应收账款【外文翻译】Word文档下载推荐.docx

应收账款【外文翻译】Word文档下载推荐.docx

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AccountsReceivableIssues

Formanycompanies,theaccountsreceivableportfolioisitslargestasset.Thus,itdeservesspecialcareandattention.Effectivehandlingoftheportfoliocanaddtothebottomline,whileneglectcancostcompaniesinunseenlosses.

AccountsReceivableStrategiestoEnergizetheBottomLine

Don'

tbesurprisedtofindthebigshotsfromfinancesuddenlylookingoveryourshoulderquestioningthewaysyourcreditdepartmentoperates.Accountsreceivablehasbecomethedarlingofthoseexecutivesdesperatetooptimizeworkingcapitalandimprovetheirbalancesheet.

Here'

saroundupofsomeofthetacticsthathavebeencollectedfromthebestcreditmanagerstosqueezeeverylastcentoutoftheiraccountsreceivableportfolio:

•Haveinvoicesprintedandmailedasquicklyaspossible.Mostcustomersstarttheclocktickingwhentheinvoicearrivesintheiroffices.Thesooneryoucangettheinvoicetothem,thesoonertheywillpayyou.Whilethisstrategywillnotaffectdayssalesoutstanding（DSO）,itwillimprovethebottomline.

•Lookforwaystoimproveinvoiceaccuracywithoutdelayingthemaildate.

•Offermorestringenttermswhereappropriateinyourannualcreditreviewsandwithnewcustomers.Considerwhethershortertermsmightbebetterforyoucompany.

•Offerfinancialinducementstocustomerswhoagreetopayyourinvoiceselectronically.

•Ifyouhavenothadalockboxstudyperformedinthelastfewyears,haveonedonetodetermineyouroptimallockboxlocation.

•Withcustomerswhohaveahistoryofpayinglate,beginyourcollectioneffortsbeforetheduedate.Calltoinquirewhethertheyhavetheinvoiceandifeverythingisinorder.Resolveanyproblemsquicklyatthispoint.

•Ifyouhavebeengivingagraceperiodtothosetakingdiscountsafterthediscountperiod,reduceoreliminateit.

•Resolvealldiscrepanciesquicklysopaymentcanbemadepromptly.

•Ifacustomerindicatesithasaproblemwithpartofaninvoice,authorizepartialpayments.

•Keepalogofcustomerproblemsandanalyzeitonceamonthtodiscoverweaknessesinyourproceduresthatcausethesequandaries.

•Applycashthesamedaythepaymentisreceived.Collectorscanthenspendtheirtimewithcustomerswhohavenotpaidratherthanannoyingoneswhohavealreadysenttheirpayment.

•Dealwithabankthatmakeslockboxinformationavailableimmediatelybyfax,orpreferably,online.Thenwhenacustomerclaimsithasmadeapayment,thecollectorwillbeabletoverifythis.

•LookintowaystoacceptP-cardsfromcustomersplacingsmallordersandthosewhocannotbeextendedcreditonopenaccountterms.

•Benchmarkdepartmentandindividualcollectors9performancetopinpointthoseareasandindividualsinneedofadditionaltraining.

Reviewyourownpoliciesandprocedurestodetermineifthereareanyareasthatcouldbetweakedtoimprovecashflow.Then,whenthecallcomesfromexecutivequarters,youwillbeready,andtheywillbehardpressedtofindwaysthatyoufelldownonthejob.

DealingwithPurchaseOrders

Leadingcreditmanagershavelearnedtopayattentiontothepurchaseordersthattheircompaniesreceive.Specifically,theywanttoensurethatthepurchaseorderacceptedbythesalespersondoesnotincludeclausethatwillultimatelycausetroublefortheircompanies,orevenlegaldifficultieslateron.Realistically,thesalespersonshouldhavecaughttheproblem,butheorsherarelydoes.Whenthecustomerdoesn'

tpayduetooneofthesetechnicalities,it'

snotthesalespersonwhowillgetblamed.

Tohelpavoidapurchaseorderdisaster,creditprofessionalscantakethefollowingsteps:

1.Simplyreadthepurchaseorder.Vendorsoftenslipclausesintopurchaseordersthatyouwouldneveragreeto.Onefavoriteistoincludeastatementsayingthesellerwillbepaidassoonasitscustomerpaysthebuyer.Thisisariskfewcompaniesarewillingtotolerate.

2.Prioritizeattachments.Typically,buyerswritepurchaseordersthatcontainattachments.Theseincludedrawings,specifications,supplementarytermsandconditionsforworkdoneoncompanypremises,orsafetyrulesforthesupplier.

Whenincludingattachments,itisrecommendedthatoneofthembealistofprioritiestoguardagainstanyinconsistenciesinthedocuments.Thepurchaseordershould“clearlyreferencealltheattachments,andthereshouldbearecitationastowhichattachmentsarecontrollingovertheothers.Intheeventofanyinconsistencybetweenoramongthesedocuments,thepurchaseordershallbecontrollingoveranyattachments,andtheattachmentsshallbeinterpretedusingtheprioritylisted.

3.Takecarewhenreferenceismadetoabuyer'

sdocumentsinthepurchaseorder.Therearelikelytobebothhelpfulandharmfulstatementsinthosedocumentsthatreferencethebuyer'

smaterial.Thebuyermayhaveprinteditso