英语实用文体写作系列 7备忘录Word格式文档下载.docx

1、其标准格式如下： Heading（书端） From（发文人） Date（日期） To（收文人） Subject（事由） Body（正文）（二）写作注意事项 1、书端（Header/Heading）部分包括发文机关的名称、地址、发文日期，有的还包括电报挂号、电传号、电话号码等。许多机关有自己特制的信笺，在写书端时，其格式和标点符号的使用与一般信件的写法相同。2、称呼从左边顶格写起，对一般机关、团体的负责人一般用 Dear Sir， 对政府官员可用Sir。 3、在date, to, from, subject字样后填上相应的内容。Date：（日期，如September 12, 2005）To：（收

2、文人/致，如All Faculty）From：（发文人/自，如Jim B. Hardemann）Subject：（事由/由，如Faculty Meeting）日期：要采用正式的全部拼写。因为在有些国家，“12/01/05”是指“2005年12月1日”，而在其他国家却是“2005年1月12日”。致和自：通常省去诸如“教授”或“先生”这类头衔。“自：”后面写你名字的首字母大写，然后接你的姓。事由：要具体。例如：Date: January 24, 2006To: F. PrefectFrom: A. DentSubject: My Suggested Revisions to the Local D

3、emolition Schedule日期：2006年1月24日致： F. 普里费科特自： A. 邓特由：关于地方拆除计划的建议修订案 4、在上述字样下面空两行写正文，阐明写作原因（purpose）。采用回答记者问题的方式，回答：who，what，when，where and why。 5、一般不用称呼和结尾礼词。 6、发文人的姓名首字母写在与正文末行空一行的地方。三、经典范文例1、Directions: Write a memorandum of about 100 words to the student service department and ask them to fix a te

4、lephone for each dormitory. MEMO August 16, 2006 The leader of student service department Li Ming Telephone Dear Sir, I would like to remind you that we are in want of a telephone for each dormitory. As a university student, we need to cope with the daily increasing communications with teachers, fri

5、ends and people outside the campus. We need a telephone to get and send message, which is important for us. Though most of us have mobile phones and e-mail address, a telephone in the dormitory is after all the most convenient and cheapest tool of communication. I hope that you will pay attention to

6、 this problem and solve it as soon as possible. Regards. Yours, 备忘录 日期: 2006 年8月16 日致: 学生服务部门领导 从: 李明主题: 电话 亲爱的先生, 我想提醒您, 我们每一个宿舍都需要一部电话。 作为大学生, 我们需要应对日益增多的与老师、朋友和校外人士的交际。我们需要电话接收和发送信息, 这对我们很重要。 尽管我们大多数有手机和电子邮件, 宿舍中的电话毕竟是最方便和最便宜的交流工具。我希望您会注意这个问题并予尽快解决。问候。 真诚的, 例2、Directions: You are supposed to writ

7、e a Memorandum of about 100 words to the leader of the supply section to borrow one more microscope for your biological experiment. It should include:1） Why you need the microscope. 2） When you need it. MEMO July 12, 2006 Mr. Gates, leader of the supply section Li Ming of the biological laboratory M

8、icroscope Im a student of biology department and we are badly in need of an extra microscope in order to improve our experimental work. Our experiment will start on Friday, so please issue a microscope to us as soon as possible so that we can prepare better for the experiment. With kind regards. You

9、rs sincerely, 注：在写备忘录的时侯，一定要注意它的格式，尤其要在开头写清楚是谁写给谁来备忘的，用“From: To”两个单词即可。 2006 年7月12 日 盖茨先生, 供应科长 李明，生物实验室 显微镜 我是生物系的学生，我们非常需要另外一台显微镜以改进我们的实验工作。星期五我们的实验将开始, 所以请尽快配备显微镜以便我们能更好为实验做准备。致以亲切的问候。 敬上, 例3、Directions: If you are the teacher of the students counselors office: P. Steelpes, and you have received

10、 a letter for requesting for paid education leave from a student. Write him a memo to reply him including details:1） The result of his requirement. 2） The reason for rejecting. 3）some suggestions You should write about 100 words. Records Section P. Steelpes, Career Planning Request for Paid Educatio

11、n Leave May 22, 2006 In response to your request for one year of paid education leave to take a degree in English literature, I have to inform you that we cannot authorize this leave. While we appreciate your desire to improve your knowledge, we feel that English literature is not directly related t

12、o your present position and to the goals of this organization. I am aware of your great interest in literature, and I would like to point out that you could gain advantage to apply for leave without pay. If you need another information on the above, do not hesitate to keep touch with me at any time.

13、 P. Steelpes 本篇备忘录的格式很标准。 档案科 P . 斯蒂尔皮斯, 职业规划 要求有偿的教育事假 2006 年 5月22 日谨复您的一年有偿的教育事假而取得英语文学学位的请求, 我必须通知您, 我们无法批准这事假。我们赞赏您改进知识的欲望, 但我们认为, 英国文学不是直接地与您的当前职位和跟机构的目标有关。我意识到您对文学有浓厚兴趣, 我想指出, 您能申请无薪休假。如果您需要其它关于上面的信息, 请随时与我联系。 P . 斯蒂尔皮斯例4、Directions: You are a supervisor of a big company. The chief of operatio

14、ns wants to adopt the “punch-in” system to increase productivity. Write a memo to talk about this:1） Does the “punch-in” system benefit the company?2） If the company doesnt adopt it, what else can we do to increase productivity. David Green, Chief of Operations Tony Party, Supervisor Comments on the

15、 “Punch-in” System March. 22, 2006 This is further to your memo dated March. 20, 2005, in which you proposed that employees adopt the “punch-in” system. I fully agree with you that we must increase productivity. As far as your proposal that if the “punch-in” system is adopted, we would have a tighte

16、r control over the employees is concerned. However, I dont think so. I personally think that, to accomplish this, we should give the employees more incentives to work faster. I feel that if we （the supervisors） could meet with you, we could discuss different possibilities to create such incentivenes

17、s. Your consideration of this suggestion would be appreciated. Tony Party 此篇是对一篇备忘录的回复。生产主管认为实行打孔考勤制度（“punch-in” system），有利于增加生产效率,但督察却不这样认为。他认为“should give the employees more incentives to work faster”。 大卫格林, 生产主管 托尼帕蒂, 督察 关于打孔考勤制度的评论 2006 年3月22日这是进一步来回复您2005年3月20日的备忘录, 其中您提议雇员应采取打孔考勤制度。我完全同意，我们必须增

18、加生产力。就您的提案，如果采取打孔考勤制度, 我们可以更牢固地控制雇员。但是, 我并不这样认为。我个人认为, 为了完成这项工作, 我们应该给予雇员更多鼓励使其更快地工作。我觉得如果我们（监督员） 能和您会面的话, 我们可以谈论创造这样激励的不同的可能性。我们非常重视您对这个建议的考虑。帕蒂例5、Directions: You are a manager of administration office naming Vera. M. Bradford. The board of directors have decided to anew the Fitness Center. Write a

19、 memo to tell all the employees that:1） How long will this project be last for?2） Welcome the employees to provide suggestions. Every Employees Brian Aponte November 18, 2005 Fitness Center The board of directors approved the idea for anew Fitness Center at its meeting yesterday. Work on the Fitness

20、 Center will begin right now and should be completed within 90 days. An employee representative from each division will be appointed to determine the type of equipment and programs that will be made available. We are happy to be able to provide a facility that will contribute to the physical fitness

21、 of all our employees. Your representative on the task force will contact you soon for your suggestions about activities and equipment. Administration Office, Manager 这是一篇关于公司修建健身中心的备忘录。备忘录中说健身中心工作马上开始而且“completed within 90 days”。而且希望各部门代表与主办部门联系，征求关于活动和设备的意见。 每个雇员 布赖恩阿庞特 2005 年 11月18 日 健身中心 理事会昨天在会

22、议上批准了为健身中心更新设备的建议。健身中心的更新工作从现在开始，应该在90 天之内完成。每个部门都将有一个雇员代表来决定设备类型和可用项目。我们非常高兴能提供有助于所有我们雇员的身体健康的设施。您的工作小组的代表将很快与您联系，了解您关于活动和设备的建议。 布赖恩阿庞特 管理办公室经理例6：考研样题：Directions:You are an active member of the student newspaper. The newspaper is currently looking for a journalist for the summer semester. Write a m

23、emo that will appear in the newspaper next week describing the position available.You should write about 100 words on ANSWER SHEET 2.范文： October 10, 2005 All students A. Buttle Journalist Position Available for the Summer SemesterThe student newspaper is currently looking for a journalist for the su

24、mmer semester. Applicants should currently be studying at the university, and should preferably have at least two years writing experience.The successful applicant will be expected to write two articles every week on happenings in the city and on campus. The position will commence at the end of May

25、and will last through to the end of August. The salary for the position is negotiable and will be based on experience. If you are interested, please send your resume to the campus newspaper office.2005年10月10日致： 全体学生自： A. 巴特尔事由：夏季学期记者招聘学生报正在招聘夏季学期的记者。条件是应聘人应是本校的在校生，最好至少有两年的写作经验。被聘者将每周写两篇关于这个城市和校园的报道。

26、工作是从五月底开始，一直持续到八月底。工资待议，且会以其经历为依据。感兴趣者，请把你的简历寄到学校报社。Notes：1. “remind”一词用法比较多，可以在后面直接接人或宾格，如“提醒我”译为“please remind me”。如果提醒某人某事则用“remind somebody of something”，也可以在后面加从句，即“remind sb that”，“remind”还有一个意思为“使想起”同样用“remindof”的结构，应注意与提醒某事区分。2. 文中的“badly”是“非常的，迫切的”意思。3. 短语“in order to”同下句的“so that”意思是一样的即：为

27、了，目的是。不同的是前者后接动词原型而后者常跟目的状语从句 ，类似的短语还有“in order that”，用法与“so that”相同。4. in response to 反馈。 如，In response to your inquiry 谨复阁下询问5. request（n.） for 要求，请求。如， repeated requests for help 一再请求帮助；make a request for quiet 请求安静。6. be aware of 注意到、当心。e.g. We are not fully aware of the gravity of the situation

28、. 我们十分明白形势的严重性。7. point out 指出。e.g. point out a mistake 指出错误Can you point out the man you suspect? 你能把你怀疑的那个人指出来吗？8. incentive n. 动机，刺激，鼓励。三、常用句型 USEFUL EXPRESSIONS1. There are two problems which I would like to bring to your attention concerning the staff changes in my Department.就我部人事变动事宜，我有两个问题向你汇报。2. I would suggest that we approach the workers union and ask Mr. Chen X