常见英文公文.docx
《常见英文公文.docx》由会员分享，可在线阅读，更多相关《常见英文公文.docx（25页珍藏版）》请在冰豆网上搜索。
常见英文公文
一便函或备忘录（InformalLettersorMemos）
二便笺（ShortNote）
三通知（Announcement）
四事务信函（BusinessLetters）
五留学申请信（ApplicationforAdmittance）
六奖学金申请信（ApplicationsforScholarships）
七求职信（LettersofApplyingforaJob）
九投诉信（LettersofComplaint）
十社交书信概述
一便函或备忘录（InformalLettersorMemos）
便函和备忘录通常用于公司内部传递信息，将实情、信息、观察资料等进行传阅。
便函和备忘录包括如下固定格式：
Date：
（日期，如September12,2001）
To：
（收文人，如AllFaculty）
From：
（发文人，如JimB.Hardemann）
Subject：
（事由，如FacultyMeeting）
写作特点：
1在date,to,from,subject字样后填上相应的内容。
2在上述字样下面空两行写正文。
3不用称呼和结尾礼词。
发文人的姓名首字母写在与正文末行空一行的地方。
【例一】
TO:
HenrySmith,SalesManager
FROM:
JackWong,PersonnelManager
DATE:
May4,2000
SUBJECT:
ApplicantsforSalesPost
Attachedaretheresumesandcertificatesoffourapplicantswhohaveappliedforyourdepartmentposition.
Pleaseevaluatetheseapplicantsandthenrecommendpeopleyouwanttointerviewtome.AssoonasIhavethenames,Iwillmakearrangementfortheinterviews.
J.W.
【例二】
To:
TedFeng
Date:
Oct.1st
From:
PaulAndersson
Time:
17:
42
Topic:
Delayofarrival
Paulcalledforyou,justafteryouhadleftwork.Hemissedtheflightduetothebadweather.Hewillnotarriveuntil5pmtodayonflightNo.JL608.YouarerequestedtomeethimattheairportanddrivehimtoHolidayInn.Thismeansyouneedntwaitforhimatlunchtimetomorrow.Tomakeuphewantstoinviteyoufordinner.
Nancy
二便笺（ShortNote）
便笺是一种简短信函。
它的形式比一般书信简单，多使用非正式语体。
写便笺时要写清楚以下几项：
（1）时间：
即某月某日，如Feb.11，2001
（2）人名
（3）事由
注意月份的全拼及缩略形式。
月份的缩略形式为：
Jan.,Feb.,Mar.,Apr.,MayJune,July,Aug.,Sept.,Oct.,Nov.,Dec.
【例一】
Wednesday,21stMarch
DearProf.Rainman,
I'msorryIcouldn'tmakeour11o'clockappointment.Prof.Wolf'slecturelastedalotlongerthanIexpected.IcouldmeetyouinthelibraryReadingRoom4tomorrowat10,ifthatisconvenientforyou.Ifnot,pleaseleaveanoteinmymailbox＃334,thisafternoon.
Thankyou,
Elizabeth
【例二】
2ndAugust
Ms.Zhao,
Afriendofyours,LiPing,madealongdistancecallfromXi'anthismorningwhileyouwentout.SheaskedyoutobookanairticketforShanghaiat9o'clock,August5,andmakeareservationforhotelroomtonight.IamsorrythatIcan'tpassonthemessagetoyouinyourpresence,becauseIwasorderedtodosomethingurgent.Seeyouthen.
Mary
【例三】
7:
30a.m.
DearMr.David，
IverymuchregretIwasunabletoattendschoolthismorningowingtoasevereattackofillness.Iamenclosingherewithacertificatefromthedoctorwhoisattendingme,ashefearsitwillbeseveraldaysbeforeIshallbeabletoresumemystudy.Itrustmyenforcedabsencewillnotgiveyouanyseriousinconvenience.
Sincerelyyours,
Peter
【例四】
8:
30A.M.
DearPeter:
Ihavedoneallmythingshere.Isincerelythankyouforthetroubleyouhavetakenformysake.Iamleavingforhomebytrainattwothisafternoon.Thisistosaygoodbyetoyou.Pleasekindlyremembermetoyourwife.
Yoursever,
Jack
【例五】
May2,2001
DearLucy,
Canyouthinkofasinglegoodreasonwhyyoushouldn'tspendnextweekendwithus?
I'vejustbeenoutlookingatthegarden,andit'sbeautiful,you'lllikeit.
Also,I'mgoingtohaveayoungmanhere,afriendofAlva's.HisnameisPeterGroesbeck.Otherinformationyoucanfindoutforyourself.Bringyourbathingsuit,wewillmeetyourusualSaturdaymorningtrain.
Affectionately,
AlanLiu
【例六】
July20,2001
Jack,
HerearethetwoticketsImentionedyesterdayfortheBeijingOpera“FarewellToMyConcubine”.Youmaybringanybodyalongwithyou.Ihopeyou'llenjoyit.
XiaoZhang
【例七】
Mon.morning
MissLili,
OurPersonnelManager,Mr.Steward,willbeinShanghaionbusinessforfivedays.PleasereserveaplaneticketfromBeijingtoShanghaionApril20forMr.Stewardandthensendittohisoffice,andcalltobookasingleroominHolidayInn,withbath,fromApril20toApril24inclusive.Thankyouverymuch.
ZhangLi
【例八】
August13
Judy,
WritetoFrankforme.TellhimI'msorryhe'snotwellandIwishhe'drecoversoon.ProposeSeptember2lunchmeeting.
GiveBillacallandapologizetohim.Ican'tbeathisdaughter'sbirthdaypartythiseveningbecauseofthetaskofreceivinganimportantdelegation.Wishherahappybirthday.
Thanks.
D.H.
【例九】
Ted,
Isthereanywaywecouldmeetforlunchtoday?
IneedtoconsultyouaboutthereceptionofNanyangIndustrialCo.,Ltd.TheywillopenanewbranchinPudongonAugust8,nextThursday.
IthinkwehavetocanceltheappointmentwithMr.ZhangofBankofChina.Contactmeassoonaspossible.
HohnnyHwang
2001/8/15
【例十】
Babara,
PleasereserveadoubleroomandbathatHolidayInnforMrs.RobertAnselmiofEagleSportsfromDecember3rdtoDecember6th.Theywillarrivetheeveningofthe3rd,before6p.m.anddepartthe6thbefore11a.m.
Ifaroomisnotavailableforthatweekend,pleasemakeotherplans.Otherwisepleaseadviseherofthereservation.
Jasper
【例十一】
June5,2001
DearCarlos,
Aftergraduationisagreattimetohaveaparty.Beingatyourhouseisalwayslotsoffun.Myparentswillbecoming,too.
Thanksfortheinvitation.
Yourfriend,
David（signed）
【例十二】
June5,2001
DearCarlos,
IwishIcouldattendyourgraduationparty.Iknowitwillbelotsoffun.Unfortunatelymyparentshavealreadyinvitedseveralofourrelativesoverforacelebration.IwonderifyoucouldcomeonSaturdayeveningsoyoucantellmeallabouttheparty.
Yourfriend,
David（signed）
【例十三】
June15,2001
DearAuntAlice,
Thesweateryouknittedformeformygraduationissoftandwarmandbeautiful.Itmatchesperfectlytheskirtmothermadeforme.Howthoughtfulbothofyouwere.Thankyousomuch.
Love,
Cindy（signed）
【例十四】
July20,2001
DearMr.andMrs.Pacini,
Thankyouverymuchforlettingmespendlastweekendatyourhousewhilemyparentswereoutoftown.Ihadagreattimeatthebaseballgame.
Ireallyenjoyedmyself.IhopethatTomcanspendaweekendwithmesoon.
Sincerely,
MattBrendan（signed）
【例十五】
Oct.4
Susan,
IamsorrytohavetotellyouthatIshallnotbeabletocometotheparty,becauseIhaveabadcold.Idohopeyouhaveagoodtime.
FeiHong
【例十六】
Bill,
PleaseletmehaveassoonaspossibletheinformationaboutyourflightstoCanadabynextweek.Thanks.
SunXiaocheng
【例十七】
DearLiMengandYaKun,
ManythanksforyourkindinvitationtodinneronOct.2nd.DavidandIacceptwithpleasure.
Cathy
【例十八】
DearMrs.Teresa,
AMr.MohammedwhorecentlyarrivedfromIranwishestoseeyou.Youarerequestedtoringhimupanytimetomorroweveningfrom6:
00to9:
00at401-6646,ext.2246.
Lisa
【例十九】
DearMr.Brown,
IbegtoinformyouthatIshallbeunabletoattendclassestomorrowowingtoimportantbusinessinmyfamily.
Ishallbeverymuchobligedifyouwillgrantmemyapplication.
XiaoMei
三通知（Announcement）
通知一般公布即将发生或已经发生之事，如宣布举行各种比赛，放映电影或录像，举办晚会，召开研讨会等等。
通知的格式可按书信或备忘录的形式写出，一般应至少包含以下几部分内容：
（1）时间
（2）地点（3）活动（4）其他细节
【例一】ANNOUNCEMENTLectureonTwentiethcenturyAmericanLiterature
Speaker:
Mr.RobertWoo
Time:
October28,2000
Place:
Room504,AudioVisualCenter
Mr.RobertWoo,ProfessorofEnglishlanguageandliteratureandDirectoroftheInstituteforSinoAmericanStudiesatForeignLanguagesUniversity,specializedinthestudyoftheAmericanliteraturedevelopment.TeachersandstudentsoftheEnglishDepartmentarewarmlywelcome.
EnglishDepartmentOffice
【例二】Announcement
Owingtothespeedyexpansionofourbusiness,wefinditnecessarytoremoveourdepartmentstoretomorespaciouspremises.WebegtoinformourcustomersthatonandafterMayDay,weshallbeat103ShanghaiRoad.Youarewarmlywelcometoournewaddress.
【例三】Announcement
TheluxurycruisebustoDallas,BatonRouge,andAtlantaisscheduledtoarriveinDallasat1:
45thisafternoon.Therewillbeafifteenminutereststopatthattime.WewillhaveathirtyminutedinnerstopinBatonRougeat6:
45forthoseofyouwhoarecontinuingontoAtlanta.WeshouldarriveinAtlantaat1:
45tomorrowmorning.Pleaserememberthenumberofyourbusforreboarding.Thatnumberis3224.Thankyoufortravelingwithus.Haveapleasanttrip!
【例四】BUSTOUR
WearearrangingforabustourtotheSummerPalaceonthisSATURDAY,24thSeptember.ThebuswilldepartfromtheBeijingHotelshortlyafter8:
30a.m.andwillreturnaround6p.m.,intimefordinnerattheHotel.LunchwillbeservedatListeningtotheOriolesSingingRestaurantintheSummerPalace.TherewillbequickstopsatHaidianFreeMarketandBeijingZooonourwayback.Ifyouwouldliketojoinus,pleaseplaceyournameonthesheetontheNoticeBoard,ortellMr.WangHuaideorXiaoLiuatthefrontdesk,andmeetinthelobbyat8:
30a.m.,SATURDAY,24thSeptember.
Cordiallyyours,（Signature）
HuWendi,TourGuide
【例五】ANNOUNCEMENT
BecauseoftheraintheswimmingcompetitionwillnotbeheldattheNewTownSwimmingPoolasplanned.ItwillbeheldattheJacksonSportsCenter.Buseswillbeleavingschoolat10totakeyoutotheCenter.It’sabouta15-minuteride.Youwillbereturningtoschoolat3:
15intimetocatchyourusualbuseshome.
SportsOffice
XADMiN
2005-1-4,05:
21AM
四事务信函（BusinessLetters）
事务信函概述
不同的事务信函要达到的目的各不相同，例如求职信、拒聘信、
询问信、投诉信等等。
事务信函书写的好坏关系到事务洽谈的成败。
因此，写事务信函时，要具有高超的驾驭语言的能力，按固定格式写。
事务信函的格式由八个部分构成：
发信人公司名称和地址（信头）；收信人公司名称和地址（信内地址）；称呼；信体；结束语；落款；发文编号；附言.
●信头包括发信人所在单位的名称、地址、邮政编码、电话、电传、电子邮件信箱及发信日期，写在信纸的右上方。
●信内地址包括收信人所在单位的名称或收信人的地址，必须同左边的空白处取齐，与信头间隔二行至四行的距离为佳。
●书信开头客气称呼的方式取决于写信人与收信人之间的关系。
规范的称呼通常是：
DearSir,DearMadam,DearMr.Smith,DearMissGreen,DearMrs.Brown,DearMs.Jane，Gentlemen。
●信的主体可由一段或多段组成，全从左边空白处写起或缩行二个字母至四个字母的距离。
●常用的书信结尾有：
Yourstruly,Yourssincerely,Yourscordially,Yoursrespectfully。
贸易关系用：
Yourstru
升级会员 