外企的员工手册英文版.docx

外企的员工手册英文版.docx

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外企的员工手册英文版

XYXXYZXXUUXIXUXPVTLTD..

11

AdministrativeManual

__________________________________________________________________________________________

AddressoftheCompany:

XYXXYZXXUUXIXUXPVTLTD..

VISONOFTHECOMPANY

-NameofHeadofInstitution

__________________________________________________________________________________________

RULESANDREGULATIONSGOVERNINGEMPLOYMENT

AT

XYXXYZXXUUXIXUXPVT.LTD.,

KKKKKK

CONTENTS

INTRODUCTION1

SECTION1

Definitions2

SECTION2

HISTORYOFCHANGE5

2.1ChangesinPolicy5

2.2RationaleforChange5

2.3keychanges5

2.4HumanResourceReorganisation6

SECTION3

CorporatePhilosophyandCulture

3.1CORPORATEHISTORY7

3.2Vision7

3.3Mission8

3.4wordofhonor8

SECTION4

Employment,Policies,Rules&Practices

4.1EmploymentApplication9

4.2SelectionandRecruitment9

4.3TransferandReassignment9

4.4Non-Discrimination10

4.5Non-Disclosure/Confidentiality10

4.6NewEmployeeOrientation10

4.7ProbationaryPeriodforNewEmployees11

4.8OfficeHours/shifttimings11

4.9LunchPeriods12

4.10BreakPeriods12

4.11PersonnelFiles12

4.12PersonnelDataChanges12

4.13EmployeePerformanceReview&PlanningSessions12

4.14OutsideEmployment13

4.15CorrectiveAction13

4.16EmploymentTermination13

4.17SUMMARYDISMISSAL-MISCONDUCT14

4.18AGEOFRETIREMENT14

4.19Safety15

4.20Health-RelatedIssues15

4.21EmployeeRequiringMedicalAttention15

4.22BuildingSecurity16

4.23PersonalBelongings16

4.24CompanyProperty16

4.25Supplies;Expenditures;ObligatingtheCompany16

4.26VisitorsintheWorkplace17

4.27ImmigrationLawCompliance17

4.28INCLEMENTWEATHERANDEMERGENCY17

SECTION5

CodeofConduct18

5.1Attendance/Punctuality18

5.2AbsencewithoutNotice19

5.3Harassment,includingSexualHarassment19

5.4TelephoneUse19

5.5InternetUse19

5.6UsageofIllegalSoftware20

5.7DressCode20

5.8TobaccoProducts20

5.9OfficeCleanliness20

5.10SubstanceAbuse21

5.11POWER/WATERSAVING21

5.12SAFETYPRECAUTIONS21

5.13PROTECTIONOFENVIRONMENT21

5.14GIFTORFAVOR22

SECTION6

WageandSalariesPolicies

6.1BASICPAYSCALES23

6.2SALARY23

6.3COMPUTATIONOFDAILYANDHOURLYRATES23

6.4ANNUALINCREMENT24

6.5LUMPSUMPAYMENT24

6.6OVERTIME24

6.7PAYDAYS25

6.1BONUS/EX-GRATIA25

SECTION7

ExpensesReimbursementPolicies26

7.1ExpensesReimbursement26

7.2MobilePhone26

7.3TransportationExpenses26

7.4LOCALCONVEYANCEALLOWANCE26

7.5TravelReimbursement27

7.6FOREIGNTRAVELRULES27

7.7TOURREPORT28

7.8Parking28

SECTION8

BenefitsandServices

8.1MedicalBenefits29

8.2MEDICLAIMInsurance29

8.3HospitalizationScheme29

8.4TAXDEDUCTIONATSOURCE29

8.5PROFESSIONALTAX29

8.6EmployeesProvidentFund29

8.7EmployeesGratuity30

8.8Vacation/Leave30

8.8.1privilegeLeave30

8.8.2CasualLeave32

8.8.3SICKLeave32

8.8.4MaternityLeave32

8.8.5PATERNITYLEAVE32

8.6.6EmergencyLeave33

8.6.7PaymentinlieuofVacation/Leave33

8.6.8LEAVETRAVELALLOWANCE33

8.7CONVEYANCE33

8.8FOOD/SNACKS33

8.9RecordKeeping34

8.10PUBLICHolidays34

8.11TrainingandProfessionalDevelopment34

8.12UNIFORMS,WORKINGCLOTHESANDSAFETYSHOES34

SECTION9

EmployeeCommunications

9.1BOARDMEETINGSANDStaffMeetings36

9.2BulletinBoards36

9.3SuggestionBox36

9.4ProcedureforHandlingComplaints36

9.5Grievances37

9.6PressRelations37

9.7VIDEOGRAPHY/PHOTOGRAPHY37

SECTION10

Breaches

10.1BreachofCode:

Conduct,Policies,RulesPractices38

INTRODUCTION.

ThisHandbookwillserveasaguidetotheTermsandConditionsofEmployment,benefitsandotherrelatedmatterspertainingtotheserviceofastaffofXYXXYZXXUUXIXUXPrivateLimited（PPPP）,KKKKKK.

ItsupplementstheTerms&ConditionsofEmploymentasdetailedinthestaffcontractofserviceagreement.

Thecompanyreservestherighttoamend,deleteorannexanytermsandconditionsofserviceasandwhennecessary.TheBoardofDirectorswillapproveallchangestothetermsandconditionsofservice.

Thesetermsandconditionswill,whereapplicable,besubjectedtotheprovisionsofanyrelevantGovernmentlegislationanditsamendments.

Thecontentofthisbookistobekeptstrictlyconfidentialandisintendedtobeusedasreferenceforthecompanyandthestaff.

AnydoubtorqueryconcerningthecontentofthishandbookshouldbeforwardedtotheHumanResourceDepartment.

2

SECTION1.

Definitions

1.1“PPPP”shallmeanXYXXYZXXUUXIXUXPVTLTD.

1.2”COMPANY”shallmeanXYXXYZXXUUXIXUXPrivateLimited（PPPP）.Theterm“company”or“organization”mayalsobeusedinterchangeably.

1.3“MANAGEMENT”shallmeantheManagingDirector/Directors/GeneralManageroftheCompany.

1.4”STAFF”shallmeanemployees,whoareinthepermanentemploymentofthecompany.Thetermstaff,oremployee（s）maybeusedinterchangeablytorefertothesamemeaning.

1.5“CONFIRMEDSTAFF”Confirmedstaffmeansemployeeswhohavesuccessfullycompletedtheprobationaryperiodandareconfirmedinthepermanentemploymentofthecompany.

1.6“INWRITING”shallmeaninaformalcommuniquéintheformofphysicaldocument.

1.7“BOARDOFINQUIRY”shallmeanagroupofEmployeesand/oroutsidepersonsappointedbyManagementtohearandconsiderdisputes.TheBoardshallcomprisememberswhoareindependent,unbiasedandimpartialtothedisputeunderconsideration.

1.8“SUPERIOR”shallmeanyourimmediatereportingofficershallmeananyManager.

1.9“DEPARTMENTALMANAGER”shallmeanapersonwhoworksforXYXXYZXXUUXIXUXPVTLTD.,onasalariedbasisandwhohavecompletedhis/herprobationaryperiod.

3

1.10“EMPLOYEE（S）”Employee（s）mayincludefull-timeEmployeesandothersemployedwithXYXXYZXXUUXIXUXPVTLTD.,whoaresubjecttothecontrolanddirectionofXYXXYZXXUUXIXUXPVTLTD.,intheperformanceoftheirduties.Employee（s）meansanypersonwhoirrespectiveofthesalaryhe/sheearnsinamonthhasenteredintoacontractofservicewithXYXXYZXXUUXIXUXPVTLTD.

1.11"SALARY"shallmeanbasicsalaryandallotherpayments,ifany,incashpayabletoanEmployeeforworkdoneinrespectofhis/hercontractofservicebutdoesnotincludeanypaymentbywayofcommission,subsistence,allowanceandotherovertimepayment.

1.12“EMPLOYEESUNDERPROBATION”shallmeananewEmployeewhoseperformanceisbeingevaluatedtodeterminewhetherfurtheremploymentinaspecificpositionorwithXYXXYZXXUUXIXUXPVTLTDisappropriate.Itisconsiderednecessarytoengagestaffonprobationinorderthattheirabilitiesandsuitabilitybeaffirmedinaworksituation.Theprobationaryperiodisuptothree（3）monthsforallstaff,duringwhich,hisperformancewillbereviewedforconfirmation.WhenanEmployeecompletestheprobationaryperiod,theEmployeewillbenotifiedofhis/hernewstatuswithXYXXYZXXUUXIXUXPVTLTDinwriting.Thecompanymayatitsdiscretionextendtheprobationaryperiodbyanotherthreemonths.

1.13“PERFORMANCEREVIEW”shallmeantheprocesswhereinEmployee’simmediatesuperiorwillreviewtheperformanceofeachstaffonaregularbasisusingthePerformanceReview/Appraisalform.

1.14“COMPANYPROPERTY”shallmeanallXYXXYZXXUUXIXUXPVTLTDownedorleasedpropertyusedbyEmployees.

1.15“CONTROLLEDSUBSTANCEOFABUSE”shallmeananysubstancelistedinSchedulesI-VofSection202oftheControlledSubstanceAct,asamended.

1.16“DRUG”shallmeananychemicalsubstancethatproducesphysical,mental,emotional,orbehavioralchangeintheuser.

1.17“DRUGPARAPHERNALIA’shallmeanequipment,aproduct,ormaterialthatisusedorintendedforuseinconcealinganillegaldrug,orotherwiseintroducingintothehumanbodyanillegaldrugorcontrolledsubstance.

4

1.18“ILLEGALDRUG””shallmeananydrugorderivativethereofwhoseuse,possession,sale,transfer,attemptedsaleortransfer,manufacture,orstorageisillegalorregulatedunderanyfederal,state,orlocallaworregulation.

1.19“UNDERTHEINFLUENCEAnydrug,including–butnotlimitedto–aprescriptiondrug,usedforanyreasonotherthanthatprescribedbyaphysician.Inhalantsusedillegally.shallmeanastateofnothavingthenormaluseofmentalorphysicalfacultiesresultingfromthevoluntaryintroductionintothebodyofanalcoholicbeverage,drug,orsubstanceofabuse.“

1.20OUTSTATIONshallmeananystateinIndiathatisoutsidethestateinwhichtheCompanyislocated.

1.21“OVERSEAS”shallmeananycountryoutsideIndia.

5

SECTION2.

HistoryofChange

2.1.ChangesinPolicy.ThisEmployee’sGuideisdesignedtoacquaintEmployeeswithXYXXYZXXUUXIXUXPVTLTD（hereinafterreferredasPPPP）andprovidetheEmployeeswithinformationaboutcorporatephilosophy,culture,policies,rulesandpractices,workingconditionsandbenefitsaffec