《商务英语写作教程》期末考试复习资料.docx

《商务英语写作教程》期末考试复习资料.docx

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《商务英语写作教程》期末考试复习资料

《商务英语写作教程》期末考试复习资料

I.ShortQuestions:

1.TheprinciplesofbusinessEnglishwriting:

①Tobeclear:

Goodbusinesswritingisclear.Ithasadefinitemessage,withnoconfusionaboutwhateachsentenceistryingtocommunicate.

②Tobeconcise:

Properlywrittenbusinesspapersareconcise,expressingideasinjustenoughwordsasisnecessary.

There’snounnecessarylong-windednessandbeatingaroundthebush.

③Tobecomplete:

Agoodbusinesspapershouldbecomplete,containingalltheinformationtherecipientswillneedinordertoeffectivelyunderstandit.

④Tobeconsiderate:

Keepyourreader'sneedsinmindasyouwrite.Askyourself,'Whyshouldmyreaderspendtimereadingthis?

'Makeitworthwhileforthemtodoso!

Weweremotivatedtosurvive,tolistenandtoact.Keepinmindyouraudienceorreadermightnotbeasreceptive.

⑤Tobecorrect:

Successfullycommunicateyourmessagebecauseallmistakes,whethermechanicalorfactual,havebeensufficientlyaddressedbycheckingallyourinformationisaccurateandtimely.Proofreaditbeforeyousendit!

Wecouldn'taffordtomakemistakes,ourlivesdependedonit!

⑥Tobecourteous:

Goodbusinesswritingtakespeopleintoaccount,soit’neitherscallousnorinsensitive.There’asprevailingairofcourtesytoeveryoneaddressed,regardlessofhowhighorlowtheirjobtitlesmaybe.

⑦Tobeconcrete:

Conveyyourmassagesconcretely,andtheyshouldnotbeabstract.

⑧Tobecreative:

Usedifferentformatstocommunicateyourmessage.Q&Aformat,graphics,Idealists,etc.

⑨Tobecredible:

Strivetopresentyourselffromapositionofreliabilityandcompetence.Writetoreinforceyourmessageandmakeitmorebelievable.

2.ThefunctionsofbusinessEnglishwriting:

①topromotesalesandservices

②tohandleroutinebusiness

③toestablishgoodwill

④torespondtocomplaints

⑤tocollectmoney

⑥toplaceorders

⑦tomakeannouncement

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3.ThepurposesofbusinessEnglishwriting:

①toexplainorjustifyactionsalreadytaken;

②toconveyinformation,asinaresearchreportorthepromulgationofanewcompanypolicy.

③toinfluencethereadertotakesomeaction;

④todelivergoodorbadnews;

⑤todirectaction.,

II.SentenceRewriting:

1.Whatweknowabouttherecipienttowhomweshallwritewouldhelpusorganizeourmaterial.

Whatweknowabouttherecipientwouldhelpusorganizeourmaterial.

2.Inthevastmajorityofcases,ourproductsarepopularwithEuropeanmarkets.Inmostcases,ourproductsarepopularwithEuropeanmarkets.

3.Ourcompanyhasstrictstandardsthatareusedtostandardizequalitycontrol.

Ourcompanyhasstrictstandardsofqualitycontrol

4.Recipientsofourletterswillappreciateifwehavetakenthetimetoavoidwastingtheirs.Recipientsofourletterswillappreciateourhavingtakenthetimetoavoidwastingtheirs.

5.Thequestionwhetherit’sfeasibletousethisdedicatedsystemremains.

Thequestionremainswhetherit’sfeasibletousededicatedthissystem.

6.Theglossary（附录）sectioncontainstechnicaltermsandtheirdefinitionsthatareselected.

Theglossary（附录）sectioncontainsselectedtechnicaltermsandtheirdefinitions.

7.Itisimportanttomakedocumentsappropriatetothegoalsonehasinmindwhenheorshewritesthem.

Itisimportanttomakedocumentsappropriatetothegoalsonehasinmindwhenwritingthem.

8.Atthispointintime,themotorhousingwillremainsquareinshape.

Atthistime,themotorhousingwillremainsquare.

9.Thereissomeonedownstairswhowantstoseeyou.Someonedownstairswantstoseeyou.

10.Atthetimeofreceivingavisitorordelegation,thehostshouldmakeanarrangementforthem.Receivingavisitorordelegation,thehostshouldmakeanarrangementforthem.

11.Inspiteofthefactthatyourpriceiscompetitive,thequalityofyourproductsislesscompetitive.

Althoughyourpriceiscompetitive,thequalityofyourproductsislesscompetitive.

12.Contentisrelatetolanguagewhichisusedinthewritingwhereasfromreferstothestructureofthewriting.

Contentisrelatetolanguageusedinthewritingwhereasfromreferstothestructureofthewriting.

13.Redundancy,whenstatementsarerepeatedneedlessly,occurs.

Redundancyoccurswhenstatementsarerepeatedneedlessly.

14.Somequestionsrelatedtothisissuehavenotyetbeensolved.

Somerelevantquestionshavenotyetbeensolved.

15.ReceiptofyourletterofJanuary28isacknowledgedherewith.WehavereceivedyourletterofJanuary28.

YourletterofJanuary28hasarrived.

16.Itisdifficulttoexplainthereasonforthedelayinthecompletionoftheinvestigation.Itisdifficulttoexplainwhywehavenotyetcompletedtheinvestigation.

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17.

Despitethefactthatawell-writtenpersonalstatementswillnotovercomepoorgrades,apooronewillsurelyhurtyourchancesofacceptance.

Althoughawell-writtenpersonalstatementswillnotovercomepoorgrades,apooronewillsurelyhurtyourchancesofacceptance.

18.Adecisiononthismattermustbemadeinapromptmannerbeforethedeadlinecomesandgoes.Wemustdecideonthismatterbeforethedeadline.

19.TodayweshippedyourorderofApril15,andyoushouldbereceivingitnextweek.

YourorderofApril15wasshippedtodayandshouldarrivenextweek.

20.Inthebusinessworld,thank-youlettershavebecomeamustintheeventthatyoucareaboutyourcareer.

Inthebusinessworld,thank-youlettershavebecomeamustifyoucareaboutyourcareer.

III.ErrorCorrection:

ClassExercise1:

1.Theinsideaddressisthewriter’saddress.

Theinsideaddressistheaddressee’s/recipientaddress’s.

2.Whenwindowenvelopesareused,lettersneedtobefoldedsothatthenameandaddressappearinthemiddle.

Whenwindowenvelopesareused,lettersneedtobefoldedsothatthenameandaddressappearontheleft.

3.Becausesaleslettersareeffectiveandeconomic（comparedwithprintandvideoadvertising,forexample）,theyareanintegralpartofmanycompanies’marketingstrategies.

Becausesaleslettersareeffectiveandeconomical（节约的）（comparedwithprintandvideoadvertising,

forexample）,theyareanintegralpartofmanycompanies’marketingstrategies.

4.Acompanyorafirmoftenabsorbsnewcolleaguestoextenditsbusiness.Acompanyorafirmoftenabsorbsnewcolleaguestoexpanditsbusiness.

5.Periodreports,sometimescalledactivityreports,allowmanagementtostayinformingonstaffprogresswithongoingworkandprojects.

Periodreports,sometimescalledactivityreports,allowmanagementtostayinformedonstaffprogresswithongoingworkandprojects.

6.AcourtesylikeMr.,Dr.,orMs.precedesthenameoftheaddressee,andwhereapplicable,aprofessionaltitleprecedestheaddressee’slastname.

AcourtesylikeMr.,Dr.,orMs.followsthenameoftheaddressee,andwhereapplicable,aprofessional

titleprecedestheaddressee’slastname.

7.Isthereanythingwrongwiththefollowingaddress?

TheJohnsonCompanyDepartmentStores

CreditDepartment

1BroadStreet

Jackson,MS39558

OneBroadStreet

*1.ZipCode:

美国邮编，其他国家不能用；

Postcode:

英国加拿大使用；

PostalCode:

其他国家。

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2.

号码为1时，要写成One,其他可以写阿拉伯数字。

8.Anitineraryisusuallyaplanofajourneyyouaregoingtomake,whichincludesinformationaboutwhenandwhatyouwilltravel.

Anitineraryisusuallyaplanofajourneyyouaregoingtomake,whichincludesinformationaboutwhenandwhereyouwilltravel.

9.Intheworldofbusiness,questionnairesarefrequentlyusedtocollectstatisticsoraspartofareport.

Intheworldofbusiness,questionnairesarefrequentlyusedtocollectstatisticsoraspartofsurveya.

10.Itisnecessarytosay“referencesavailableuponrequestendofaletter”ofapplicationthe.

Itisunnecessary/needlesstosay“references（证明人）availableuponrequest”attheendofaletterof

application.

ClassExerciseTwo:

1.Itisstrangehowimportantyourjobiswhenyouaskforaraiseandwhatimportantitiswhenyouwantadayoff.

2.Thecomplimentarycloseinaletterfunctionsasamarkofboththeendofthetextandtheinformationfortheaddressee.

3.Therefore,languageusedforregulationsandrulesshouldbesimplebutinformal.

4.Reportsmaybeinternalandexternal,informalorformal.

5.Publicsignsrefertoboardsandnoticesthatareusedtogiveinformationstothepublicforwarningsanddirectionsandevenforadvertising.

Publicsignsrefertoboardsandnoticesthatareusedtogiveinformationtothepublicforwarningsanddirectionsandevenforadvertising.

6.Forsomesensibleproblems,writingaletterismoreeffectivethanaface-to-faceencounter.

7.Thecompanyhasdonealotofnewinnovations.

Thecompanyhasdonealotofinnovations.

8.Trafficsignsaresetupontheeachsideofroads,streetsandfreeways.

Trafficsignsaresetupontheeitherside/bothsidesofroads,streetsandfreeways.

9.Usually,arecipecontainsthenameofthedish,ingredientsrequired,processofcookingandsometimeswayofdoing.

Usually,arecipecontainsthenameofthedish,ingredientsrequired,processofcookingandsometimes

wayoftaking.

10.Howeverdifficultandpainfultheyaretowrite,lettersofcondolenceandsympathyareimperativeif

youhaveapersonalorbusinessrelationwiththedeceased’sfamilyorfriends.

Howeverdifficultandpainfultheyaretowrite,lettersofcondolenceandsympathyareimperativeifyouhaveapersonalorbusinessrelationshipwiththedeceased’sfamilyorfriends.

relationship:

私人、个人关系；relation:

公共关系（国与国之间用relations）

III.Blank-filling:

1.Mistakesmayoccurinday-to-daybusiness,andthesegivexcuses/causes/reasonsforcomplaint

2.Custom