精品文档尊敬的老师英文邮件范文模板 12页Word下载.docx

1、How to E-mail Your ProfessorStudents often tell us that they worry about how to address an e-mail message to a professor especially one whom they dont know. Below are suggestions that answer concerns weve heard not just from students, but from professors. And note: use these tips not just for e-mail

2、ing professors, but people who work in college offices, your employers and job supervisors, and your class deans and RDs. On addressing your professorE-mail to a professor should be treated like a business letter at least until you know that professors personal preferences very well. Although e-mail

3、 is widely regarded as an informal medium, it is in fact used for business purposes in many settings （including Wellesley College）. You wont err if you are too formal, but there is the possibility of committing many gaffes if you are too informal. The subject header should be informative. It is not

4、a salutation line, so dont write something like hey professor in that line. Instead, write a few words indicating the purpose of your message: Request for a space in your class, for example. Use professors names when addressing them. Many professors we queried said that they do not like to be called

5、 simply professor. They prefer Professor Lee or Ms./Mr. Lee; most tell us that the title itself doesnt matter nearly so much as the fact that you also use their names （Dr. Lee does seem to be uncommon at Wellesley, though, just so you know）. Some professors will eventually suggest that you call them

6、 by their first names, but if you are m ore comfortable continuing to use a title, that is always fine. Just be sure to use a name. （Note: these comments are true for personal interaction as well as for e-mail）. Dear, Hi, Hey, or nothing? To some eyes and ears, Dear Professor Jones may be too formal

7、 for an e-mail message but in fact it will do just fine when your purpose is a business-like one. Simply writing Professor Jones （followed by a comma） is fine, too. Some faculty are sensitive to the word Hi as a salutation, whether alone or with a name （e.g., Hi, Professor Jones）, but others dont mi

8、nd it and in fact use it themselves. But avoid hey no one we queried likes that one. Dont expect an instant response. Although we have all become accustomed to the instantaneous quality of electronic communication, your professors want you to know that they simply cannot always answer a message quic

9、kly. Allow them a day or two, or even more, to respond. You can re-send the message if you havent heard back in five days or so. On e-mail stylet use smiley faces or other emoticons when e-mailing professors, and dont use all those internet acronyms, abbreviations, and shortened spellings （e.g., LOL

10、, or U for you）. Similarly, dont confuse email style with txt style. All of that electronic shorthand signals a level of intimacy （and perhaps of age） that is inappropriate for exchanges with your professors. Write grammatically, spell correctly, and avoid silly mistakes. Proofread. Use the spelling

11、checker. Especially double-check for embarrassing errors in your subject header. Show that you care about how you present yourself in writing to your professor.Use paragraph breaks to help organize your message. Its hard to read a long unbroken stream of words on a screen.On contentt use e-mail to r

12、ant or whine. Sometimes the very appearance of a message can signal rant: very long paragraphs, no capital letters, no sentence breaks. These are not fun to read, and may well elicit the exact opposite response that you intend. Of course, we are all tempted to rant sometimes in e-mail, so what one p

13、rofessor recommends is this: Sure, rant all you want in an e-mail. But dont send it. Hit the delete button, and then write a more measured message. （Many faculty will tell you that they have files full of unsent messages; they have wisely learned that an e-mail written in the first flush of frustrat

14、ion must be re-crafted and sent with care.） On the other hand, an email in which you direct a constructively worded complaint to the person most able to address such complaints is just fine. Keep most messages to under a screen in length; lots of readers will simply defer reading long messages, and

15、then may never come back to them. On the other hand, a very short, terse message may simply be meaningless. Be sure to include enough information so that your reader can understand what you are requesting. Provide a bit of background or context if necessary. State your request clearly. Take extra steps to minimize the e-mail exchange; for example, if you are requesting an appointment, state your purpose and name the times that you could come in in your initial message. Your respondent may then be able to answer you with only one additional mess