写作指导BEC写作.docx

写作指导BEC写作.docx

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写作指导BEC写作

BEC写作

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BEC写作指南

务便函与便条写作

（一）商务便函

例一

SCHOOLOFENGNISHFORBUSINESS

MEMORANDUM

To:

Mr.Kingswick,CourseCoordinate

From:

BarnsbyCampbel

Date:

19November1995

Subject:

LessonPlanfor28NovemberLecture

Iintendtoteachmemowritinginmynextlecture.Iplantocoverthefollowingparts:

1.InsideAddress

Thisisomittedinamemo.Asinternalcommunicationthereasonisobvious.

2.Greeting

ItismorepolitetoputMr.,Mrs.,orMsbeforeandtheofficeafterthenameoftherecipient.Youmaysometimesaddressthereadersasagroup.

3.Subject

Thisisaphrasetotellreaderwhatthememoisabout.SometimesonlyhephraseisgivenwithoutthewordSubjectbeforeit.

4.Body

Theseshouldbeshort,lessthan10lines,andconcentrateononlyoneparagraphoneideaeach.Sometimesformemoswiththreeormoreparagraphs,itisadvisabletobegineachwithaheadingincapitalletterstotellwhattheparagraphisabout.Anotherpracticeisnumbertheparagraphsforeasyreferencelateron.

5.Carboncopy

Thisiswrittenasc.c.forshort.Asinaletter,itliststhepersonswhoarealsoreceivingthememo.

6.Signature

Onlytheinitialisneed.Theofficeandnameinprintofthewriteareomitted.Inmorecasualmemosthereisnosignatureatall.

Anythoughtsonmynotes?

Anythingtoadd?

Letmeknowatteabreak.

c.c.Mr.P.L.Duke,TrainingOffice.

例二

InternalMemorandum

To:

AnneBell

From:

GrahamDavis

Date:

23March1992

Subject:

OfficeFurniture

__________________________________________________________________________

Weneedsomecomfortablechainsforvisitorstogointhemanagersoffice

Canyouarrangeit?

Weneed10chainsineitherbeigeordarkbrown.Themaximumyoucanspendis$500.

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例三

InterofficeMemo

To:

RichardBurley

Dept:

Marketresearch

Subject:

ProfitsandSouthmoorBranch

Date:

May10,1998

IhavefinishedstudyingtheSouthmoorBranchsalesfiguresforthe1stquarterandseetheyare

about$255,000underprojections.ThatisthirdstraightquarterthatSouthmoorhasfallenshort.

WillyouprepareanewanalysisoftheSouthmoormarketpotential/Iknowyoudidone___anda

goodonetoo___threeyearsagobeforeSouthmooropened.Butmaybesomefactorshavechangedandweneedtolookintothem.

BenTebbinsisworkingupareportfromthesalesandpromotionangle.HellfinishaboutJune

15.

Ifyoucouldbereadythen,wewillgettogetherandseeifwecansolvetheSouthmoorproblem.

TBac.

CC:

BenTebbins

（二）商务便条

例一电话留言

To:

Mr.Fevrier

Message:

Mr.ReterSchulzcalledfromVienna,wantedyoutocallhimtodaybefore4pmoranytime

tomorrowon014569924

Messagetakenby:

J.B.K.

例二让秘书同志推迟约会

MissLiu,

Ivegotanurgentmeetingtoday.Pleasecontacttheapplicantstopostponeetheinterviewstill

furthernotice.

DS

例三请假

To:

Mr.Slater

Message:

IamsorrytotellthatIwontbeabletogototheofficetodayduetoasuddendizziness.SoIhave

toaskforadayssickleave.

例四安排工作

To:

Mr.Richardson

Message:

PleasesendalettertoNavesLimoninC.R.

Findout:

Aretheysatisfiedwiththeorder?

Canweprovideanyaftersalesadvice?

Encouragerepeatorder

（三）商务便函分类范例

1交流意见

From:

ChiefExecutive

To:

ProductionDirector

Subject:

ProductionformachineryforMachineshopx

Asyouknowthecompanyiscontemplatingopeninganewmachineshopinthenearfuture.Ouroperationshavebeenexpandingsorapidlythatsuchadevelopmentnowappearsinevitable.

Thereareanumberofquestions,whichweneedtobethinkingaboutandIwouldbegratefultohearyouopinionontheidea.

1.AstothechoiceofnewmachineryIwouldliketoknowwhetheryouthinkweshouldbuy

orhirenewequipment.

2.ThenIwouldliketohearyourproposalsonwhichmachineryweshouldconsider

acquiring.

3.Closelyconnectedwiththepurchaseorhireofmachineryisthematterofmaintenance.We

alsoneedtobediscussed.Howmanynewstaffwillberequired,forexample?

4.AtthesametimeIwouldappreciateit,ifyoucouldprovidemewithestimatesoftheprobableworkinglifeoftheequipment,whichyoupropose.

Couldyoupleaseletmehaveyourpreliminarythoughtsonthequestionsintimeforourmeetingnextweek?

2.了解情况

MEMORANDUM

To:

Allmembersofstaff,NorthernBranch

From:

K.L.J.

Date:

5December1994

Subject:

PERSONALCOMPUTERS

TheboardurgentlyrequiresfeedbackonourexperiencewithPCsinNorthernBranch.Ineedtoknow,formyreport:

1.WhatyoupersonallyuseyourPCforandyourreasonsfordoingthis.Ifyouaredoingworkingthatwasformerlydonebyotherstaff,pleasejustifythis.

2.Whatsoftwareyouuse,Pleasenametheprograms.

3.Howmanyhoursperdayyouspendactuallyusingit.

4.HowyourPChasnotcomeuptoyourexpectations.

5.WhatunanticipatedusesyouhavefoundforyourPC,thatothersmaywanttoshare.

PleaseFaxthisinformationdirectlytomeby5p.m..onWednesday7December.Ifyouhave

anyquestions,pleasecontactmyassistant,JaneSimmonds,whowillvisityouonTuesday,6

December.Thankyouforyourhelp.

（3）.活动安排

（1）

NTERALMEMOI

To:

AllBranches

From:

SalesManager

Date:

28November,1996

Tour:

5210______NewCarrier

1.WehavefoundanewcarrierforTour5210.ThisidDTLAviationcompany.

2.Allclientswhostillwanttotakethisholidaymustreconfirmtheirbookingsassoonas

possible.

2.TheymustalsocheckinatGatwickAirportby0825onthedayofdeparture.

3.Pleasewritetoallagenciesandthemthis.

活动安排

（二）

MEMORANDUM

From:

OfficeoftheGM.Date:

Feb.1

To:

HeadsoffactoriesSubject:

TripbyGM

BelowaredetailsofthefactoriesthatthegeneralManagerwillvisit.Ineachone,theGMwould

liketospeaktoallmembersoftheProductionDept.pleaseinformeachfactoryandthemtocancelallotherappointment.

March8KualaLumpur

March9Singapore

March10Singapore

March11Jakarta

（4）建议

MEMO

To:

ProjectPlanningDept.From:

GeneralManager

Date:

Jan5Subject:

AquaWarmBV

IhavelookedthoughourrecordsoftheworkthatwedidatPerfectaLtd.Theheatingsystemwascheckedthreetimesbeforeitwasturnedon.Weareabsolutelysurethatexplosionisnotourresponsibility.

Isuggest,therefore,thatPerfectawritestoAquaWarmtoclaimcompensation.

PleasewritetoPerfecta（address:

61BathRoad,Worester,EnglandWR53AB）andexplainourposition.

（5）报告

MEMO

To:

AllDirectors

From:

LynnAdam,AdministrativeSecretary

Date:

May25,1999

Subject:

MachineDictation

Attherequestofsomeofthedivisiondirection,wehavemadeasurveyofmachinetranscriptstoseewhatcouldbedonetoimproveboththequalityoftranscriptsandthespeedwithwhichtheworkiscompleted.thesearetheirsuggestions:

1.Bothdictatorsandtranscribersshouldbefamiliarwiththedictatingandtranscribing

Equipment.Amanualisavailableforeverymachine;itexplainshowtousetheequipment.

2.Itwouldbehelpfulifalldictatorswould:

a.Marktheindicatorslipswithspecialinstructionandcorrection.Marktheslips,too,toshow

thelengthoftheletterorreport.

b.Spellanypropernamesaswellastechnicalorunfamiliarwords.

c.Controltheirvoicesothatthedictationisneithertooloudnortoosoft.Besuretoenunciateclearly.

d.Supplyasmachinformationaspossible__numberofcopies,typeofmassage,andidentityofdictator.Itwouldalsohelpifsalutationsandsubjectlines,whenused,weredictated.

e.Indicatewhenyouwouldlikethedictationcompletetheworkdictationisrush.

3.Machinetranscriberswillcompletetranscriptionbythedayfollowingthereceivingofthetapeunlessthedictationismarkedrush-----theneverywillbemadetocompletetheworkwhenitiswanted.

Pleaseletmeknowifyouhavefurthersuggestions.Ishouldalsoliketoknowifthesesuggestionsresultinbettertranscripts.

四考试题型与范例

考题一

YouaretheManagerofasmallprintingcompany.Anewemployee,MarkMcCabe,isjoiningyourcompanyon10thMay.