Memo(备忘录)的写法.ppt

Memo(备忘录)的写法.ppt

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LOGOMemos备忘录备忘录DefinitionuMemorandum,memoforshort,isawrittenmessagesentbyonepersontoanotheroragroupofpeoplewithinthesameorganization.uAmemoisusuallymoredirect,conciseandlessformalthanabusinessletter.FormatuTitlelMemorandum/MemouHeadinglTorecipientlFromsenderlDateMonthDay,YearlSubjectTopicuBodylOpeninglDiscussinglClosingFormatuTo:

recipientsnamesandjobtitlesuE.g.uTo:

DavidLin,SalesManageruItisusuallynotnecessarytouseMr.,Mrs.,MissorMs.unlessthememoisveryformal.uFrom:

yournameandjobtitleFormatuDate:

currentdateuSubject:

Thesubjectlineshouldbespecificandbrief.uE.g.“uMandatoryEmployeeBenefitsMeeting”ratherthan“Meeting”HowtowriteasubjectlineuWriteacompletesentenceuThecompanyisgoingtoinstallanewsecuritysystem.uOmitalltheunnecessarywordsuInstallanewsecuritysystemuRearrangethewordorderusecuritysysteminstalluChangethepartofspeechuSecuritysysteminstallationFormatuBody:

uOpening:

uStateoremphasizethepurposeuDiscussion:

uReasons,detailsorexplanationsthatsupportthemainidea.uClosing:

uArequirementorinformingactiontotake.uUseseparateparagraphstopresentideas:

eachparagraphshouldconcentrateononeidea.GuidelinesuAlllinesofthememobeginattheleftmargin.uThetextbeginstwospacesafterthesubjectline.uNoclosingremarksuchasSincerelyorBestregardsisnecessary.uIfthememoislongerthanapage,repeatthe“To”line,thedate,andthesubjectlineonandaddapagenumbertosubsequentpages.GuidelinesuBeingdirectuAvoidover-politenessBeingdirectThecommonbeginningexpressions,ifany,shouldbe:

PleasebeinformedthatPleasenotethatIthascometomyattentionthatIthasbeenbroughttomynoticethatOrsimplyadd“please”or“Iwouldlikeyouto”beforegivinginstructions.Avoidover-politenessSomepoliteexpressionscommonlyusedinbusinessletterswillfindnoplaceinmemos.uIwouldappreciateitverymuchifyoucouldhavetheformsfilledinandreturnedtotheAdministrationOfficeby12June2010.uPleasebesuretohavetheformsfilledinandreturnedtotheAdministrationOfficeby12June2010.uThankyouforremindingmeofthemeeting,andIshouldliketohaveanoverheadprojectorforthesession.uIhavebeeninformedofthemeetingandwouldaskforanoverheadprojectorforthesession.FormatMemorandumTo:

IrisAnderson,TrustOfficerFrom:

SamJones,PayrollAccountingDate:

23October2009Subject:

RequestforUpdateonStockOptionParticipationWeneedanupdateonthoseemployeesinyourdepartmentwhoareparticipatinginthecompanystockoptionplan.Pleaselistthenamesofthosewhoarecurrentlyparticipatingandtheiryearsofservice.Alsolistanyonewhowillbeeligibleforparticipationnextyear.Besuretoturninthisinformationtomeby28October.S.J.ExerciseuSupposeyouarethepresidentofacompany.Writeamemotothevice-president,PercyWhite,tonotifyhimtheemployeestrainingoncomputerandaskhimtowriteaplan.uThefollowinginformationshouldbeincludedinthememo:

u1.timeandplaceofthetraining;u2.howmanypeopleandwhoshouldattendthetraining;u3.howtoorganize.u4.othermatters.SampleuTo:

PercyShelly,VicePresidentuFrom:

LiMing,PresidentuDate:

January20,2008uSubject:

ComputerTraininguIamwritingthisMEMOtoinformyouthatwearegoingtohaveacomputertrainingamongouremployees.Andthedetailsarelistedasfollows.uFirstly,Iwouldlikeyoutodesignourownin-housecomputer-trainingprogram.Wehadbetterclassifytheemployeesaccordingtotheirpostsandputthemthroughtheprograminturn.Secondly,thepositionwillcommenceattheendofMayandwilllastthroughtotheendofAugust.Finally,pleasewriteupabriefplan,describingyouradditionalideasandsuggestionsconcerningthistraining.uIfyouhaveanyquestions,pleasedonothesitatetocontactmeformoreinformation.Homeworkuwevehadseveralcomplaintsfromcustomerssayingthatsomeofthemreceivedthebookstheyorderedwiththewronginvoices,andsomeweresentthecorrectinvoiceswiththewrongbooks.Thishasneverhappenedbefore.TheManagingDirector,MrAugustusFoley,isveryconcernedaboutthis.Willyoupleasedraftamemo,underhisname,acopyofwhichcanbesenttoallworkersintheDispatchDepartment,expressinghisconcernandaskingthemtogivetheirfullattentiontotheirworkandtodouble-checkthatthecorrectinvoicesaresentwithorders?

Iknowtheyhavehadseveralnewworkersstartingthereduringthelast6monthsbuttheymusttakethemtotheDispatchDepartmentManger,oldHarryHawke.Oh,yes,writeitinafriendly,helpfultoneandnotathreateningone.MemorandumTo:

Allworkers,DispatchDepartmentFrom:

MrAugustusFoley,ManagingDirectorDate:

12June2000Subject:

DispatchBooksSeveralcomplaintshavebeenreceivedfromcustomerswhohavebeensentthecorrectorderswiththewronginvoicesandthewrongorderswiththecorrectinvoices.Pleasetakeextracaretoensurethatbothordersandinvoicesarecorrect.IamawarethatwehaveseveralnewmembersofstaffinthisdepartmentandIamnotputtingtheblameontothem.However,ifanyonehasaproblemtheyshouldspeaktoHarryHawk