TTCCA27.docx
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TTCCA27
WorkInstruction
InformationSystem
Purpose
Therearemanystandardreportswithincontrolling.Thisdocumentwillexplainthemostfrequentlyusedfunctionsthataregenerallyapplicabletomostreports.Inthisdocument,youwilllearnhow:
∙ToexecuteastandardSAPreport
∙Touse“Selectionoptions”function
∙Touse“Furtherselectioncriteria”function
∙Todisplaylineitemswithinareport
Important
Thisstepiscriticalasitdisplaysinformationontheplanandactualcostsatcostcenterlevelorcostcentergrouplevelandbythevariouscostelementsposted.
Role
Thefollowingrolestypesareauthorisedtocarryoutthetransaction:
Manager
Supervisor
Clerk
Prerequisites
Setthecontrollingareato“0100”
MenuPath
Youcanaccessthevariousstandardreportsviafollowingmenupaths.Welistdownthemenupathsofmostfrequentlyusedreports:
ReportsviatheCostElementAccountingBranch
♦AccountingControllingCostElementAccountingInformationSystemReportsforCostandRevenueElementAccountingReconciliationCO/FIReconciliationinCoCdcurrency
ReportsunderthisnodecomparethetotalpostingsinFIandCOandhighlightanydifferencesbetweenthetwomodules
♦AccountingControllingCostElementAccountingInformationSystemReportsforCostandRevenueElementAccountingDocumentDisplay
（Youcandisplayallreportsinthisnode）
ReportsunderthisnodedisplaypostingsbyCOdocumentnumber
♦AccountingControllingCostElementAccountingInformationSystemReportsforCostandRevenueElementAccountingMasterDataIndexesCostElements:
MasterDataReportorCostCenters:
MasterDataReport
Thesereportslistdownallthefieldsofmasterrecordscreatedinthecontrollingarea
ReportsviatheCostCenterAccountingBranch
♦AccountingControllingCostCenterAccountingInformationSystemReportsforCostandRevenueElementAccountingPlan/ActualComparisons
（Youcandisplayallreportsunderthisnode）
ThesereportsshowallPLANandACTUALpostings,andanyvariancesbetweentheplanandactualbycostelements,bycostcenterorcostcentergroupforafiscalyear.
♦AccountingControllingCostCenterAccountingInformationSystemReportsforCostandRevenueElementAccountingActual/ActualComparisons
（Youcandisplayallreportsunderthisnode）
ThesereportsshowallACTUALpostingsbycostelements,bycostcenterorcostcentergroupbyquartersand/orwithcomparisontopreviousfiscalyears.
♦AccountingControllingCostCenterAccountingInformationSystemReportsforCostandRevenueElementAccountingPlanningReports
（Youcandisplayallreportsunderthisnode）
ThesereportsshowallPLANpostingsbycostelements,bycostcenterorcostcentergroup.
♦TransactionCodeAccountingControllingCostCenterAccountingInformationSystemReportsforCostandRevenueElementAccountingPrices
Thesereportsshowmanualoractualpricespostedtocostcentersbyactivitytype,periodandfiscalyear
♦TransactionCodeAccountingControllingCostCenterAccountingInformationSystemReportsforCostandRevenueElementAccountingLineitems
Thesereportsshowactualandplanlineitemsbycostcenter,periodandfiscalyear.
♦TransactionCodeAccountingControllingCostCenterAccountingInformationSystemReportsforCostandRevenueElementAccountingMasterDataIndexes
（Youcandisplayallreportsunderthisnode）
Thesereportsshowalistingofmasterrecordscreatedinthecontrollingarea.Themasterdatafieldsarealsocapturedinthesereports
♦TransactionCodeAccountingControllingCostCenterAccountingInformationSystemReportsforCostandRevenueElementAccountingMorereports
（Youcandisplayallreportsunderthisnode）
Theseareadditionalreportsthatyoucandisplay.Theseincludereportsbycompanycodecurrency,controllingareacurrency.
WorkSteps:
HowtoexecuteastandardSAPreport
Howtouse“FurtherSelectionCriteria”and“Selectionoptions”
ThissectionexplainshowtoexecuteastandardSAPreportandhowtorestricttheinformationdisplayedinthereportvia“FurtherSelectionCriteria”and“Selectionoptions”functions.
Gotoanyofthemenupathslistedinthepreviouspages,thereportusedforthisillustrationcanbeaccessedvia:
♦AccountingControllingCostElementAccountingInformationSystemReportsforCostandRevenueElementAccountingDocumentDisplayCODocuments:
ActualCosts
1.UpdatethefollowingRequired,Optional,andConditionalfields,asneeded:
Field
R/O/C
Description/Action
Documentnumber
R
Enterthedocumentnumberyouwanttodisplayororhitthedownarrowkeytofindvaluesbyuser,documentdate,postingdate,period,fiscalyearandcompanycode.
Displayvariant
R
Enterthedisplayvariantorhitthedownarrowkeytoselecttheoptions.
Displayvariantcontrolswhatandhowthedataaredisplayedinthestandardreport
Recommendedtouse“1SAP”
Selectionoptions
O
Selectifyouwanttodisplayinformationthatis:
∙Singlevalue（ieequalto）
∙Greaterthanorequalto
∙Lessthanorequalto
∙Greaterthan
∙Lessthan
∙NotEqualto
Valuesenteredatthereportselectionscreen
Furtherselectioncriteria
O
Selectifyouwanttorestricttheinformationdisplayedfurtherbyasetofstandardcriteria
R
EnterExecuteorF8
2.If“SelectionOptions”isselectedbeforethereportisexecuted,
∙Youcanchoose“Select”or“Excludefromselection”.“Select”meansthatanyvaluesenteredinthereportselectionscreenthatmeetthecriteria,forinstance“greaterthanorequalto”isselectedtobereportedinthestandardreport.“Excludefromselection”meansthatanyvaluesenteredinthereportselectionscreenthatmeetthecriteria,forinstance“greaterthanorequalto”isexcludedfrombeingreportedinthestandardreport.
∙Enterthevaluesinthereportselectionscreen
3.If“Furtherselectioncriteria”isselectedbeforethereportisexecuted,
∙Youcanselectthecriteriafrom“Documents/Objects”,“Organisationalunits”,“Values/Quantities”and“Technicalfields”byclickingonthelefthandbox.
∙Youcanseethatthevariouscriteria,double-clicktoselectthecriteria.Youcanselectmorethanonecriterion.
∙Enterthevaluesofthecriteria,forinstanceyoucanenterfiscalyear“2000”todisplayvaluespostedinYear2000.Toselectmorecriteria,justclickonthecriteriaandthenenterthevaluesforthecriteria.Onceyouhaveselectedallcriteria,HittheSaveicon.
ThenHitExecuteorF8toexecutethereport
Fromthereport,youcandothefollowing:
-
∙SelectDocumenttodisplaythedetailsoftheoriginaldocument
∙PlacecursoronthemasterrecordthatappearinthelineitemandselectMasterrecordtodisplaytheoriginalmasterrecord
∙ClickonDetailsicontodisplaydetailsoftheoriginaldebitandcreditentries
Toexitfromthereport,selectgreenarrowkeyorF3andselectYes
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