accounting information system.docx
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accountinginformationsystem
AC4161AccountingInformationSystem
SAPSolution
Unit:
Navigation
Topic:
Basicfeatures
1-1Logontothesystemspecifiedbytheinstructorandchangeyourinitialpassword.
1-2YoucanopenandclosesessionsusingSystem→Createsession（orusingtheappropriateicon）andSystem→Endsession.
Themaximumnumberofsessionsyoucanhaveopensimultaneouslyis6.
1-3Tofindthetransactioncode,selectSystem→Status.Thesescreennamesandtransactioncodescorrespondtothemenupaths:
1-3-1Transaction:
SM04forScreenName:
Userlist
1-3-2Transaction:
FD03forScreenName:
DisplayCustomer:
Generaldata
2-2Settinguserdefaults.
2-2-1Tosetthelogonlanguage,gotoyouruserprofile:
System→Userprofile→Owndata
Onthedefaultstab,enterthelanguageofyourchoiceintheLogonlanguagefield.
2-2-2Tosetthedecimalnotationanddataformat,remainontheDefaultstabinyouruserprofile.Selecttheindicatoradjacenttothenotationandformatyoudesire.Saveyourselections.
2-3Definingfavoritesofyourchoice.
2-3-1Favorites→Insertfolder
TypeanynameforthefolderthanselectEnter.Youcanaddasmanyfoldersasyoudesire.Oncecreated,folderscanbedraggedanddroppedtopositionthemwhereyouwant.
2-3-2Tocreatefavorites,selectspecificapplications（transactions）thatyouneedasfavoritesforyourdailyworkfromthemenutreeoftheSAPstandardmenu.AddthemtoyourFavoriteslistbyselectingthemandchoosingFavorites→Addfromthemenubar.Alternatively,usethemousetodrag&dropfavoritestoafolder.YoucanalsousethemenupathFavorites→Inserttransactiontoaddusingatransactioncode.Finally,youcanmoveexistingfavoritestodifferentfolderslaterusingFavorites→Moveorusingdrag&drop.
2-3-3CreateInternetaddressusingFavorites→AddWebaddressorfile.WhenyouselectSAPHomepagefromyourfavorites,anInternetbrowserwillopenandyouwillbeconnectedtoSAP’shomepage.
2-4Settingastarttransaction（optional）.
2-4-1Extras→Setstarttransaction
EnteratransactionofyourchoicethenselecttheEnterpushbutton.Noticethesystemmessageonthestatusbarindicatesthatyourselectedtransactionhasbeensetasthestarttransaction.Thenexttimeyoulogon,thesystemwillgodirectlytoyourstarttransaction.
Note:
TochangebacktoSAPEasyAccessastheinitialscreen,followthemenupathagain,deletethetransactioncodeandselectEnter.Thenexttimeyoulogon,SAPEasyAccesswillbetheinitialscreen.
Unit:
G/LAccounting
Topic:
G/Laccountmasterdata
ToaccessGeneralLedgerAccounting:
Accounting→Financialaccounting→GeneralLedger
1-1Thechartofaccounts
1-1-1Displayachartofaccounts
Informationsystem→Generalledgerreports→Masterdata→Chartofaccounts→SAPminimalvariant
Fieldnameordatatype
Values
Chartofaccounts
INT
Runthereport
1-1-2Displayanaccountinthechartofaccounts
Double-clickonline160000.Thenselectthedisplaysymbol.
G/LaccountlongtextTradePayables–domestic
AccountGroupGeneralG/Laccounts
“Keyword/transaction”tab:
Here,youcantranslatetheaccountnameandenterkeywords.
“Information”tabs:
Here,youcanenterlongtextsforvariouspurposes.
“Type/Description”tab:
Theaccountismarkedasabalancesheetaccount.
NowgobacktotheSAPEasyAccessmenu.
1-2Company-codespecificsettings
1-2-1Checkingtheaccountcurrency
Masterrecords→Individualprocessing→Incompanycode
Fieldnameordatatype
Values
G/Laccount
160000
Companycode
1000
Selectthe“Display”symbol
→TheaccountcurrencyisEUR
Fieldnameordatatype
Values
G/Laccount
160000
Companycode
2000
Selectthe“Display”symbol
→TheaccountcurrencyisGBP.
1-2-2Identifyreconciliationaccounts
Masterrecords→Individualprocessing→Incompanycode
Fieldnameordatatype
Values
G/Laccount
160000
Companycode
1000
Selectthe“Display”symbol
“Controldata”tab:
The“ReconciliationID”fieldisinthe“Accountcontrolforcompanycode”sectionThevalue“Vendors”isenteredinthisfield.Thisaccountisthusareconciliationaccountforaccountspayable.
Viewtheotheraccountslistedinthesamemanner.
Account161000ReconciliationaccountforVendors
Account140000ReconciliationaccountforCustomers
Account141000ReconciliationaccountforCustomers
Account1000ReconciliationaccountforAssets
Account2000ReconciliationaccountforAssets
Reconciliationaccountscannotbepostedtodirectlyinthegeneralledger.Theycanonlybepostedtoindirectlyusingsubsidiaryledgers.
NowgobacktotheSAPEasyAccessmenu.
1-2-3DisplayaG/Laccountlist
Informationsystem→Generalledgerreports→Masterdata→G/Laccountlist→SAPminimalvariant
Fieldnameordatatype
Values
Companycode
3000
Runthereportbyhittingexecute
Thenameofthechartofaccountsisinthethirdlineofthereport.CAUS
NowgobacktotheSAPEasyAccessmenu.
1-2-4DifferencebetweenchartofaccountsandG/Laccountsofacertainaccountstructure.
TheG/Laccountlistcontainsthecompany-codespecificsettingsoftheG/Laccountsforaspecificcompanycode.
1-3Financialstatementversions
Masterrecords→Individualprocessing→Incompanycode
Fieldnameordatatype
Values
G/Laccount
160000
Companycode
1000
Selectthe“Display”symbol
Selectthe“Editfinancialstatementversion”button.
Fieldnameordatatype
Values
Financialstatementversion
INT
Continue
Account160000isfoundinthefinancialstatementversionasfollows:
Liabilities→Payables→AccountsPayable→Duewithinoneyear
Note:
Ifthelanguagedisplayedinthefinancialstatementversionisnotthe
Languageofyourcountry,clickonthedisplay/changeiconandthelanguagewillswitchtothelanguageyouloggedonwith.
NowgobacktotheSAPEasyAccessmenu.
1-4CreatingaG/Laccount
1-4-1Checkingthechartofaccounts
Masterrecords→Individualprocessing→Inchartofaccounts
Fieldnameordatatype
Values
G/Laccount
70000（00isyourgroupnumber）
Chartofaccounts
INT
Selectthe“Display”symbol
Theaccountshouldexist.
NowgobacktotheSAPEasyAccessmenu.
1-4-2Maintainingthecompany-codespecificsettings
Masterrecords→Individualprocessing→Incompanycode
Fieldnameordatatype
Values
G/Laccount
700##
Companycode
1000
Selectthe“Createwithreference”symbol
Fieldnameordatatype
Values
G/Laccount
70000
Chartofaccounts
1000
Continue
Checkthatthedefaultentriesarecorrectandremovethealternativeaccountnumberinthecontroldatatab.
SAVEtheaccount.
DONOTEXITfromthisscreen.Remaininthisscreentocontinuewithexercise1-4-3.
1-4-3Maintainingthefinancialstatementversion
Selectthe“Change”symbol
Selectthe“Editfinancialstatementversion”button.
Fieldnameordatatype
Values
Financialstatementversion
INT
Continue
Thefinancialstatementversionshouldbeautomaticallyexpandedtoshowyou
wherethereferenceaccount,70,000islocatedinthefinancialstatementversion.
Select“Subscribecapital”andchoosethe“Assignaccounts”button.InserttheIintervalof700##to700##.SelectD&C（fordebitandcreditbalance）.
Continue.
SAVEthefinancialstatementversion.
Note:
Ifyouexitedthescreenfromthepreviousexerciseandthenre-enteredthecompanycodescreenofthemasterrecord,thefinancialstatementversionwillnotexpandautomaticallytoshowthelocationofthereferenceaccount,70,000.Inthecase,youwillneedtodothefollowingafterhittingthefinancialstatementversionbuttonforINT,asdescribedabove:
Select“Expandsubtree”（secondiconfromtheleftonthepushbuttonbar）.
Thefinancialstatementversionwillbeexpandedcompletely.Withthe“Find”button,searchforaccount70,000（ordinarysharecapital）.Theaccountisfoundunderthefinancialstatementitem“Subscribedcapital”.
Select“Subscribedcapital”andchoosethe“Assignaccount”button.Inserttheintervalof700##to700##.SelectD&C（fordebitandcreditbalance）.
Continue.
SAVEthefinancialstatementversion.
Note:
Ifyouexitedthescreenfromthepreviousexerciseandthenre-enteredthecompanycodescreenofthemasterrecord,thefinancialstatementversionwillnotexpandautomaticallytoshowthelocationofthereferenceaccount,70,000.Inthiscase,youwillneedtodothefollowingafterhittingthefinancialstatementversionbuttonforINT,asdescribedabove:
Select“Expandsubtree”（secondiconfromtheleftonthepushbuttonbar）.
Thefinancialstatementversionwillbeexpandedcompletely.Withthe“Find”button,searchforaccount70,000（ordinarysharecapital）.Theaccountisfoundunderthefinancialstatementitem“Subscribedcapital”.
Select“Subscribedcapital”andchoosethe“Assignaccounts”button.Inserttheintervalof700##to700##.SelectD&C（fordebitandcreditbalance）.
Continue.
SAVEthefinancialstatementversion.
NowgobacktotheSAPEasyAccessmenu.
Unit:
G/LAccounting
Topic:
Dailyaccountingtransactioningeneralledger
ToaccessGeneralLedgerAccounting:
Accounting→Financialaccounting→GeneralLedger
2-1Postinganincreaseincapital
Documententry→G/Laccountposting
Enterthecompanycode,ifthepop-upboxforcompanycodeappears.Thisshouldnotoccurifyouenteredthecompanycodeinapreviousexercise.
Ifyoudonotneedtoenteracompanycode,thenthecompanycodehasalreadybeendetermined（“set”）atanearlierdate.YoucanseewhichcompanycodehasbeensetbychoosingEnvironment→Setcompanycode
Fieldnameordatatype
Values
Companycode
1000
Co
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