positiondescription.docx

positiondescription.docx

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positiondescription

GENERALINFORMATION

FORHUMANRESOURCEUSEONLY

JobTitle:

_____________________________________________

EmployeeName:

_____________________________________

PennID:

_____________________________________________

School/Center:

_______________________________________

DepartmentName:

____________________________________

Supervisor’sName:

___________________________________

Supervisor’sTitle:

____________________________________

JobCode:

____________________________________________

PositionGrade:

_______________________________________

ScheduledHours/Wk:

_________________________________

OvertimeCategory:

___________________________________

School/CenterCode:

__________________________________

DepartmentCode:

_____________________________________

RecordNumber:

_______________________________________

UNIVERSITYOFPENNSYLVANIA

POSITIONINFORMATIONQUESTIONNAIRE

ThepurposeofthisquestionnaireistocollectdetailedjobcontentinformationfortheUniversityofPennsylvania'sstaffpositions.Yourinputintothisprocessisveryimportant,asyouranswerswillbeusedtoensurethatcurrentpositiondescriptionsareaccurateandup-to-date.TheinformationwillalsobeusedtodeterminehowPenn'spositionsrelatetooneanotherinoverallpositioncontentresultinginanupdatedjobevaluationprogramfortheUniversity.

Besuretoanswereveryquestionandincludeyournameandsignature.Ifyouareunsureofhowtorespondorneedadditionalinput,pleasediscussitwithyoursupervisororCompensation@8-1317.Whenyouhavecompletedyourquestionnaire,andyouandyoursupervisorhavesigneditindicatingyourmutualagreementonthecontent,pleasereturnittoyourmanagerforreviewandsignature.

Whenrespondingtothequestions:

Current

•Describethepositionasitcurrentlyexists,notasitwasinthepastormaybeinthefuture.

Typical

•Describethepositionasitistypicallyconductedoveranextendedperiodoftime（suchasayear）;donotdescribejustaparticulardimensionofthepositionoratemporaryassignment.

Accurate

•Avoidunderstatingoroverstatingtheposition'srequirements.Itmaybehelpfultothinkabouttheresponsesasthoughyouwereexplainingthepositiontonewstaff.

OthersAssessment

•Considerhowyoursupervisorandsubordinateswouldprobablyanswer.Makesureyouranswerisappropriate,givenwhatyouthinktheywillanswer.

Thisisnotatest

•Considerhowthepositionwouldnormallybeperformedbythetypicalstaff.Feelfreetodiscussresponseswithothersintheposition.Thequestionnaireisnotatestofperformanceorcompetence.

QuestionnaireContents

Thequestionnaireiscomposedofthesectionslistedbelow:

I.PositionSummary:

Abriefdescriptionoftheposition.

II.PrincipalJobDuties:

Themajorpositiontasksandtheircriticallevels.

III.JobEvaluationFactors:

Positioncontentdescriptions.

IV.WorkingConditionsandPhysicalEffort:

Thejob'sworkenvironmentandthephysicalaspectsofthework.

V.Comments:

Anythoughtsonthequestionnaire,theprocessorareaswhichwerenotcoveredelsewhereinthequestionnaire.

Yourownwords

（Pages3-5）

PartsI,PositionSummary,andII,PrincipalPositionDuties,allowdescriptionofthepositionincludingtheprimarydutiesandtheprimaryfocusoftheposition.

Standardizedfactors

Pages（6-24）

PartIII,JobEvaluationFactors,asksyoutopickfromaseriesofmultiplechoicecategoriesforvariouspositionaspectssuchaseducation,specializedknowledge,experience,etc.Thequestionsmeasuretheimportantaspectsofeverypositionbeingsurveyed;however,somequestionsmaynotapplyspecificallytoeachposition.Pleasenotethatnooneresponsemayfitthepositionexactly.Readallpossibleresponsesandpicktheresponsethatmostcloselymatchesyourposition.

PartIV,WorkingConditionsandPhysicalEffort,asksyoutoidentifycharacteristicsoftheworkenvironmentaswellasthephysicaltasksyouperforminthejob.

Inafewsentences,brieflydescribetheprimaryfunctionandpurposeoftheposition.Anexampleisprovidedintheboxbelow.

PositionSummaryExample

IamanAccountsPayableClerk.MyprimaryfunctionistomaintainanaccuraterecordofPenn'saccountspayable,torecordpaymentsinthegeneralledger,trackencumbrancesbydepartment,andtoassigndisbursementstotheappropriatecostcenter.

UsethespacebelowtodescribethepositionyouholdattheUniversity.

MOSTIMPORTANTPOSITIONRESPONSIBILITIES/DUTIES

Onpage6listuptotenmajorpositiontasks,startingwiththemostimportant,forwhichthejobisresponsible.Usestatementsthatstartwithactionverbssuchastype,compose,maintain,direct,develop,analyze,plan,etc.Thinkintermsofwhat,whyandhowthedutiesofyourjobareperformed.Forexample,atypicalresponsibilitystatementforaProgrammer/Analystmightbe:

"Developdetaileddesignspecificationsfordataprocessingsystems."ASecretarymayrespond:

"Typecorrespondenceforreview,editandsignature."

ESTIMATEDPERCENTAGEOFTIME

Estimatethepercentageoftimespentperformingthelistedtask.Thefollowingchartwillassistyouinestimatingtimepercentagesoneitheradaily,weekly,monthlyorannualbasis.

Percentage

Day

Week

Month

Year

5%

30minutes

2hours

1-1/2days

2-1/2weeks

10%

1hour

4hours

3days

5weeks

15%

1-1/2hours

6hours

4-1/2days

2months

20%

2hours

1day

6days

2-1/2months

25%

2-1/2hours

1-1/4days

7-1/2days

3months

Timespentforanytaskshouldaccountforatleast5%oftotaltime,unlessitisacriticalpartoftheposition（e.g.,negotiatingapurchaseagreementeverythreeyears）.Ifthetimespentforanyoneresponsibilityexceeds25%,considersplittingthetaskstatementintotwoormorestatements.Thetotalofallpercentagesshouldaccountforatleast80%to90%oftheposition'stimeandshouldnotexceed100%.Pleaselimityourresponsestothenumberoflinesprovidedbelow.

CRITICALLEVEL

Inthelastcolumn,foreachtask,identifyhowcriticalthetaskistothejob.Identify1to5,1beinglessimportant,5beingmoreimportant.Keepinmindthatpercentoftimedoesnotnecessarilyindicatehowcriticalthetaskistotheposition.Thingsdoneoccasionallymaystillbecriticaltothejob.Considerthosetaskswhichdefineyourjobtobethemostcritical.Theremayalsobemorethanonetaskwiththesamelevelofcriticality（e.g.2tasksranked1,3tasksranked2,etc.）.

CriticalLevelsRated:

LeastImportant

（1）

（2）（3）（4）（5）MostImportant

PrincipalPositionResponsibilities/Duties

Estimated

%ofTime

Critical

Level

Example:

Totalaccounts,checkmathandupdatereports,asrequired

20%

3

1.

%

2.

%

3.

%

4.

%

5.

%

6.

%

7.

%

8.

%

9.

%

10.

%

100%

Identifyanyoftheabovelistedtaskswhichwereaddedinthelastyearbylistingthenumbers（1through10）ofthenewtasks:

____________________

Thissectionofthequestionnairecoverstwelvejobevaluationfactorsthroughaseriesofquestions.Thequestionsareidenticalforallstaffcompletingthequestionnaire.Readeachquestioncarefullyandrespondgenerallywiththesinglebestanswerthatapplies.

Thepositionelementscoveredinclude:

FormalEducation

WorkExperience

Planning

ImpactofActions

Complexity

DecisionMaking

ProblemSolving

Communications

ManagerialSkills

SpecializedKnowledge

Innovation/Creativity

WorkingConditions/PhysicalEffort

Thisfactoridentifiestheminimumpositionrequirementsintermsofformaleducationwhicharerequiredofthepositioninorderforittobeperformedatleastsatisfactorily.Knowledgemayhavebeenacquiredthroughaformaldiploma/degreeprogram,trainingoracombinationofboth.Remember:

Thisistheeducationlevelrequiredfortheposition,notnecessarilyyourownlevelofeducation.Pleasecheckonlyoneresponse.

☐1.Basicabilitytoread,write,andfollowverbalinstructions.Skillnecessarytooperateequipmentsuchasphotocopierormotorvehicle.HighSchoolDiplomaorGEDpreferred.

☐2.Abilitytoread,write,performbasicarithmetic,andfollowverbalandwritteninstructions.Basicknowledgeofgrammar,spelling,andpunctuationnormallyacquiredthroughahighschooleducation.Mayrequirelimitedtrainingorknowledgeinsomespecializedareasuchastyping,recordkeeping,orminorequipmentrepair.HighSchoolDiplomaorGEDrequired.

☐3.Specializedtraininginbasicprinciplesortechniquesinaspecificarea,suchastechnicalprocedures,generalrepair,orbookkeeping.Trainingtypicallyacquiredthroughtwelvetoeighteenmonthsofeducationortrainingbeyondthehighschoollevel.Vocationalorothertechnicalschool,certification,trainingorapprenticeshiprequiredbeyondhighschool.Specializedtraining/certificationrequired（pleasedescribe）:

☐4.Abilityandknowledgeinaspecialtyortechnicalfieldsuchascomplextechnicalproceduresorofficemanagement.Educationequivalenttoanassociatedegreeorcompletionofatechnicalspecialtyprogramofeighteenmonthstothreeyearsduration.Associate'sDegreeorTwoYearCollegeequivalentrequired.Major（s）required:

☐5.Knowledgeofspecializedprinciplesortechniquesequivalenttothatwhichwouldnormallybeobtainedthroughaformalfour-yearcollege/universityacademicprogramoranin-depthspecializedtrainingprogramdirectlyrelatedtothetypeofworkbeingperformed.Bachelor'sDegreerequired.Major（s）required:

☐6.Broadorin-depthbodyofknowledgeequivalenttoth