项目建议书英文.docx

项目建议书英文.docx

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项目建议书英文

November[],1995

[Mr.RubinJ.McDougal

DirectorofFinancialPlanning

&BusinessDevelopment

WhirlpoolAsia

460AlexandraRoad

#18-00PSABuilding

Singapore0511]

Dear[Mr.McDougal],

ItwasapleasuremeetingwithyoutodiscussyourplanstoimprovethefinancialreportingsystemofShenzhenWhirlpoolRayboAir-conditionerIndustrialCompanyLimited（"Raybo"）,ajointventuretobeestablishedinShenzhen,thePeople'sRepublicofChina（"thePRC"）betweenWhirlpoolOverseasHoldingCorporation（"WOHC"）andShenzhenPetrochemicalHoldingsCompanyLimited（"SPHCL"）.

WebelievethatweareuniquelyqualifiedtoserveyouonthisimportantprojectbecauseofoursubstantialknowledgeofChineseaccountingpracticesandregulations,ourunderstandingoftheChinesementalityandmanagementphilosophy,andaboveall,ourlong-termcommitmenttothePRC.AppendixIgivesabriefaccountofrelevantexperienceinthePRC.

WearepleasedtosetforthintheaccompanyingproposalourproposedconsultingservicestoassistyouinimprovingRaybo'sfinancialreportingsystemsoastoachievetheWhirlpoolgroup'sstandard.

Wesetoutbelowtheinformationregardingourworktobeperformed,thedeliverables,thetimingofourwork,andourfeearrangements.

ThestandardtermsandconditionsinAppendixIIareincorporatedbyreferenceandaccordingly,wouldbemadeapartofthearrangementifthisproposalwasaccepted.

Wearepleasedtohavetheopportunitytobeofservicetoyouonthisimportantproject.Ifyoufindtheproposalinorder,wewouldbegratefulifyoucouldconfirmtheproposedarrangementsbysigningtheattachedcopyofthisletterandbyreturningittousforourfiles.Ifyouhaveanyquestionsregardingthesearrangements,pleasecontactPeterMak（（86755）228-0043）orBurChan（（86755）218-0401）.

Verytrulyyours,

Agreedandacceptedby:

ForandonbehalfofDate

WhirlpoolAsia

WhirlpoolAsia

ProposalfortheImprovementoftheFinancialReportingSystem

of

ShenzhenWhirlpoolRayboAir-conditionerIndustrialCompanyLimited

November1995

TableofContents

SectionPage

1.Background1

2.ProjectScopeandApproach-AnOverview2

3.PhaseI-DiagnosticReview3

4.PhaseII-SystemDevelopment5

5.PhaseII-SystemImplementation7

6.ProjectOrganization9

7.TimeandFeeEstimates10

Appendices

I.RelevantExperienceinthePRC

II.StandardTermsofConditions

1.Background

WeunderstandthatWhirlpoolOverseasHoldingCorporation（"WOHC"）isplanningtoestablishajointventure,ShenzhenWhirlpoolRayboAir-conditionerIndustrialCompanyLimited（"Raybo"）,withShenzhenPetrochemicalHoldingsCompanyLimited（"SPHCL"）locatedinShenzhen,thePeople'sRepublicofChina（"thePRC"）.ThecapitalofRayboamountsto[]and75%and25%ofwhichwillbecontributedbyWOHCandSPHCLrespectively.

Raybowillbeengagedintheproduction[andtrading]ofair-conditionersafteritsformationprobablyin[December1995]andwillhasabout[]employees.Thefactorysite,equipmentandstaffpersonnelwillmainlybetransferredfromtheexistingfactoryownedbySPHCL（"theFactory"）.

ThefinancialreportingsystempresentlyinusebytheFactoryisnotconsistentwiththeWOHC'srequirement.WithaviewtoimplementinganuniqueandeffectivemanagementandfinancialcontrolsoverRaybointhefuture,WOHCisexploringwaystoimproveandupgradethefinancialreportingsystemofRaybotoreachitsrequirements.

Inthisconnection,weunderstandthatyouneedassistancefromaconsultanttoassistinthedevelopmentandimplementationoffinancialreportingsystemforRaybo.

2.ProjectScopeAndApproach-AnOverview

Basedonourpreliminaryunderstandingofyourneedsasmentionedabove,weproposetoprovidethefollowingsupporttoyouinthreecriticalstagesasfollows:

-

WebelievethattheoverallobjectiveofourworkistohelpRaybodevelopandimplementfinancialreportingsystemwhichcould:

∙providefinancialreportstomeetlocalreportingpurposeaswellasWOHC'sconsolidationpurpose（i.e.financialstatementspreparedonthebasisofWhirlpool'sfinancialreportingrequirementsimposedonRaybo）.

∙providemanagementreportstolocalandWOHC'smanagementtohelpthemcontrolandevaluateperformanceandefficiency;and

∙encompassappropriateinternalcontrolstoensureproperuseoffundsandsafeguardassets.

Section3to5belowwilldescribethedetailsworktobeperformedandthedeliverablesthereon.

3.PhaseI-DiagnosticReview

Objectives

∙UnderstandWOHC'srequirementstobeimposedonRaybo'sfinancialreportingsystem.

∙ReviewandanalyzethecurrentfinancialreportingsystemoftheFactory.

∙IdentifyinconsistentbetweenthepresentandrequiredfinancialreportingsystemoftheFactory.Provideasummaryofdeficienciesnotedandalistofrecommendationstobeimplemented.

ScopeofWork

∙DiscusswithWOHCandtheFactory'smanagementtounderstandtheirfinancialreportingneedsonRayboafteritsformation.

∙DiscusswithWOHCandtheFactory'smanagementtounderstandtheproposedorganizationalstructure,keyresponsibilitiesofeachdepartment,andthefunctionsandauthorityofkeypersonnel.

∙DiscusswiththeFactory'smanagementandobtainanunderstandingoftheexistingaccountingandinternalcontrolproceduresandidentifyareaswhichhavetobestrengthenedorstreamlined.Majorfocuswillbeonthefollowingareas:

Ømaintenanceofgeneralledger;

Øsalesorderprocessingandcreditcontrol;

Øpurchaseorderprocessing;

Øinventorymanagement;and

Øfixedassetandcapitalexpendituremanagement.

Deliverables

∙Basedonthediscussionmentionedabove,wewillprovideareportwhichcontains:

ØasummaryofdeficienciesnotedbetweenWOHC'srequirementsandthecurrentlyfinancialreportingsystemoftheFactory;and

Øalistofrecommendationstobeimplemented.

4.PhaseII-SystemDevelopment

Objectives

∙DevelopasetoffinancialreportingpackagewhichsatisfiesbothlocalandWOHC'sfinancialreportingrequirements.ThisreportingpackageisabletoprovidemanagementandfinancialinformationandhencehelpcontrolandevaluateperformanceandefficiencyofRaybo.

∙Developasetofaccountingmanualandasetofaccountingcontrolsmanual,whichstandardizetheaccountingproceduresandprovidebettercontrolsonthekeycontrolprocedures.

ScopeofWork

∙Designamonthlyreportingpackage（bothinEnglishandChinese）whichwillcomprise:

ØfinancialstatementspreparedonthebasisofPRCaccountingstandards;

ØscheduleofadjustmentsbasedonWOHC'srequirements;

ØfinancialstatementspreparedonthebasisofWOHC'srequirements;and

ØothermanagementandfinancialreportsasrequiredbyWOHCandtheFactory'smanagement.

∙Developaccountingmanuals（inChinese）coveringkeycontrolproceduresin:

Øpreparationofthemonthlyreportingpackage;and

Ømaintenanceofthegeneralledger.

∙

Developaccountingcontrolmanuals（inChinese）coveringkeycontrolproceduresin:

Øsalesorderprocessingandcreditcontrol;

Øpurchaseorderprocessing;

Øinventorymanagement;and

Øfixedassetandcapitalexpendituremanagement.

Deliverables

∙AttheendofPhaseII,wewillprovide:

ØasetoffinancialreportingpackagewhichsatisfiesbothlocalandWOHC'sfinancialreportingrequirements;

Øasetofaccountingmanual;and

Øasetofaccountingcontrolsmanual.

5.PhaseIII-SystemImplementation

Objectives

∙FacilitatetheimplementationofRaybo'snewfinancialreportingsystembyprovidingtrainingstotherelevantpersonnel,follow-upvisitstoRayboandcorrectivesactionsontheproblemsencounteredduringimplementation.

ScopeofWork

∙Developanactionplanandtimetableforimplementation.

∙Obtainconfirmationfromlocalmanagementontheframeworkandtimingofimplementation.

∙DebriefRaybo’saccountingstaffonWOHC'sfinancialreportingrequirementspractices,adjustmentproceduresthereontomeetsuchrequirements,andnewaccountingproceduresasdescribedintheaccountingmanuals.

∙ConducttrainingforRaybo’skeyaccountingandmanagementpersonnelonthenewcontrolprocedures.

∙AssistRaybo’spersonneltokick-offimplementationaccordingtothetimetable.

∙Performtwofollow-upvisitsandrecommendappropriatecorrectiveactionstoaddressmajorproblemsandissuesthatcometoourattention.Finetunethenewproceduresbasedonactualexperienceandfeedbackduringimplementation.

∙

Documentmajorproblemsandissuesencounteredduringimplementationandtherelevantcorrectiveactionstaken.

Deliverables

∙KeydeliverablesofPhaseIIIwillinclude:

Øadetailedtimetableandactionplanforimplementation;

Øa1-daytrainingforRaybo’skeyaccountingandmanagementpersonnelandtherelatedtrainingmaterials;

Øassistanceontheproblemsencounteredduringimplementation;and

Øtwofollow-upvisitsandrecommendationontheappropriatecorrectiveactionstoaddressmajorproblemsandissuesthatcometoourattention.

6.ProjectOrganization

WebelievethatArthurAndersenisuniquelyqualifiedtoassistWOHCandRaybointhisproject.WehaveextensiveexperienceinperformingsimilarprojectsforanumberofjointventuresinthePRC（seeAppendixIIfordetails）.

OurengagementteamwillbeheadedbyMr.PeterMak,ourManagingPartnerofourShenzhenoffice,andhewillhavetheoverallresponsibilityonthisproject.Mr.BurChan,ourBusinessConsultingManagerinShenzhenoffice,willberesponsibleforthedailyprojectactivities.TheywillbeassistedbyourconsultantsfromHongKongandShenzhenofficesasandwhenweconsidernecessary.

Thesuccessfulimpleme