Guide for Parent Manager Election.docx

Guide for Parent Manager Election.docx

《Guide for Parent Manager Election.docx》由会员分享，可在线阅读，更多相关《Guide for Parent Manager Election.docx（14页珍藏版）》请在冰豆网上搜索。

GuideforParentManagerElection

（28-10-05）,（Rev.15-9-06）

（Rev.30-4-07）,（Rev.1-7-07）

FORREFERENCEONLY

GuideforParentManagerElection

Introduction

1.ThiselectionguideoutlinestheproceduresinaccordancewiththeEducationOrdinance（theOrdinance）fortheelectionofparentmanagers.PleaserefertoAnnexIfortheprovisionsofelectionofparentmanagersintheOrdinance.TheIncorporatedManagementCommittee（IMC）isrequestedtopassthisguidetotherecognisedparent-teacherassociation（PTA）oftheschoolforreferenceinworkingoutanelectionmechanismforelectingparentmanagers.PTAsmayadaptthiselectionguidetosuittheirownneedsandprovideformattersrelatingtoparentmanagerelectioninthePTAconstitutions.

2.Sincetheimplementationofschool-basedmanagementinallpublicsectorschoolsin2000,theEducationBureauhaspromotedtheparticipationofkeystakeholdersinschoolmanagementanddecision-making.TheOrdinanceaimsatintroducinganopenandtransparentparticipatoryschoolgovernanceframeworkinschoolsbyincludingkeystakeholdersliketeachersandparentsintheIMC.TheOrdinanceprovidesthatthereshallbeatleastoneparentmanagerintheIMCandwheretheIMCconstitutionprovidesonlyoneparentmanager,analternateparentmanagershallalsobeprovided.Bothparentmanagerandalternateparentmanagershouldbeelectedinthesamemanner.

3.TheelectionofparentmanagersshouldbeconductedbythePTArecognisedbytheIMC.ForschoolswhichhavenoPTA,theyshouldestablishoneasearlyaspossible.ThePTAconstitutionshouldprovidefortheelectionproceduresofparentmanager（s）andtoensurethatthemechanismisfairandtransparent.Detailedarrangementsoftheelectionshouldbemadeknowntoallparents.ThePTAmayamenditsconstitutionwherenecessaryinorderthatitfulfilstheconditionsforrecognitionbytheIMCandhenceisresponsiblefornominatingparentmanager（s）.Allparentsshouldbeconsultedonsuchchangesandanysubsequentamendmentstotheelectionmechanismshouldbeproperlydocumented.

TheCandidature

4.Allparentsofcurrentpupilsoftheschoolareeligibletobecomecandidates.Parentsinrelationtoapupilincludesaguardianofthepupilandapersonwhoisnottheparentorguardianofthepupilbuthastheactualcustodyofthepupil.

5.Aparentshouldnotbenominatedintheeventofthefollowingsituations—

（i）He/sheisaservingteacheroftheschool（becauseteacherscanjointheIMCinthecapacityofteachermanagers）;or

（ii）He/shedoesnotmeettheregistrationrequirementsofmanagerssetoutinsection30oftheOrdinance.

6.AsstipulatedintheOrdinance,nomanagershallserveinanIMCinmorethanonecapacity.Thus,noonecanserveasaparentmanagerandanalumnimanageratthesametime.Iftherearetwoelectionsunderdifferentcategoriestobeconductedconcurrentlyinaschool,nocandidateshallparticipateinmorethanoneelection.

Number&Tenure

7.TheIMCshouldspecifythenumberandtenureofofficeofparentmanager（s）andanalternateparentmanager（ifapplicable）initsconstitution.Generally,thetermofofficeofaparentmanagerisrecommendedtocomeintoeffecton1Septemberandterminateon31August.SincethePTAmaynotbeabletoconducttheelectionofparentmanagersbefore1September,itisrecommendedthattheelectionshouldbeconductedwithintheperiodfromSeptembertoNovember.ThePTAshouldthennominatetotheIMCtheparentelectedforregistrationasaparentmanager.Otherwise,inaccordancewithsection40AUoftheOrdinance,ifthepostofparentmanagerisvacantformorethanthreemonths,theIMCshouldapplytothePermanentSecretaryforfurtherextensionoftheperiodforfillingthevacancy.

NominationProcedures

ReturningOfficer

8.ThePTAmayassignaReturningOfficertomonitorthenominationsandsupervisetheissueofballotpapersandcountingofvotes.TheReturningOfficermaybeelectedamongsttheoffice-bearersofthePTAorateacherappointedbytheschool,buthe/shemustnotbeacandidatefortheparentmanagerelection.

PeriodofNomination

9.ThePTAshouldspecifyinitsconstitutiontheperiodofnominationfortheparentmanagerelection.

Nomination

10.TheReturningOfficermayissuealetterinformingallparentsofthenumberofparentmanagervacancies,theperiodofnomination,methodofnomination,dateofvoting,dateofcountingsession,dateofannouncementofresultsandotherrelevantinformation.Anominationformshallbeenclosed.Atthesametime,thelettershouldoutlinetheeligibility（paragraphs4to6above）andresponsibilitiesofcandidates.Aparentmaynominateoneselforanothereligiblecandidatetostandfortheelection.ThePTAmayspecifyinitsconstitutionthemaximumnumberofnomineesthateachparentcannominate,andconsiderwhetheritisnecessarytoestablishamechanismforsupportingthemotion.Ifsuchamechanismistobeestablished,theconstitutionshouldsetoutdetailedarrangements,suchassecondersmustbeparentsofcurrentpupilsandthenumberofsecondersrequired.Allrequirementsmustbereasonableinordertoensurethatthemechanismisfair.

11.Ifnooneisnominated,thePTAmayconsiderextendingthedeadlineofnominationorconductingtheelectionagainafteralapseofsometime.Theelectionproceduresshouldcaterforsuchoccasionsandspecialarrangementsshouldbemadebasedontheprinciplesoffairness,opennessandsimplicity.

Candidates’Information

12.Eachnominatedcandidateshouldsupplyabriefstatementofhis/herpersonalinformationtotheReturningOfficerwithinthenumberofwordsasrequiredbythePTA.

13.Notlessthan7daysbeforetheelectionday,theReturningOfficershouldissueanotherlettertoallparentslistingthenamesofthecandidatesbeingnominated.Thebriefintroductorystatementsofthecandidatesincludingtheirdeclarationsshouldbeattached.ThePTAshouldguardagainsttheriskofincurringanylegalliabilityinpublishingthosestatements.Thelettershouldalsoexplaintheproceduresandthetime-tableoftheelection.Ifpossible,theReturningOfficercanarrangeameetingforthecandidatestointroducethemselvestoallparentsandanswerquestionsfromthem.

Electors’Eligibility

14.Allparentsofcurrentpupilsoftheschoolareeligibletovote.Ateacheroftheschoolwhoistheparentofacurrentpupiloftheschoolalsohastherighttovote.Everyeligibleelectorhasequalvotingright.Everyparentshouldvoteindividuallyandshouldhaveonlyonevoteirrespectiveofthenumberofchildrentheparenthasattheschool.Forsimplicitysake,thePTAmaygivepupilstwovoteseachfortheirparentstovote.Onrequest,aballotpapermaybegiventotheguardianofthepupilorthepersonwhohastheactualcustodyofthepupil.

ElectionProcedures

DateofVoting

15.Theperiodbetweenthedateofvotingforparentmanagerelectionandthedeadlineofnominationshouldatleastbetwoweeks.

Votingmethod

16.Toensureafairelection,thevotingshouldbeconductedbysecretballot,i.e.electorsarenotallowedtoputdowntheirnamesoranyothermarksofidentificationontheballotpaperandshouldnotlettheotherelectorsseewhomtheyhavevotedfor.AsampleoftheballotpaperisatAnnexII.

17.Aballotboxshallbemadeavailablefortheelection.ItshouldbelockedandthekeyshouldbekeptbytheReturningOfficer.TheReturningOfficercanspecifyintheelectionprocedureswhichvotingmethodstheparentsmayadopt.Ifparentsarerequestedtovoteinpersonintheschool,theReturningOfficershouldinformallparentsinadvanceofsucharrangementsandspecifyclearlythedate,timeandvenueofthevoting.Ifparentsareallowedtoasktheirchildrentoreturntheirballotpaperstotheclassteachers,theballotpapersshouldbesealedinenvelopesspecificallydesignedforthatpurposebeforeplacingthemintotheballotbox.Blankballotpapersshouldalsobereturnedtotheschool.TheReturningOfficermayalsospecifyintheelectionproceduresanyothermeansofreturningtheballotpapers,suchasbypostorinperson.Theschoolshouldrecorddownthoseparentswhohavesubmittedtheballotpapersandthenarrangetoputtheballotpapersintheballotbox.

Countingofvotes

18.TheReturningOfficershouldarrangeacountingsessionandinviteallparents,allcandidates,and/ortheprincipaltoattendandwitnessthecountingofvotes.

19.ThechairpersonofPTA,theReturningOfficerand/ortheprincipaloftheschoolshouldparticipatetowitnessthecounting.Duringthecountingsession,theReturningOfficermustmakesurethatallballotpapershavebeenpouredoutfromtheballotboxbeforecountingstarts.Aballotpaperwillbedeemedtobeinvalidif—

（i）thenumberofcandidatesmarkedontheballotpaperexceedsthenumberthatisallowed;

（ii）theballotpaperhasnotbeenmarkedproperly;or

（iii）theballotpaperismarkedinsuchawaythattheidentityoftheelectorcanbetraced.

20.Ifthereisonlyoneparentmanagervacancy,theonewhoobtainsthegreatestnumberofvoteswillbenominatedforregistrationastheparentmanagerwhereastheonewhoobtainsthenextgreatestnumberofvoteswillbenominatedforregistrationasthealternateparentmanager.Iftherearemorethanonevacancy,thesuccessfulcandidatesaretheoneswhoobtainthegreatestnumberofvotes,thenthenextgreatestandsoonuntilallvacanciesarefilled.AnarrangementshouldbespecifiedinadvanceinthePTAconstitutiontodeterminewhoshallbeelectedwhentwoormorecandidatesobtainthesamenumberofvotes,suchasconductingasecondroundof