Cycle Count Procedure V140602 EngWord格式.docx

Cycle Count Procedure V140602 EngWord格式.docx

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∙Allthesub-families（includingStopItems）arecountedatleastonceeast3monthexceptsomedepartments&

sensitivefamilyspecialexamples:

Department10importeddrinks&

cigarettes:

onceaweek

Department30:

batteryfamilyonceaweek.

Appliance:

smallappliance（glasscabinet）onceaweek

otherpartonceamonth

∙CycleCountplanningmustbedefinedatStorelevelundercontrolfromBCCoordinators.

∙AllnegativestockitemsareintegratedintoCycleCountProcesseveryday.

∙CycleCountcannotbedoneon:

∙Thefollowingdayaftertheitemdeletionday（everySunday）

∙Thefirstdayofeachmonth（beforePostDataforAccumulation）

∙DailyCycleCounthastobedoneduringnon-movementitems（in/out）

∙ReceivingYardprocessisnotaffectedbuttheincomingstockshouldbeisolateduntiltheendoftheCycleCountProcess.

∙CycleCountmustbecompletedbeforestoreopening

∙Postingsanytimebefore10:

00a.m.（definedbyPacific4）

∙AllthereturnsandbreakageofthecorrespondingitemsfromtheCycleCountplanningshouldbecompletedbeforetheCycleCountday.Ifnot,thereturnsandbreakagehavetobecountedasinventory.

3.1StoreTeamsTraining

∙CommercialTeamshavetobetrainedbytheOrganization&

SystemsManagerifexistsorbyOrderPoolHeadfor:

Ø

CycleCountProcedure

∙CommercialTeamshavetobetrainedbytheITHeadfor:

Pacific4functionalityandusageofHandHeldTerminal

∙AccountingTeamshavetobetrainedbytheOrganization&

3.2MerchandiseDivisionTeamTraining

∙MerchandiseDivisionTeamshavetobeinformedwithCycleCountProceduretobeawareoftheCycleCountprocessinthestore

4.1NationalOrganization&

SystemsDivisionorMerchandiseDivision

∙ProvidethenationalCycleCountEXCELTOOLSplanningbysub-familyandspreadoutconsistentlytheworkload.

4.2NationalFinancialManager

∙BuildtheNationalGoodsCheckingRatioList.（seeAttachment2）

4.3CommercialTeam

∙ThesalesmanagershouldputthequantitiesundereachsubfamilyintotheCycleCountplanningsothattheAccountingHeadcanarrangethecheckingteamaccordingly.

∙TheSalesManagerisresponsibletoorganizetheCycleCountaccordingtoStoreCycleCountPlanning.

∙TheSalesManagerensuresenoughhumanpowertodotheCycleCountaccordingtotheplanning.

∙TheSalesManagerisresponsiblefortheaccuracyofthesub-familyinventoryquantity.

4.4Organization&

SystemsManagerorOrderPoolHead

∙PrintNegativeStockReport.

∙PrepareCycleCountListaccordingtoStoreCycleCountPlanningandaddtheminusstockitemsintothedailyCycleCountlist.

∙CorrectthediscrepanciesontheCycleCountReport,printthecorrectCycleCountReportandstapleswiththeoldreport.

∙Dopostingprocessbefore10:

00am.

∙FollowuptheCycleCountScheduleontheBoucleComplè

teSignboard.

∙Askthecommercialtogivetheexplanationforbigstockdiscrepancy（morethan50pcsor500RMB）（seeAttachment4）.

4.5AccountingHead

∙Isresponsibleforthecheckingandcorrectionstepsfrom（7:

00AMto9:

00AM）

∙ManagetheCheckingTeam

∙Authorizetheposting.（Before10:

00AM）-

∙Mustbeinformedthebigstockdiscrepancyandsignedthecyclecountbigdifferencecontrollist.（morethan50pcsor500rmb）（Seeattachment4）

5.1StoreCommercialTeam

5.1.1Dailyactivity/Afternoon

Preparation（eveningbefore）

∙MustplansufficientmanpowertohandleCycleCountprocess.

∙MustmakesurethatstorageareasarearrangedaccordingtoStorageOrganizationProcedureandgoodstobecountedarewithInventoryStickerreadyforCycleCount.

∙MustmakesurethatintheSalesAreaeveryitemhasoneShelftag.

5.1.2Dailyactivity/Morning

Counting（eveningbeforeafterstoreclosing）

∙Ensurethatallgoodsarewellarrangedandpiledupaccordingtoinventoryrules.

∙PutastickerinfrontofallitemsincludedinCycleCountList.

∙Startcountinggoodsaccordingtoinventoryrules.

∙Writequantitiesontostickers.

Scanning（from6:

30to7:

15）

∙TakethenecessaryquantityofHandHeldTerminal.

∙3scanningprinciplesneedtoobey:

∙Scanfromlefttoright

∙Scanfromuptodown

∙Scanfromelementtoelement

∙StarttoscanitemfromsalesareatostorageandkeyinthequantityaccordingtoInventorySticker.

∙Ifnogoodsontheshelf,scantheshelftagbarcodeandkeyinquantity‘0’（includingStopItem）.

∙Ifscanningfailed,keyinthebarcodenumber

∙Incaseofunknownbarcodeisscanned,quantityinputisallowedandwillbekeptinaspecialfile“CycleCountUnknownBarcodeReport”butnotpossibletobepostedtoadjustthestockquantity.

∙Putonthefloortheitemwithunknownbarcodeforeasyidentification.

∙PutacrossontheInventoryStickeraftereachkey-in.

Reporting（from7:

15to7:

35）

∙PrinttheItemNotYetCountedandUnknownBarcodeReport.

ModificationandAdjustmentofthecounteditems（from7:

∙Resolveunknownbarcodeproblems.

∙MakesurethereisnomoreitemintheItemNotYetCountedReport

∙PrinttheCycleCountReportbySequenceNumber.

Firstdoublechecking

∙CheckingTeammustcheck100%oftheCycleCountReportquantityagainstthesticker’squantity—UsethefileofCycleCountReportbySequenceNumber.

∙DonotremovethestickersanddonotreplenishtheshelfuntilAccountingTeamperformsdoublecheckingstep.

∙ProvidetheCycleCountReportbySequenceNumberaftercheckingtoAccountingsupervisor（before7:

30）.

5.2CheckingTeam

5.2.1Dailyactivity/Morning

∙Accountingsupervisor:

afterreceivingtheCycleCountReportbySequenceNumberfromCommercialteam,printCycleCountReport（withdiscrepancy）.

∙ThediscrepancyarehighlightedontheCountReportbySequenceNumber&

giventodoublecheckingteam.

∙CheckingTeammustcheckthecountedquantitiesontheCycleCountReportbySequenceNumberagainsttherealqtyinstoreor/andstorage.

∙Ifanydiscrepancyfound,correctthequantitymanuallyontheReportandconfirmwiththeSalesManager.

∙TheCheckersigns&

writeshisnameontheCycleCountReport.

∙AccountingDivisionfollowuptheAdjustmentvaluefromCycleCount.

5.2.2Monthly

∙AccountingHeadhastoorganizeCheckingTeamforCycleCount.

∙Theteamincludeatleast7person:

1fromAccountingtoorganize

2double-checkingConsumergoods

1double-checkingBazaar

1double-checkingAppliance

2double-checkingTextile

5.3Organization&

5.3.1Dailyactivity/Morning

Correction

∙ModifiesthequantityintotheSystem,ifany.

∙ReprintstheCycleCountReportandattachittothefirstReport.

Posting

∙DothepostingwiththeStockAdjustmentReasonofCycleCount.

∙PrinttheStockQuantityAdjustmentReportandgiveittoAccountingforfilingforaminimumof3months.

∙HighlightontheCycleCountBoardthecountedsub-families.

NegativeStock

∙PrinttheNegativeStockReportaftertheCycleCountposting.

∙SubmitacopyofNegativeStockReporttoSalesManagerforanalysisandactionplan.

5.3.2Dailyactivity/Afternoon

Preparation

∙PrepareCycleCountItemList（tobecountedthedayafter）accordingtoCycleCountPlanningincludingNegativeStockItems

∙PrintCycleCountItemlist.

∙SubmitallreportstoDivisionManagersorSalesManagers.

5.3.3Monthly

Reporting

∙PrinttheItemNotYetCountedoftheMonth.

∙SubmitsthereporttoStoreManager.

∙PrintaMonthlyStockQuantityAdjustmentReportandgiveittotheAccounting.

Daily

End-of-Month

Attachment

Attachment1:

InventorySticker

Attachment2:

NationalGoodsCheckingRatioList

Attachment3:

NationalCycleCountPlanning（example）

Attachment4:

cyclecountbigdifferencecontrollist

（TobefinishedbyNationalAccounting）

Attachment3:

cyclecountbigdifferencecontrollist