MicrosoftOpenGovernmentPlanTemplate.docx

MicrosoftOpenGovernmentPlanTemplate.docx

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MicrosoftOpenGovernmentPlanTemplate

OpenGovernmentPlan

[Agency]

Preparedfor

[Agency]

DraftVersionNumber1

November7,2018

Preparedby

[Documentauthororauthoringdepartment]

Contributors

[AgencyOpenGovCoordinator]

MicrosoftFederalTeam

INSTRUCTIONSFORUSINGTHISDOCUMENT

ThisdocumentcontainsMicrosoftrecommendationsandtypicalpoliciesforOpenGovernmentDirectivegovernance.Inthisdocument,youwillfindboilerplatetextbasedonbestpracticesthatyoucanuseasisorreviseasneeded.Lookforfieldsandoptionalpolicyinformationenclosedinsquarebrackets[],whichyoucanreplacewithyourorganizationalinformation.Instructionsforusingsectionsofthisdocumentarealsoenclosedinsquarebrackets.ExcerptsfromtheOpenGovernmentDirectiveappearingrayboxes,foryourconvenience,inrelevantsections.FormoreinformationaboutOpenGovernment,goto.

RevisionandSign-OffSheet

ChangeRecord

Date

Author

Version

ChangeReference

Initialdraftforreview/discussion

ScheduledUpdates

Date

Author

Version

ChangeReference

2/10/2010

IncorporateOMBrecommendations

12/5/2012

Firstbiennialupdateofplan

Reviewers

Name

VersionApproved

Position

Date

Sign-Off

[CIOorotherexecutive]

Date

Sign-Off

[OpenGovernmentPlanExecutiveorothersponsor]

Date

Contents

1ExecutiveSummary1

2Introduction2

2.1Objective2

2.2History2

2.3Audience3

2.4Scope3

2.5Responsibilities3

2.6RisksandConcerns3

2.7ImportantDatesandMilestones4

3CoordinatingAgencies5

3.1OMBCoordination5

3.1.1FrameworkforDataDissemination5

3.1.2FederalSpendingTransparencyStrategy5

3.1.3EstablishmentofFederalTransparencyWorkingGroup6

3.1.4FrameworkforPrizes,Challenges,andIncentives6

3.2OIRACoordination6

3.2.1OMB/OIRAPolicyReviewforOpennessImpediments6

4Agency-SpecificActivitiesandMilestones7

4.1StaffingAssignments7

4.1.1EstablishOpenGovernmentLeadershipTeam7

4.1.2EstablishOpenGovernmentPlanTeam7

4.1.3EstablishOpenGovernmentWebPageTeam8

4.1.4EstablishInformationDisseminationImprovementWorkingGroup8

4.1.5EstablishHigh-ValueInformationIdentificationandEvaluationWorkingGroup9

4.2PublishGovernmentInformationOnline9

4.2.1PublishinanOpenFormatStandard9

4.2.2ProactiveUseofModernTechnology11

4.2.3PublishThreeHigh-ValueDataSets11

4.2.4OpenGovernmentWebPage11

4.3ImproveQualityofGovernmentInformation11

4.3.1DesignationofaDataOfficial11

4.3.2InitiatePlanforInternalControlsinAssociationwithOBM11

4.3.3InitiatePlanforQuarterlyDataInformationQualityImprovement11

4.4SupportCultureofOpenness11

4.4.1PublishOpenGovernmentPlanonOpenGovernmentWebPage11

4.4.2CreateOpenGovernmentPlan11

4.4.3FirstBiennialUpdateforOpenGovernmentPlan11

4.5RiskstoAgency-SpecificActivitiesandMilestones11

5Transparency,Participation,andCollaboration11

5.1Transparency11

5.1.1ReviewofCurrentDisseminationObligations11

5.1.2InformationDisseminationImprovementWorkingGroupRecommendation11

5.1.3DetermineTimelineforPublicationofUnderlyingData11

5.1.4InitiatePlanforImplementationofPublicationofUnderlyingData11

5.1.5VerifyLinktoRecordsManagementRequirementsonOpenGovWebSite11

5.1.6VerifyLinktoRecordsManagementStaff,Structure,andProcessforFOIA11

5.1.7EvaluateFOIABacklogandInitiatePlanToReduceBacklog11

5.1.8VerifyLinktoDeclassificationProgramonOpenGovWebSite11

5.2Participation11

5.2.1EvaluatePublicParticipationChannels11

5.2.2VerifyLinkstoWebSiteorChannelsforPublicParticipation11

5.2.3DevelopPlanforImprovementandNewFeedbackMechanisms11

5.3Collaboration11

5.3.1EvaluateAllCollaborationChannels11

5.3.2VerifyLinkstoExistingCollaborationWebSites11

5.3.3ProposeFrameworkofPrizes,Challenges,andIncentivestoIncreaseCollaboration11

5.4FlagshipInitiative11

5.4.1IdentifyOneNewInitiativetoIncreaseTransparency,Participation,orCollaboration11

5.4.2DevelopPlanandIdentifyPartners,ImprovementMetrics,andSustainment11

5.5PublicandAgencyInvolvement11

5.5.1DevelopanApproachtoCollectPublicandEmployeeFeedbackfortheDevelopmentoftheOpenGovernmentPlan11

5.6RiskstoPlanforTransparency,Participation,andCollaboration11

AppendixAStaffingAssignments11

A-1LeadershipTeam11

A-2PlanTeam11

A-3WebPageTeam11

A-4InformationDisseminationImprovementWorkingGroup11

A-5High-ValueInformationIdentificationandEvaluationWorkingGroup11

A-xXTeam11

AppendixBReportonProactiveUseofModernTechnology11

AppendixCFlagshipInitiative11

AppendixDOnlinePublishingPolicy11

1ExecutiveSummary

TheOpenGovernmentPlanhastwoobjectives.First,theplanismeanttocommunicatethegoals,timelines,andobjectivesthat[Agency]willusetocomplywithandsupporttheOpenGovernmentDirective*（OGD）andmakeitsplansavailabletothegeneralpublic.Secondly,theplanisdesignedtohelpguideemployeesand[Agency]toimplementandusetechnologiestopublishgovernmentinformationonlineinaccordancewiththeOGD.Thisdocumentoutlinestheplanning,resources,deployment,securitypolicy,administration,maintenance,bestpractices,andsupportneededfor[Agency]tocomplywithandsupporttheOGDandtopublishgovernmentinformationonline.Itidentifieslinesofownershipforbothorganizationalandtechnicalteams,definingwhoisresponsibleforvariousareasofthesystem.Moreover,thisdocumentdefinesrulesandguidelinesinstitutedtoprovide[Agency]staffenoughflexibilityandcontroltopublishinformationonline,respondtopublicfeedback,andcomplywiththeFreedomofInformationAct（FOIA）andotherregulatoryrequirements.Italsoestablishesrulesfortheappropriateusageof[Agency]publishingtechnologiestoachievethefollowing:

Establish[Agency]standardsandtoolsforopenformatpublishingonline.

EstablishaWebpageatafederal-widestandardizedlocationtocommunicatehowthisagencyplanstoenableopenness.

Establishproceduresforincreasingandensuringtheaccuracyofdata.

Specifyactivitiestoincreaseparticipation,accountability,andcollaborationthoughidentificationofaflagshipinitiative.

∙Establishprudentandacceptablepracticesregardingtheuseofonlinepublishing.

∙Ensurecompliancewithapplicablerules,guidelines,andinstructions.

∙Safeguard[Agency]confidentialandsensitivedatabyensuringthattherulesandpoliciesareunderstoodandfollowed.

∙Delineategoalsandobjectivesassociatedwiththeuseofcollaborativetechnologiessothat[Agency]efficacyandconstituentsatisfactionareincreased.

∙Createproceduresandstandardsthatenableusersanddivisionstofulfilltheirorganizationalneedsinatimelymanner.

*Formoreinformation,seeMemorandumfortheHeadsofExecutiveDepartmentsandAgenciesorsearchUSA.govforopengovernment.

2Introduction

2.1Objective

TheprimaryobjectiveofthisdocumentistoestablishagoverningdocumentforthepublicationofgovernmentinformationonlineandtoestablishacultureofopengovernmentinaccordancewiththeOpenGovernmentDirective.Tothatend,thisdocumentcoversthefollowingareas:

a）PlanforOpenGovernmentWebPage

b）PlanforCollaborationwiththePublic

c）PlantoPublishHigh-ValueDataSets

d）PlantoPreserveandMaintainElectronicInformation

e）PlantoImproveQualityofGovernmentInformation

f）PlantoComplywithFreedomofInformationAct

Foreachoftheseareas,otherobjectivesareasfollows:

a）Demonstratehowallrequirementsaretobeaddressed.

b）Identifyandassignresources,includingpersonnelandexecutivestakeholders,andalsoincludingtheinfrastructureandinformationtechnology（IT）resourcesneededtoprovideoperationalsupportforonlinepublishing.

c）Analyzegapsinresourcesneededtomeettherequirements.

d）Assesspotentialriskstotheplan’ssuccess.

e）Establishinitialpoliciesandproceduresthatgovernstandardsforonlineinformationandtheinstitutionalizationofanopencultureat[Agency].

2.2History

Aspartofthe“OpenGovernmentDirective”PresidentialMemorandumissuedDecember 8, 2009,andthe“TransparencyandOpenGovernment”PresidentialMemorandumissuedJanuary21, 2009,allagenciesarecalledtotakespecificactionstoimplementtheprinciplesoftransparency,participation,andcollaboration.Thisdocumentoutlinesthe[Agency]planofaction.Createdbythe[Sponsoringoffice]at[Agency],thisdocumentoffersguidancetoemployeesanddivisionsaboutrelevantgovernancestandardsforpublishinggovernmentinformationonlineusingmoderntechnologies,includingGov2.0andSocialNetworking.

2.3Audience

Thisdocument[will|should]bereadbyallemployeesanddirectorateswhopublishgovernmentinformationincompliancewiththeFreedomofInformationAct（FOIA）andinthespiritofthegoalsofopengovernment.

2.4Scope

Thisdocumentdescribestheactionsof[Agency]topublishgovernmentinformationonlineandtocultivateandmaintainthecultureofopengovernment.ItincludesaplanofactionforaddressingrequirementsoftheOpenGovernmentDirectiveandlistsnecessaryresources,processes,policies,andbestpractices.

2.5Responsibilities

ItwillbetheresponsibilityoftheProgramAreasandsupportingofficestocollectivelyseekoutopportunitiestoenhanceorganizationalprocessesandoperations.Thefollowingpointsmaybeconsidered:

∙HowwellWebinitiativesandonlinepu