成交函.docx

成交函.docx

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成交函

成交函

在进出口交易中，一方的发盘或还盘被另一方接受，合同关系即宜告成立。

同时，为了便于履约和监督，双方通常会签订一份合同（采购确认书或销售确认书）。

当出口方向进口方寄送销售确认书的时候，往往会附上一封信，这封信就是我们这里所说的出口成交函。

成交函是一种典型的通知类信函，在写法上与我们在前几章中提及的建交函、发盘函和还盘函有所不同。

1.成交函最主要目的是要告诉对方销售合同已寄出，希望其予以会签。

常用的语句是：

wearesendingyouourSalesConfirmationNo.990123induplicate.Pleasesignitandreturnonecopyforourfile.

2.当然，作为成交函，我们通常还会对本次成交表示高兴，并希冀合同顺利履行。

例如：

Wearegladthatthroughourmutualeffortfinallywehavereachedagreement.

Webelievethefirsttransactionwillturnouttobeprofitabletobothofus.

Youmayrestassuredthatweshalleffectshipmentstrictlyascontracted.

3.另外，在信用证交易中，信用证能否及时开到出口方直接影响着出口能否按时履约交货。

所以拟写成交函时，特别是在距规定到证日较近的情况下，我们还会加上一些催促对方尽早开立信用证的语句。

例如：

Itisunderstoodthataletterofcreditinourfavorcoveringtheabove-mentionedgoodswillbeestablishedpromptly.

Pleaseinstructyourbankertoissuetheletterofcreditasearlyaspossibleinorderthatwemayprocesswiththegoodsimmediately.

Wewishtopointoutthatthestipulationsintherelevantcreditshouldstrictlyconformtothetermswehaveagreeduponsoastoavoidsubsequentamendments.

Acontractisanagreementthatcreatesanobligation,thatisabinding,legallyenforceableagreementbetweentwoormorecompetentparties.Itgenerallyconsistsofanexchangeofpromise—anofferandanacceptance—resultinginanobligationtoperformsomeparticularact.Inordertobevalid,acontractmusthavethegenuineassentofthepartiestoit,thatis,itmustinvolvebothofferandacceptance.Inexport/importtradeasalescontractisalegaldocumentmadebyandenteredintobetweenasellerandabuyeronthebasisoftheirofferandacceptance.Therightandobligationofboththepartiesaredefinitelystipulatedinthecontract.Thecontractisbindingonthemall.Inthecourseofbusinessnegotiation,anofferwithengagementoracounter-offerisaccepted,thetransactioniscompletedandacontractualrelationshipbetweentheofferorandoffereeisconcluded.Itmaybeformalorinformal.Thecontractwhichisgenerallyadoptedinimportandexportbusinessistheformalwrittencontract,eitherasalescontractorapurchasecontract,sometimesintheformofpurchaseorderwhencountersignedbytheseller,orasalesconfirmationwhencountersignedbythebuyer.However,inkeepingwiththeregularpracticeininternationaltrade,awrittencontractorconfirmationisusuallysignedtobindboththesellerandthebuyer.Aformalcontractorconfirmationshouldbepreparedinduplicate;eachcopyshouldsignedbybothparties,andeachpartyshouldkeepasignedcopyofit.

Acontractcanbeworkedouteitherbythesellerorthebuyer,anditiscalledasalescontractorapurchasecontractrespectively.Thesameisalsoapplicabletoasalesconfirmationorapurchaseconfirmation（informal）.Legally,boththesalescontract（orthepurchasecontract）andthesalesconfirmation（orthepurchaseconfirmation）areequallybindingontheparties.Onthewhole,theformerismoreformal,andthelatter,lessformal.Besides,theformalconsistsofnotonlysuchmaintermsasthenameofcommodities,specifications,quantity,packing,marking,price,shipment,portofshipmentandportofdestination,andpayment,butalsothoseclausesconcerninginsurance,commodityinspection,claims,arbitrationandforcemajeure;whilethelattercoversseveralmainitemsonly.Itgoeswithoutsayingthatboththepartieswillbenefitfromthesalesorthepurchasecontractifdisputesoccurbecausethecontracthasprovidedindetailtherelativetermsandwaysofhowtohandleandsettlethedisputes.Itis,then,appropriatetotransactionsoflargeamountandhugequantity.Iftheamountisnotlargeorthebusinessisdonebymeansofagencyarrangementorexclusivesalesagreement,thesaleorthepurchaseconfirmationisoftenused.

Fillinthecontractfromwithinformationgatheredfromthefollowingcorrespondence:

（1）IncomingLetter

July28,2009

SunnyTradingCompanyLimited,

Guangzhou,China

DearSirs,

OneofourclientsinHamburgisinthemarketforaparcelof3000dozenofLadies’Blouses.WewouldthereforeaskyoutomakeusanofferbasedonCIFHamburgincludingourcommissionof2%.

WeshallappreciateitifyouwillarrangeforshipmenttobemadeasearlyaspossiblebydirectsteamerforHamburg.

Asusual,oursightirrevocableL/Cwillbeopenedinyourfavor30daysbeforethetimeofshipment.

Yourfaithfully,

ABCTRADINGCO.LTD

（2）OutgoingLetter

August2,2009

ABCTradingCo.Ltd

Hamburg,Germany

DearSirs,

ThankyouforyourletterofJuly28inquiringfor3000dozenLadies’Blouses.

Wetakeapleasureinmakingyouanofferasfollowings,subjecttoyouracceptancereachingherenotlaterthanAugust18:

3000dozenofArt.No.108Ladies’Blousesinpink,blueandyellowcolors,equallyassorted,withthesizeassortmentofS/3,M/6,andL/3perdozen,packedincartons,atUS＄26.00perdozenCIFC2%Hamburg,forshipmentfromanyChina’sportinOctober.

Pleasenotethat,sincethereisnodirectsteameravailableforHamburginOctober,wefinditonlypossibletoshiptheparcelwithtransshipmentatTokyo.

Welookforwardtoyourearlyreply.

Yoursfaithfully,

SUNNYTRADINGCOMPANYLIMITED

（3）Incomingletter

August9,2009

SunnyTradingCompanyLimited

Guangzhou,China

Dearsirs,

ThankyouforyourletterofAugust2offeringus3000dozenofLadies’BlousesatUS＄26.00perdozenCIFC2%Hamburg.

Wearegladtohavebeenabletopersuadeourclienttoacceptyourprice,thoughtheyfounditabitonthehighside.WearenowarrangingwithourbankfortherelevantL/C.

Whenmakingshipment,kindlyseetoitthatinsuranceistobeeffectedagainstALLRisksandWarriskfor110%oftheinvoicevalue.Astotheshippingmark,wewillletyouknowsoon.

Yoursfaithfully

ABCTRADINGCO.LTD

SalesContract

No.01-115

Sellers:

SunnyTradingCompanyLimited

Buyers:

ABCTRADINGCO.LTD

ThiscontractismadebyandbetweentheBuyersandSellers,wherebytheBuyersagreetobuyandtheSellersagreetoselltheundermentionedcommodityaccordingtothetermsandconditionsstipulatedbelow:

Commodity:

Art.No.108Ladies’Blouses

Specificiation:

equallyassortedinpink,blueandyellowwiththesizeassortmentofS/3,M/6,andL/3

Quantity:

3000dozen

Unitprice:

atUS＄26.00perdozenCIFC2%Hamburg

TotalValue:

US＄78000

Packing:

incartons

ShippingMark:

atbuyer’soption

Insurance:

tobeeffectedagainstALLRisksandWarriskfor110%oftheinvoicevalue.

TimeofShipment:

inOctober

PortofShipment:

anyChina’sport

PortofDestination:

Hamburg

TermsofPayment:

sightirrevocableL/Ctobeopened30daysbeforethetimeofshipment

SalesContract

No.01-115

Sellers:

_________________________________________________________________

Buyers:

_______________________________________________________________________

ThiscontractismadebyandbetweentheBuyersandSellers,wherebytheBuyersagreetobuyandtheSellersagreetoselltheundermentionedcommodityaccordingtothetermsandconditionsstipulatedbelow:

Commodity:

____________________________________________________________________

Specificiation:

___________________________________________________________________

Quantity:

_______________________________________________________________________

Unitprice:

_____________________________________________________________________

TotalValue:

____________________________________________________________________

Packing:

________________________________________________________________________

ShippingMark:

__________________________________________________________________

Insurance:

______________________________________________________________________

TimeofShipment:

_______________________________________________________________

PortofShipment:

_______________________________________________________________

PortofDestination:

_______________________________________________________________

TermsofPayment:

_______________________________________________________________