会议策划方案英文.docx
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会议策划方案英文
Meetingplanning
Theme：
Environmentalprotection
Planner：
Zuyingying,XuTing,ZhaiYi
Planningtime：
December,2011
Catalog
preface……………………………………………………
I.TheBasicComponentsofTheConference………………
1.Thethemeoftheconference……………………………
2.Thepurposeoftheconference……………………………
3.Thetimeoftheconference……………………………
4.Theplaceoftheconference……………………………
5.Theorganizationofconference……………………………
6.Participants………………………………………………………
II.Meetingagendaandschedule…………………………………
III.Thevenuelayout………………………………………………………
IV.Theorganizationandthedivisionoflabor………………………
V.Preparatoryprogram……………………
VI.Expensebudget………………………
VII.Mattersneedingattention……………………………………………
References…………………………………………………………………………
Thanks…………………………………………………………………………
Preface
“Energysavingandemissionreduction”isnotonlythebuzzwordsintoday'ssociety,butalsorelatedtothestrategicoptionsofhumaninthefuture.
Toimprovepeople’sawarenessof“Energysavingandemissionreduction”，itisofgreatsignificancetomakesimplechangesinlifestyleorspendinghabitsandreduceglobalwarminggreenhousegasemissions（mainlytoreducecarbondioxide）.
“Low-carbonlife”&energysavingenvironmentalprotectioncangreatlyhelptoslowdownglobalwarmingandenvironmentaldegradationspeed.Toreducecarbondioxideemissionsandselectthe“low-carbonlife”isnotonlytheboundendutyoftheChinesecitizens,butpeoplearoundtheworldaswell.
Hereby,thethirdChinalowcarbonenvironmentalprotectionconferencewillbeholdinSuzhouConferenceCenter,Aimtoarousetheglobalcitizens'awarenessofenvironmentalprotection,toprotectouronlyhome.
Themeetinglastedforthreedays.BytheSuzhouEnvironmentalProtectionAssociation,ChinaEnvironmentalProtectionCommittee,Suzhouenvironmentalprotectionfoundation,andtheinternationalenvironmentalprotectionorganizationsponsorsjointly.Theforeignfriendstospeak,theenvironmentalcommitteeappeal,willbedeeplytouchedourhearts,andaffectourbehavior.Energysavingandemissionreduction,brooknodelay.Letusacttogether,worktogethertoprotectouronlyhome,toaddalittlegreentoourearth!
I.TheBasicComponentsofTheConference
1.ThemeoftheConference
Low-carbonenvironment,startfromme
2．ThePurposeofTheConference
TheEarthisouruniquemother,butshedoesnotgettherespectwhichshedeserves.Everyonehasashareofresponsibilitytoprotecttheworldaroundus.
Citizensshouldraisetheawarenessofenvironmentalprotection,strengthentheconceptofenvironmentalprotection,toprotectenvironmentandcontributetotheirownstrength.
Butcurrentenvironmentalconditionisnotoptimisticinourcountry.Peopledidnotputenvironmentalprotectionintodailylife.Tofurtherimprovetheenvironmentalawarenessofourcitizens,itisnecessarytosetuptheEnvironmentAssociation.Throughit,itwillbeeasiertoorganizecolorfulactivitiestohelppeopledevelopagoodhabitofglobalenvironmentprotection.
3.TimeoftheConference
January1,2012-January3,2012
4PlaceoftheConference
TheforthflooratSuzhouConferenceCenter
5.OrganizationoftheConference
Sponsor:
SuzhouCityEnvironmentalProtectionAssociation
Organizers:
SuzhouCityEnvironmentalProtectionAssociation,
ChinaEnvironmentalProtectionCommittee
Co-organizers:
SuzhouCityEnvironmentalProtectionOrganization
Foundation
SupportUnit:
SuzhouCityEnvironmentalProtectionOrganizationFoundation，
SuzhouMobile-TVChannel,SuzhouUniversityAlliance
6.Participants
（1）chairmanofSuzhouCityEnvironmentalProtectionOrganization
Foundation:
1;
（2）representativesofChinaEnvironmentalProtectionCommittee:
8;
（3）memberofSuzhouCityEnvironmentalProtectionAssociation:
20;
（4）honoredguests:
10（including2foreignguests）;
（5）representativesofuniversitystudents:
20
（6）SuzhouMobile-TVChannel,otherparticipatingmediastaff:
8;
（7）securitypersonnel:
20;
（8）volunteers:
20;
Total:
107.
II.AgendaandSchedule
a.arrangementsonthefirstday（Jan.1st）Dockingstationandreport
（a）Time:
7:
00—17:
00
（b）place:
Participantsarriveateachsiteregistrationlocation:
CityHolidayInn（fourfloorhallreceptiongroupresponsiblefor,andinfrontofthehotelwelcomedtheverticalcard）
（c）Personnelinformationgatheringandmeetinginformationdistribution（businessservicesgroupresponsiblefor）
Pleasefillinthepersonalinformationofpersonnelattendingthemeetinganddistributemeetingrelatedinformation,businessstaffarerequiredtoreportpersonsmeetingschedule,mattersneedingattentionandfoodandaccommodationarrangements,participantswithcorrespondingpersonnelrequiredbyinvitationforthenumbertothehotel.
（d）Notice:
noticethestaffwelcomedinnertimeandlocation,allparticipants
mustattendbyinvitation.
b.Arrangementsonthe2ndday（January2）
（a）.openingceremonypreparation（businessservicesgroupresponsiblefor）
（b）.Meetingagenda
（1）openingceremony
（2）foreignguests***and***respectivelyspeech
（3）GuestspeechesRespectively
（4）thedelegatesofChinaEnvironmentalProtectionCommittee**andsixother
delegatesonebyonespeech
（5）rest
（6）Suzhouenvironmentalprotectionassociationpresidenttodoasummary
speech
（7）Lunchandrest（buffet）
（8）studentrepresentatives’speech
（9）ChairmanofEnvironmentalProtectionOrganizationFoundationdelivers
aspeech
（10）rest
（11）Suzhouenvironmentalprotectionfoundationpresidentmadeaconcluding
statementandappealpeopletoprotectourearth.
（12）Theenvironmentalprotectionpropagandavideoplay.
（13）timeforfreediscussionandmedia,
（14）ending
（c）.theclosingdinner
（a）Time:
19:
00-21:
30
（b）Place:
thebanquethallonthethirdfloorofCityHolidayInn
（c）Personnel:
allparticipant
C.Arrangementonthe3rdday（January3）
VisittheexhibitionhallandfamousgardensinSuzhou,seetheparticipantsoff
Table
（1）Agenda
Date
Time
Contents
Jan.1st
Wholeday
9:
00—17:
00
Meetingtheparticipants,checkandhandoutmaterials
18:
00—20:
30
WelcomeDinner
Jan.2nd
a.m.
7:
30—8:
30
Breakfast
8:
30—9:
00
Openingceremony
9:
00—10:
00
Addressingfromguests
10:
00—10:
45
SpeechesfromrepresentativesofChinaEnvironmentalProtectionCommittee
10:
45—11:
00
Breaktime
11:
00—11:
30
ThePresidentofSuzhouEnvironmentalProtectionAssociationmakesaconcludingstatement
11:
30—14:
00
Lunchandrest（buffet）
p.m.
14:
00—15:
00
Studentrepresentativesmakestatements
15：
00—16:
00
environmentalknowledgetraining
16:
00—16:
15
Breaktime
16:
15—16:
45
ChairmanofSuzhouCityEnvironmentalProtectionOrganizationFoundationmakesaconcludingstatementandappeal
16:
45—17:
00
playpromotionalvideoaboutenvironmentalprotection
17:
00—17:
40
Freediscussionandmediainterview
evening
19：
00
Closingdinnerofconference
21：
30
Endofthedinner
Jan.3rd
Thewholeday
7:
30—8:
30
Breakfast
8:
30—15:
00
VisitEnvironmentalhallofSuzhou,theHumbleAdministrator'sGardenandMuseum
seetheparticipantsoff
III.Layoutoftheconferencehall
Table
（2）Layoutoftheconferencehall
No.
Name
Amount
Placement
user
Personincharge
1
camera
2
aroundthehall
worker**
2
headset
4
rostrum
3
powersource
2
rostrum
4
projector
2
rostrum
5
computer
2
rostrum
6
signpen
4
informationdesk
consultant
volunteer
7
ballpen
22
4ofsigndesk
8
banner
2
beforeandbehindthehall
9
Coloredflag
5
aroundthehall
volunteer
10
flower
2bundles
rostrum
worker
11
corsage
10bundles
signed-desk
guests
worker
12
publicityplate
6
2signed-desk,
4informationdesk
participants
worker
13
guestsintroducedcard
10
bothsidesofthehall
worker
14
Displayboard
2
Bothsidesofthefrontgate
worker
15
Registrationcard
2
entrance
volunteer
16
tablecloth
2
signdesk
Attendants
volunteer
17
ribbon
6
signdesk
Attendants
worker
18
Ceremonialclothing
6
MissManners
worker
19
Mineralwater
24boxes
Thewholehall
Participants
volunteer
IV.Organizationandjobdivision:
A.leadinggroup
Director:
thememberofSuzhouCityEnvironmentalProtectionAssociation
Responsibilities:
beinchargeofthismeetingroundly,coordinateandsuperviseeverygroup;
B.groupingandduties
a.theplanninglayoutgroup
Members:
thememberofSuzhouCityEnvironmentalProtectionAssociation
Tasks:
arrangetheconferencehallandplantheprocessofthemeeting
b.theorganizationandmanagementgroup
Members:
therepresentativesofChinaEnvironmentalProtection
Committee,thechairmanofSuzhouCityEnvironmentalProtection
OrganizationFoundation
Tasks:
organizingandmaintainingthemeetingiscarriedoutsmoothly
c.meetingservicesgroup:
Members:
thesecuritypersonnel,volunteers
Tasks:
maintainorder,servicefortheneedsofallpeople
d.themedianetworkgroup:
Members:
SuzhouMobile-TVChannel,otherparticipatingmediastaff
Tasks:
maketimelyreportsforthemeeting
V.Preparationprogram
TablecPreparationprogram
No.
Workcontent
Finishingtime
Department
1
Toissuetheinvitation
BeforeDec.15th
meetingservicegroup
2
Collectandarrangepromotionalvideoaboutenvironmentalprotection
BeforeDec.20th
planninglayoutgroup
3
Finishtheparticipants’speech
BeforeDec.20th
meetingservicegroup
4
Makeenvironmentalproductionslide
BeforeDec.20th
meetingservicegroup
5
Finalizeandprintagenda
BeforeDec.20th
meetingservicegroup
6
theinformationprintedandbagging
Before
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