英文函电书写基本原则Word格式文档下载.docx

1、可以是twice a month 或者once two month.故读信者就迷惑了，可以改写为：1.We have two direct sailings every month from Hong Kong to San Francisco.2.We have semimonthly direct sailing from Hong Kong to San Francisco.3.We have a direct sailing from Hong Kong to San Francisco.（二）注意词语所放的位置：1. We shall be able to supply 10 cas

2、es of the item only. 2. We shall be able to supply 10 cases only of the item.前者则有两种商品以上的含义。（三）注意句子的结构：1.We sent you 5 samples yesterday of the goods which you requested in your letter of May 20 by air.2.We sent you, by air, 5 samples of the goods which you requested in your letter of May 20.五、Concis

3、eness 简洁（一）避免废话连篇：1.We wish to acknowledge receipt of your letter.可改为：We appreciate your letter.2.Enclosed herewith please find two copies of.可改为: We enclose two copies of.（二）避免不必要的重复：（三）短句、单词的运用：Enclosed herewith-enclosedat this time-nowdue to the fact that-becausea draft in the amount of $1000-a d

4、raft for $1000六、Concreteness 具体七、Correctness 正确如何写修改信用证的邮件？信息来源:世界经营者这是一个朋友提供给我的，觉得不错，大家没事时可以一起学习！ 1、信用证 Bank of North Italy Irrevocable Credit No.4352 Milano,Oct.,27,1996 Jiangxi Comfort Imp.&Exp.Co.,Ltd. Nanchang,China Dear Sirs, We herely establish an irrevocable letter of credit in your favor fo

5、r account of Jiangxi Comfort Imp.&Exp.Co.,Ltd. for an amount of about USD212,500（Say U.S.Dollars Two Hundred and Twelve Thousand Five Hundred Only）available by your draft drawn on us at sight accompanied by the following documents:1） Signed Commercial Invoice in triplicate contact No.96COT491. 2） Fu

6、ll set of clean shipped on board ocean bills of lading made out to order and blank endorsed,marked freight prepaid. 3） Inspection certificate of quality and weight in triplicate issued by Jiangxi Commodity Inspection Bureau Certificate of Orgin in triplicate. 4） Evidencing shipment of 500 metic tons

7、 of Chinese Red Beans at USD 425.00per metric ton FOB Tianjin. 5） Shipment is to be made on or before Nov.30,1996 from China to Genoa. 6） Partial shipments are prohibited. 7） Transhipment is prohibited. 8） 5% more or less is allowed both for the total quantity and amount. 9） This credit is valid in

8、Italy until the 15th day after shipment. Yours faithfully 2、有关合同主要条款 合同号：96COT491 卖方：江西康福特进出口公司 买方：意大利ABC贸易公司 商品：500公吨中国红小豆，允许5%溢短装 单价：FOB天津每公吨425美元 总金额：212500美元（允许5%上下） 运输：从天津经海运至意大利，装运不晚于1996年11日，不允许分批 或转船 付款：由买方开立100%保兑的不可撤销信用证，装运后15天内在中国议付有效 从该合同可以看到些信用证还是有些地方需要修改，如果有兴趣的话，可以自已试试看，如何给你的客人写邮件告知哪些地

9、方需要修改？答案如下：We have received your L/C No.4352 for Contract No.96COT491.After checking, we would request you to make the following amendments:1）The L/C should be confirmed. 2）The L/C should read:for account of ABC trading Co.,Italy. 3）Freight Prepaid should be Freight Collect. 4）Inspection Certificate

10、 should be issued by the Jiangxi Commodity Inspection Bureau. 5）The credit is to be valid for negotiation in China instead of in Italy. Please make the above amendments so that we may make arrangements for shipment. Yours truly英文电子邮件的写作技巧（1）This is an english writing howto I copied from somewhere （n

11、ame withheld） some time ago. hopefully youll find it helpful too. 日常要处理许多信件电邮,因而运用英语上不得不留神,以下有一些个人意见,也参考了一些书本,希望大家有所得益。A. 文法上 1.切忌主客不分或模糊. 例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.” 应改为 Deciding to rescind our earlier estimate, we have

12、 updated our report to include $40,000 for new equipment. （We决定呀, 不是report.） 2.句子不要凌碎. 例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 应该连在一起. 3.结构对称,令人容易理解. 例子: The owner questioned the occupants lease intentions and the fact that the contrac

13、t had been altered with ink markings. 应改为: The owner questioned the occupants lease intentions and ink alterations of the contract. 4.单众数不要搞乱,不然会好刺眼,看不舒服. 例如: An authorized person must show that they have security clearance. 5.动词主词要呼应. 想想这两个分别: 1.This is one of the public-relations functions that is

14、 underbudgeted. 2. This is one of the public-relations functions, which are underbudgeted. 6.时态和语气不要转变太多.看商务英语已经是苦事,不要浪费人家的精力啊. 7.标点要准确. 例如: He did not make repairs, however, he continued to monitor the equipment. 改为: He did not make repairs; however, he continued to monitor the equipment. 8.选词正确. 好

15、像affect和effect, operative和operational等等就要弄清楚才好用啦. 9.拼字正确. 有电脑拼字检查功能后,就更加不能偷懒. 10.大小写要注意.非必要不要整个字都是大写,除非要骂人,:,例如: MUST change to OS immediately. 外国人就觉得不礼貌和喝令人一样. 要强调的话,用底线,斜字,粗体就可以了.B. 文体1.可读性.对象是大学程度的话,用高中的英文就行,不要以为人人都是语言大师.多用短句（15-20字吧）, 技术性的字,就更加要简单易明. 2.注意段落的开头.一般来说,重要或强调的事情都放在信件或段落的开头,而句子就放在最尾.

16、例如: 1.Because he was unable to attend the meeting personally, he forwarded his congratulations on cassette tape. 2.He forwarded his congratulations on cassette tape because he was unable to attend the meeting personally. 两者强调的事情就有分别了. 3.轻重有分. 同等重要的用and来连接,较轻放在次要的句子里. 4.意思转接词要留神. 例如: but （相反）, theref

17、ore （结论）, also （增添）, for example （阐明）. 分不清furthermore和moreover就不要用啦. 5.句子开头不要含糊不清的主词. 例子: These decisions have been a big disappointment to the committee members. They have delayed further action. They是指什么呀?开头少用this, that, it, they, 或 which. 6.修饰词的位置要小心,例如: He could only reimburse the cost after Jul

18、y 15. 应为 He could reimburse the cost only after July 15. 7.用语要肯定准确.切忌含糊. 例如:The figures show a significant increase.” 怎样significant呀,大哥? 改为: The figures show an increase of 19%. 8.立场观点一致. 少用被动语. 例如: Partial data should be submitted by April. 改为: You should submit partial data by April.就很好了. 英文电子邮件的写

19、作技巧（2）C. 格调1.式样和句子长度不要太单调. 千篇一律的subject-verb-object会闷死人的.有时短句跟着长句可以化解一下. 2.弱软的词（e.g. was, were, is, are.）可以加强一点. 例如: Prunton products are highly effective in . 改为: Prunton products excel in .就有力很多了. 3.亲切,口语化是比较受欢迎! 用宾词和主动的词,让人家受落. 例如: 1. This information will be sincerely appreciated.” 2. We sincere

20、ly appreciate your information. 明显地,我们会喜欢第2句.D. 写信提示1.人家的名字千万不要错.老一辈的看到名字错就干脆撵去垃圾桶. 同样, 头衔都不要错. 头衔或学位,任择其一吧.以下是一样的:Howard E. Wyatt, D.D.SPhD. Dr. Howard E. Hyatt 2.多过一个男人,用Messrs,就是Misters的意思,不过不要跟名字,跟姓就行啦.例如:Messrs. Smith, Wyatt, and Fury 女人呢? 用Mesdames, Mmes., or Mses. 同样不要跟名字. 例子:Mses. Farb, Lion

21、el, and Gray 男女一齐呢? 弄清楚称呼就行.例如:Dr. and Mrs. Harold Wright Mr. Harold Wright and Dr. Margaret Wright Mr. and Mrs. Harvey Adams-Quinn 3.有人有自己头衔就要跟紧,例如有人有荣誉学位就不喜欢用一般的头衔啊有时大头不知道对方头衔,干脆用Ms.算了. Ms. Sarah Gray 4.地址要低日期至少两行.处名时,职衔短可以一行过,长就下一行吧.例如:Ken Green, President Ken Green Vice President of Internationa

22、l Operations 但这个就显得有点。:Vice President of Unicom China 正确应为:Vice President, Unicom China 5.老外的名字有时有Jr. 或 Sr.,之前的逗点是随你喜欢的,以下都是正确,不要笑人:Michael J. Smith, Jr. Michael J. Smith Sr. 6.外国国名尽量用大写.是为尊重,也方便邮差叔叔. 7.地址上的数字直接用阿拉伯数字吧,除了One,例子:127 Ninth Avenue, North 127 E. 15 Street 5 Park Avenue One Wingren Plaza

23、运输函电外贸英语范例CHINA TRANSWORLD SHIPPING CORPORATION 3333 Binhai Street,Liaoning,China Tel:（0411）5000000 Fax:（0411）5000001 Zip code:116001 September 13,2003Mr.Jason GoodmanSenior Shipping ClerkNorthgranary Cereals,Inc.616 Taiyangdao StreetHarbin 116001 Dear Mr.Goodman:Thank you for your fax of September

24、11.We are pleased to inform you that we have been able to secure the vessel you asked for.She is the SS Bohai and is docked at present in Lianyungang.She has a cargo capacity of eight thousand tons,is a bulk carrier,and has a speed of 24 knots which will certainly be able to make the number of trips

25、 you mentioned.Please fax us to confirm the charter and we will send you the charter party.Yours sincerely,Liu HanchenCharter Department 如何用英文预约客户Appointments Dear Mr. / Ms., Mr. John Green, our General Manager, will be in Paris from June 2 to 7 and would like to come and see you, say, on June 3 at

26、2.00 p.m. about the opening of a sample room there.Please let us know if the time is convenient for you. If not, what time you would suggest. Yours faithfully 约定 尊敬的先生/小姐，我们的总经理约翰格林将于六月2日到7日在巴黎，有关在那开样品房的事宜，他会于六月3日下午2：00点拜访您。 请告知这个时间对您是否方便。如不方便，请建议具体时间。 您诚挚的 询盘函电范例KK Kiddie Korner,Inc. March 2nd,2000

27、 Datex Trading Co. Ltd. Lianfang building 666 Huayuan Avenue Dalian, Liaoning China Dear Sir or Madam, We were impressed by the selection of sweaters that were displayed on your stand at the Menswear Exhibition that was held in Chicago last month. We are a large chain of retailers and looking for a manu