精品文档尊敬的老师英文邮件范文模板 12页Word下载.docx

精品文档尊敬的老师英文邮件范文模板 12页Word下载.docx

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HowtoE-mailYourProfessor

Studentsoftentellusthattheyworryabouthowtoaddressane-mailmessagetoaprofessor–especiallyonewhomtheydon'

tknow.Belowaresuggestionsthatanswerconcernswe'

veheardnotjustfromstudents,butfromprofessors.Andnote:

usethesetipsnotjustfore-mailingprofessors,butpeoplewhoworkincollegeoffices,youremployersandjobsupervisors,andyourclassdeansandRDs.

Onaddressingyourprofessor

E-mailtoaprofessorshouldbetreatedlikeabusinessletter–atleastuntilyouknowthatprofessor'

spersonalpreferencesverywell.Althoughe-mailiswidelyregardedasaninformalmedium,itisinfactusedforbusinesspurposesinmanysettings（includingWellesleyCollege）.Youwon'

terrifyouaretooformal,butthereisthepossibilityofcommittingmanygaffesifyouaretooinformal.

Thesubjectheadershouldbeinformative.Itisnotasalutationline,sodon'

twritesomethinglike"

heyprofessor"

inthatline.Instead,writeafewwordsindicatingthepurposeofyourmessage:

"

Requestforaspaceinyourclass,"

forexample.

Useprofessors'

nameswhenaddressingthem.Manyprofessorswequeriedsaidthattheydonotliketobecalledsimply"

professor."

Theyprefer"

ProfessorLee"

or"

Ms./Mr.Lee"

;

mosttellusthatthetitleitselfdoesn'

tmatternearlysomuchasthefactthatyoualsousetheirnames（"

Dr.Lee"

doesseemtobeuncommonatWellesley,though,justsoyouknow）.Someprofessorswilleventuallysuggestthatyoucallthembytheirfirstnames,butifyouarem

orecomfortablecontinuingtouseatitle,thatisalwaysfine.Justbesuretouseaname.（Note:

thesecommentsaretrueforpersonalinteractionaswellasfore-mail）.

Dear,Hi,Hey,ornothing?

Tosomeeyesandears,"

DearProfessorJones"

maybetooformalforane-mailmessage–butinfactitwilldojustfinewhenyourpurposeisabusiness-likeone.Simplywriting"

ProfessorJones"

（followedbyacomma）isfine,too.Somefacultyaresensitivetotheword"

Hi"

asasalutation,whetheraloneorwithaname（e.g.,"

Hi,ProfessorJones"

）,butothersdon'

tminditandinfactuseitthemselves.Butavoid"

hey"

–noonewequeriedlikesthatone.

Don'

texpectaninstantresponse.Althoughwehaveallbecomeaccustomedtotheinstantaneousqualityofelectroniccommunication,yourprofessorswantyoutoknowthattheysimplycannotalwaysansweramessagequickly.Allowthemadayortwo,orevenmore,torespond.Youcanre-sendthemessageifyouhaven'

theardbackinfivedaysorso.

One-mailstyle

tusesmileyfacesorotheremoticonswhene-mailingprofessors,anddon'

tuseallthoseinternetacronyms,abbreviations,andshortenedspellings（e.g.,LOL,or"

U"

for"

you"

）.Similarly,don'

tconfuseemailstylewithtxtstyle.Allofthatelectronicshorthandsignalsalevelofintimacy（andperhapsofage）thatisinappropriateforexchangeswithyourprofessors.

Writegrammatically,spellcorrectly,andavoidsillymistakes.Proofread.Usethespelling

checker.Especiallydouble-checkforembarrassingerrorsinyoursubjectheader.Showthatyoucareabouthowyoupresentyourselfinwritingtoyourprofessor.

Useparagraphbreakstohelporganizeyourmessage.It'

shardtoreadalongunbrokenstreamofwordsonascreen.

Oncontent

tusee-mailtorantorwhine.Sometimestheveryappearanceofamessagecansignal"

rant"

:

verylongparagraphs,nocapitalletters,nosentencebreaks.Thesearenotfuntoread,andmaywellelicittheexactoppositeresponsethatyouintend.Ofcourse,wearealltemptedtorantsometimesine-mail,sowhatoneprofessorrecommendsisthis:

Sure,rantallyouwantinane-mail.Butdon'

tsendit.Hitthedeletebutton,andthenwriteamoremeasuredmessage.（Manyfacultywilltellyouthattheyhavefilesfullofunsentmessages;

theyhavewiselylearnedthatane-mailwritteninthefirstflushoffrustrationmustbere-craftedandsentwithcare.）Ontheotherhand,anemailinwhichyoudirectaconstructivelywordedcomplainttothepersonmostabletoaddresssuchcomplaintsisjustfine.

Keepmostmessagestounderascreeninlength;

lotsofreaderswillsimplydeferreadinglongmessages,andthenmaynevercomebacktothem.Ontheotherhand,averyshort,tersemessagemaysimplybemeaningless.Besuretoincludeenoughinformationsothatyourreadercanunderstandwhatyouarerequesting.Provideabitofbackgroundorcontextifnecessary.Stateyourrequestclearly.

Takeextrastepstominimizethee-mailexchange;

forexample,ifyouarerequestinganappointment,stateyourpurposeandnamethetimesthatyoucouldcomeininyourinitialmessage.Yourrespondentmaythenbeabletoansweryouwithonlyoneadditionalmess