职衔：

职衔可根据需要决定写或不写，但姓名前不要用尊称。

4、Date：

日期的写法同书信里日期写法的要求完全一样，不要用数字来表示月份。

5、Subject：

这一标题后是写事由的，即用一个或几个词汇简单概括便函的内容，以便查阅。

事由必须简洁明了，不要用完整的句子，如：

ChangesinTravelAdvanceForm

PromotionofStaff

VacationSchedule

ParticipationinTrainingProgrammes

6、Message

商务便函还可以根据实际需要在末尾增加发信人的姓名首字母、附件、副本抄送等。

例

SCHOOLOFENGLISHFORBUSINESS

MEMORANDUM

To:

Mr.Kingswick,CourseCoordinator

From:

BarnsbyCampbel

Date:

19November,1995

Subject:

LessonPlanfor28NovemberLecture

Iintendtoteachmemowritinginmynextlecture.Iplantocoverthefollowingplans:

1.InsideAddress

Thisisomittedinamemo.Asinternalcommunicationthereasonisobvious.

2.Greeting

ItismerepolitetoputMr.,Mrs.orMsbeforeandtheofficeafterthenameoftherecipientYoumaysometimesaddressthereadersasagroup.

3.Subject

Thisisaphrasetotellthereaderwhatthememoisabout.SometimesonlythephraseisgivenwithoutthewordSubjectbeforeit.

4.Body

Theseshouldbeshort,lessthan10lines,andconcentrateononlyoneparagraphoneideaeach:

Sometimesformemoswiththreeormoreparagraphs,itisadvisabletobegineachwithaheadingincapitalletterstotellwhattheparagraphisabout.Anotherpracticeisnumberingtheparagraphsforeasyreferencelateron.

5.Carboncopy

Thisiswrittenasc.c.forshort.Asinaletter,itliststhepersonswhoarealsoreceivingthememo.

6.Signature

Onlytheinitialisneeded,Theofficeandnameinprintofthewriterareomitted.Inmorecasualmemosthereisnosignatureatall.

Anythoughtonmynotes?

Anythingtoadd?

Letmeknowatteabreak.

c.c.Mr.P.L.Ducke,TrainingOfficer

（二）商务便条

商务便条一般有四个组成部分：

日期、称呼、正文、签名。

一些公司有印好的便条笺。

如:

Message

To:

Date:

Message

TelephoneMessage

For:

From:

Tel.:

Message:

Actionrequired:

Pleasecallback

Callerwillcallbacklater

Noactionrequired

Messagetakenby:

DateTime

例：

让秘书通知推迟约会

9a.m.

MissWang,

I'vegotanurgentmeetingtoday.Pleasecontacttheapplicantstopostponetheinterviewstillfurthernotice.

DS

分类：

1告知信息inform

2布置安排arrange

3征求意见request

4询问信息enquire

5求助申请apply

6推荐建议suggest

1告知信息类

例题：

●YouareamanageratanauditorscalledGolding&Co.YourcompanyhasjustmergedwithacompetitortobecomeMasonGolding.Youhavebeenaskedtoinformstaffofthechangeofname.

●Writeamemoof40-50words:

*informingstaffofthenewname

*tellingthemwhentostartusingthenewname

*askingstafftouseonlythenewnameafterthattime.

收购与兼并mergerandaquisition

范文：

AsaresultofourmergerwithMason&Co.,thenameofourcompanywillbechangedMasonGolding.Pleasestarttousethenewnameon1March2006.Youareremindedthatonlythenewnamecanbeusedfromthenon.

remind/advise

总结：

告知用词

tellnotifymentionexpressinformexplainnotereportadvise

Iamwritingtotell/informyouthat…..

Iamwritingtoexplain….（tellyourbosswhyyoucannotattend）

Iamwritingtoexpress（myregret）

例题

Youarethetrainingmanagerofacompanywhichhaswonalargeexportorder.Youhavebeenaskedtoorganiseforeignlanguagetrainingforsomeofyourstaff.

Writeamemotostaff:

explainingwhythecoursesarenecessary

sayingwhichmembersofstaffshouldattend

announcingwhenthecourseswillstart

Write40-50wordsonaseparatesheet.

[范文]

To:

Allstaff

From:

theTrainingManager

Date:

1March2005

Subject:

AForeignLanguageTrainingCourse

Iwasaskedtoorganiseaforeignlanguagetrainingcoursebecauseofthelargeexportorderwereceivedrecently.Itwillstarton15Marchandwilllast2weeks.Thosewhowilldealwithordersshouldattendthiscourse.

2布置安排类

●YouareHeadofResearchforaninternationalcarmanufacturer.YouhavetomakeanurgenttriptomorrowtovisitPierreBlanco,acolleaguewhoworksforasubsidiary.

●Writeamemoof40-50wordstoyoursecretary:

●tellingherwhoyouaregoingtoseeandwhen

●askinghertobookflightticketsandaccommodation

●tellingherwhatworkyouwouldlikehertodoinyourabsence.

●WriteonyourAnswerSheet.

subsidiary,parentcompany,holdingcompany,affiliate,branch,headquarters,representativeoffice

范文：

IneedtohaveanurgentmeetingwithPierreBlancoofourParisofficetomorrow.PleasebookareturntickettoParisandahotelroomformeassoonaspossible.Duringmyabsence,pleasekeepmeinformedoftheprogressoftheproject.Ifthereisanythingurgent,givemeaphonecall.

注意口气：

比较openthedoor；

pleaseopenthedoor;

couldyoupleaseopenthedoor？

Iwouldbegratefulifyoucouldopenthedoorforme.

Iwouldappreciateitifyoucouldopenthedoor.

[例文]

Youarethemanagerofasmallexportcompany.PeterWatson,animportantclient,isvisitingyourcompanyforthreedaysfrom22October.

Writeanoteof40-50wordstoyoursecretary:

Askinghertobookahotelroom

Sayingwherethehotelshouldbe

Givingherthedates

[范文]

比较下面三篇作文，注意内容点和语气的区别。

作文1：

DearMsJones,

IamwritingtoinformyouthatMrPeterWatsonwillbevisitingourcompany.Wouldyoupleasebesokindlyastoreserveasuitableroomforhim?

Yourssincerely

作文2：

HiMary,

Look.I’mreallysorrytohavetotroubleyoubutPeterWatson–areallyimportantclient–isvisitingthecompanyforthreedaysinOctober,startingon22nd,todiscussacontractwithus.PleasewillyoubookforMrWatsonareallynicehotelroomassoonaspossible?

Thanksverymuch.

Seeyousoon!

作文3Mary,

MrPeterWatsonisvisitingusinOctober.Couldyoupleasehireahotelroomforhim?

Heisarrivingon22ndOctoberandwillstayforthreenights.Ifpossible,thehotelshouldbeoneneartheoffice.Thankyou.

3询问信息类

[例5]

Youarethefactorymanagerofacarcompany.Youarewaitingforurgentlyneededcomponentsfromyourpurchasingdepartment.

WriteanotetoMrGrayson,theAssistantPurchasingManager:

enquiringaboutthereasonforthedelay;

statingwhenthecomponentsareneeded;

suggestingameetingtodiscussfuturedeliveries.

Write40-50wordsonyourAnswerSheet.

[范文]

Iamwritingtoenquireaboutthereasonofthelatedeliveryoftheorderedcomponents.WeneedthecomponentsbynextMonday.Inordertosmoothourcooperation,Isuggestthatwehaveameetingtodiscussfuturedeliveries.

4征求意见类

[例文]

YouareaProjectTeamLeader.Youhavehadtopostponeyournextprojectmeetingbecausesomeofthemembersofyourteamwillbeabroad.

Writeamemoof40-50wordstoyourprojectteam:

informingthemofthepostponingandgivingthereason

statinganewdateandtimeforthemeeting

requestingsuggestionsfortheagenda.

WriteonyourAnswerSheet.

词汇：

postpone;delay

agenda,schedule,timetable

[范文]

Iamwritingtoinformyouthatthenextprojectmeetingwillbepostponed.Becauseseveralteammemberswillbeabroadforanotherproject,wewillholdournextmeetingon1August,startingfrom9am.Pleaseletmeknowifyouhaveanysuggestionsastotheagendaofthemeeting.

最后一句话可以替换为：

Doyouhaveanysuggestionsregardingtheschedule?

Iwelcomeyoursuggestionsconcerningthetimetable.

5求助申请类

[例题]

Youhavelostyourcalculator,andyouwanttoorderanewone.Youneedtomakeawrittenrequesttoyoursupervisor,AnnRay.

Writeamemotoher

sayingthatyouneedareplacement

explainingwhathappenedtotheoldone

askinghertoapprovetherequest

Writeabout40-50words.

[范文]

Iamwritingtoapplyforareplacementcalculator.Ifoundtheoldonemissingaftertheclientmeetingyesterday.Asacalculatorisessentialtomydailywork,couldyoukindlyapprovethisrequest?

[例题]

Youwouldliketogotoaseminaronpresentationskills.

Writeanemailtoyourlinemanager:

requestingtimeoffworktogototheseminar

sayingwhentheseminaris

explainingwhyyouwanttogo

Write40-50wordsonaseparatesheet.

词汇：

lineandstaffmanagement,linemanager,staffmanager

句型：

MayIhaveyourpermissiontodosth?

[范文]

To:

NickJohnson

Subject:

PresentationSkillsSeminar

Iwouldliketoattendaseminaron3April.

Itisaboutpresentationskills.SinceIhavetomakemanypresentationstocustomers,thisseminarwillbeveryuseful.

Couldyoutellmeifit’spossibletotaketimeoffworktoattendthisseminar?

Thanks

Angela

6推荐建议类

[例题]

Yourcompany’sSalesDepartmenthasaskedyoutogiveatalknextFridayonyourmostrecentproject.

WriteanemailtoMrsJayintheSalesDepartment:

agreeingtogivethetalkandsuggestingatime

sayingwhatequipmentyouwillneed

requestinginformationabouttheparticipants.

Write40-50wordsonaseparatesheet.

句型：

Ithink.....

Whynot......

Shallwe......

Isuggest.......

总结用法：

总结suggest用法

suggest

suggestdoingsth

suggestegsuggestaholidy

suggestthatsbdosth

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