Unit 6 Acceptance and Orders.docx

Unit 6 Acceptance and Orders.docx

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Unit6AcceptanceandOrders

Unit6AcceptanceandOrders

PartOneBasicKnowledgeConcerned

1.AcceptanceandConfirmation

Anacceptanceisafactthatthebuyersorsellersagreecompletelytoallthetermsandconditionsinanoffer（oracounter-offerasanewoffer）.Iftheofferisafirmoffer,adealisconcludedafteracceptance.Iftheofferisanon-firmoffer,adealisnotconcludeduntiltheacceptanceisconfirmedbythebuyersorsellers.

Inaletterforacceptanceorconformation,allthenecessarytermsandconditionsmayneedafurtherconfirmation/checkfrombothsides.

Tomakeaneffectiveacceptance,theoffereeshoulddoallofthefollowing:

1）theacceptanceshouldbegivenbytheofferee;

2）theacceptanceshouldacceptallofthecontentsofthepreviousoffer;

3）theacceptanceshouldbegivenwithinthevalidityofthepreviousirrevocableoffer;

4）theacceptanceshouldreachtheofferor.

A reply to an offer which purports to be an acceptance but contains additions, limitations or other modifications is a rejection of the offer and constitutes a counter-offer. 

Areply to an offer which purports to be an acceptancebutcontainsadditionalordifferenttermswhich do not materially alter the terms of the offer constitutes an acceptance.

Additional or different terms relating, among other things, to the price, payment, quality and quantity of the goods, place and time of delivery, extent of one party’s liability to the other or the 

settlement of disputes are considered to alter the terms of the offer materially. 

2.OrdersandTheirEffects

Anorderisarequesttosupplyaspecifiedquantityofgoods.Anordermaybegivenbyaprintedorderform,letter,fax,e-mail,etc.Usually,anorderisasymbolofacceptance,butitmayalsoresultfromanofferoraninquirywithsubsequentquotations.Thatistosay,theformofanordercanbeusedasabuyingoffer,anacceptanceoraconfirmation.Anorderisjustaformtodescribethecommodityaccuratelyandclearly.Sowhenyoureceiveanorderfromacustomer,youneedtoidentifywhatitstandsfor.Andthen,youcanacceptit,counter-offeritandconfirmit.

Usually,businessesuseanorderformtoobtaingoodsfromsuppliers.Whenaformisnotavailable,aletterisneededfortheorder.Whenwritinganorderletter,youmustincludeallthespecificsnecessarytocompletetheordertoyoursatisfaction.Tomakeyourorderclearandeasytounderstand,youshouldusethelistingformatoftheorderformasaguidetogivinginformationaboutthefollowingmatters:

（1）afulldescriptionofthecommodity,includingmodelnumber,size,color,oranyotherrelevantinformation

（2）quantity

（3）dateandmethodofshipment

（4）priceperitem

（5）packing

（6）payment

However,therearetimeswhensellerscannotacceptbuyers’ordersbecausethegoodsrequiredarenotavailableorpricesandspecificationshavebeenchanged.Insuchcircumstances,lettersrejectingordersmustbewrittenwiththeutmostcareandwithaneyetogoodwillandfuturebusiness.Itisadvisabletorecommendsuitablesubstitutes,makecounter-offersandpersuadebuyerstoacceptthem.

Accordingtocommerciallawthebuyer’sorderisanoffertobuyandthearrangementisnotlegallybindinguntilthesellerhasacceptedtheoffer.Afterthat,bothpartiesarelegallyboundtohonortheiragreement.

3.TheMainContentsofanAcceptance/ConfirmationLetter

（1）Thankingthesendersfortheiroffers/counter-offersoracceptance

（2）Declaringthatyouaccepttheofferorconfirmtheacceptancefromthesendersandstating

thatyouwouldliketoconcludebusinesswiththesendersaccordingtothetermsand

conditionsagreedupon（listingallthetermsandconditionsagreeduponindetail）

（3）Statingthatyouhaveenclosedanorderform,acontractconfirmation,orasales

confirmationandaskingforthereturningofonecopydulysignedforyourfile（Itmaybenot

necessaryhoweverifasignedcopyisnotneeded.）

（4）Expressingyourhopethatthetransactionwouldbeconductedsmoothlyandsuccessfully,

andthatbusinesswouldbeexpandedinthefuture

PartTwoLetter-writingGuide

Forlettersofacceptanceorconfirmingacceptance

1.Expressingyourthanksfororder,offer,counter-offeroracceptance

Wethankyouforgivingusatrialorder/offer/counter-offer/acceptance.

感谢贵方的试订单/报盘/还盘/接受｡

SeealsoUnit2-5forallkindsofexpressions.

2.Declaringclearlythatyouaccepttheoffer/counter-offerorstatingclearlythatyouare

confirmingtheacceptance

WearepleasedtoacceptthefollowingorderasperyourfaxofApril4,2013andoursof

April8,2013.

根据贵方2013年4月4日和我方2013年4月8日的传真,我们很高兴接受以下订单｡

Weconfirmhavingpurchasedfromyou7000tonsofcementonthefollowingtermsand

conditions.我们确认已向贵方按下列条件购买7000吨水泥｡

Wearepleasedtoacceptyourofferandconfirmthisorderwiththefollowingparticulars:

...

我们很高兴接受你们的报盘并对订单确认如下:

……

WeconfirmthatdeliverywillbemadebyMarch15,2013asrequested.

我们确认会按要求在2013年3月15日交货｡

WehavedecidedtoacceptyourquotationofUS$3.50persetCIFGuangzhou.

我们决定按每台CIF广州3.5美元的价格接受贵方报盘｡

3.Statingthatyouhaveenclosedanorderform,acontractconfirmation,orasales

confirmationoraskingthereceivertopreparethem（Itisnotnecessarythecase,

however.）

WehaveacceptedyourorderNo.111forladies’clothingandaresendingyouoursales

confirmationNo.BS-043.我们已经接受贵方第111号订购女式服装的订单,并随函附上我方第BS-043号销售确认书｡

EnclosedpleasefindoursalescontractNo.4567induplicate.

随函附上我方销售合同第4567号一式两份,请查收｡

PleasepreparethesalescontractinbothEnglishandChineseversions.

请准备中英两种文字版本的销售合同｡

Wewille-mailthecontracttoyouwithinthenextweek.

我们将在下周把合同通过电子邮件的形式发给你们。

4.Expressingyourhope

Wesincerelyhopethatthisexchangeofbusinesswillbeaninitialoneofmanytoourmutual

advantage.我们诚恳地希望,这次交易是许许多多对双方都有利的贸易往来的开始｡

Wearepleasedtohavefinalizedthisbusinesswithyouandexpectthatwecanexpandthe

tradebetweenusinthefuture.

我们很高兴这次能与贵公司达成交易,期待着将来可以拓展我们之间的交易｡

Wetrustthatthisinitialorderwillleadtofurtherdealingsbetweenourtwocompanies.

我们相信首次试订将会引领我们两公司之间进一步的贸易往来｡

Weappreciateyourcooperationandlookforwardtoreceivingyourfutureorders.

谢谢贵方的合作,并期待将来还能接到你们的订单｡

Forlettersconcerningorders

1.Usingorderasanoffer

Bymeansofthisletter,weplaceanorderwithyouforthetoysofthefollowingparticulars.

籍此致函,向贵方订购下列品种的玩具｡

Weorder120unitsofItalianfurnitureNo.TS-11atUS$320perunitFOBGenoaasfollowing.Ifthisorderisacceptable,pleaseinformusbyfaxore-mail.我们向贵公司订购120套TS-11号意大利家具如下｡每套320美元,FOB热那亚交货价｡如此订单可接受,请电告｡

SeealsoUnit4forotherexpressions.

2.Usingorderasanacceptanceoracceptinganorder

WethankyouforyourquotationofMay20,2012andnowplaceanorderwithyouforthe

followingitems.谢谢贵方2012年5月20日的报价,现向贵方订购商品如下:

InreplytoyourletterofMay20,2012quotingusthepricesofSoybeans,wearepleasedtoplaceatrialorderasmentionedintheenclosedsheet.

兹回复贵方2012年5月20日的大豆报价函,现试订购如所附订单｡

ThankyouforyourorderNo.123.WeacceptitandwilldispatchthegoodsearlyJune.

谢谢贵方123号订单,我们接受此订单,并将于6月初交货｡

SeealsoUnit6forotherexpressions.

3.Usingorderasanconfirmationorconfirminganorder

WearepleasedtoconfirmyourorderfortheT-shirtsonthefollowingterms.

我们很高兴确认贵方按以下条件订购T恤的订单｡

Weconfirmwithyouthefollowingorderforthepillowcasesatthepricesinyourletter.

我们确认按贵方来函中所提价格成交的枕头订单如下:

ThankyouverymuchforyourofferofMay5,2012for500casescannedbeef.Wearepleasedtoconfirmouracceptanceasshownintheenclosedorderform.谢谢贵方2012年5月5日关于500箱罐头牛肉的报盘,我方愿意按附寄订单所示确认接受｡

SeealsoUnit6forotherexpressions.

4.Usingorderasacounter-offerorcounter-offeringanorderorrecommendingsuitablesubstitutes

WearepleasedtoplacethefollowingorderswithyouifyoucanguaranteeshipmentfromGuangzhoutoSingaporebyOctober9,2012:

若贵方能保证在2012年10月9日前将货物由上海运至新加坡,则我方乐于向贵方定购下列货物:

Thankyouforyourorderforbicycles,butweregretthatyourpricesaretoolowtobeacceptable.Inviewofourlong-standingrelations,wewouldliketomakeyouacounter-offerasfollowing:

谢谢贵方关于自行车的订单,但遗憾的是,贵方所出的价格太低以致我方无法接受｡考虑到我们长期的业务关系,我们愿意向贵方还盘如下:

Weregretthatthearticleyouorderedisoutofstocknow.ItwillbearoundJulywhenanewstockissupplied.Wewillinformyouassoonasthenewsupplyisavailable.很抱歉你们所订的货物已无存货｡新货供应大概要到7月左右｡有新货时我们将尽快通知你｡

SeealsoUnit5forotherexpressions.

PartThreeCommonlyUsedExpressionsandSentencePatterns

Expressions

1.finalizeatransaction,putthedealthrough,closethedeal,concludeabusiness,cometothe

conclusion,cometoterms,reachanagreement

2.asanexception

3.initiatebusinesswithsb.

4.confirmthefollowingorder

5.Enclosedpleasefind...;Enclosedyouwillfind...

6.acceptanoffer/order/quotation

7.place/bookatrialorderwithsb.（or:

toordersth.asatrial）

send/givesb.anorderforsth.

8.ordersth.ataprice

9.placeone’sorderelsewhere

10.aspersample

11.forone’sfile/record

12.Pleasebeassuredthat...;Weassureyouthat

13.confirmsupplyof...atthepricesstatedin...

14.makeconfirmationbyreturnfordoingsth.

15.resultin...,leadto...

16.induplicate;intwooriginals

17.onthesametermsasbefore

18.setforth

19.confirmacceptanceofone’sorder

20.recommendsth.asasubstitute

21.ensurethefulfillmentofanorder

22.new/freshorders;initialorders;outstandingorders;trialorders;duplicateorders,repeatorders;amendedorders

23.accept（book）anorder;confirmanorder;cancel/withdrawanorder;carryout/execute/fulf