英文书信格式PPT推荐.ppt

1、西方国家中有些信头甚至还有单位负责人的姓名、职务和职称。信头的目的是使收信人一看便知道书信来自何处，何时发出，便于复信和查阅。写信头时，先写发信人的地址，然后写其他项目和发信日期。具体次序是：第一行写门牌号和街名；第二行写区名、市、省、国家名；国家名前加上邮政编码，国家名称后面可以加上电话号码，最后一行写发信日期。,信头,Foreign Languages DepartmentCollege of Foreign LanguagesBeijing UniversityBeijing,100044Peoples Republic of ChinaTel:86-010-51688719Aug.20

2、,2009（美式）,579 Qianwangang Road Huangdao,Qingdao,Shandong Peoples Republic of China 20 Aug.,2009（英式）,并列式,斜列式,信内地址即收信人的姓名和地址，它要写在信纸的左上角，低于写信人地址和发信日期一两行写。其书写顺序是，先写收信人姓名、头衔和单位名称，占一二行，然后写地址，可占二至四行。,信内地址,Mr.William Wood81 Fifth StreetWashington D.C.10038U.S.A.,Mr.William Wood 81 Fifth Street Washington D.

3、C.10038 U.S.A.,并列式,斜列式,Junior Class 1Dept.of EducationShandong UniversityNo.579 Qianwan RoadQingdao,266000Apr.6,2008,信头寄信人的地址和日期,Zhiyuan Middle School,No.579 Qianwan RoadQingdao,266000,信内地址收信人地址,Dear Mr.Wang,称呼,Learning from Mr.Zhou,a teacher in,正文每段开头右缩进约五个字母,Sincerely yours,Li Wei,结束语及签名正文下一、二行处,E

4、ncl:Personal Resume,关于称呼,不认识的人：Dear Sir/Madam认识但不熟悉的人：Dear Mr./Mrs./Ms./Dr./Prof.Smith朋友：Dear Mary,关于结束语,写给机关、团体或不认识的人：Yours truly,Truly yours,Yours faithfully,Yours sincerely写给长者或上级：Yours respectfully,Respectfully yours,Yours obediently 朋友或亲戚：Yours,Ever yours,Yours ever,Yours affectionately,Lovingl

5、y yours,（Much）Love,With Love,Your devoted friend,信件常用称呼和落款用法,附件信件若有附件，应在左下角注明Encl.或Enc.。若多个附件，则应写Encls.副本转送信件若有副本转送，应在左下角注明CC.再启再启部分用来补充正文中遗漏的话，一般应尽量少用，正式的文件中更应避免使用。如果有可用P.S.补叙,并列式/齐头式/正排式 这种格式的要领：每个要素都从左边开始排列，每一行都不向右缩进，因而 整封信的左边成一垂直线，右边参差不齐，单倍行距，段与段之间要空一行。这种格式在商务英语信函中是目前最为流行的英文书信格式。,Your NameAdress

6、PhoneDateRe:To what this letter refersCERTIFIED MAILPERSONALRecipients NameCompany NameAddressAttention Recipients NameDear*,BodySincerely,SignitureEncl:cc:,信封的写法,Wang HaiboDepartment of EnvironmentHefei University of TechnologyHefei,230009Anhui,China,寄信人姓名地址,寄件人姓名地址,Dr.William Jones,收件人姓名,Universit

7、y of PittsburghPittsburgh 15213,收件人地址,英文书信的基本原则 英文书信的书写可概括为7个C原则：Completeness（完整）,Clarity（清楚）,Concreteness（具体）,Conciseness（简明）,Correctness（正确）,Courtesy（谦恭）,Consideration（谅解）。,1.完整 一封完整的书信，有助于建立和表达友善关系，可以避免由于疏漏所导致的诉讼；一封书信写得是否完整，建议用5个W来检验。例如在定货信中，必须明确说明：（1）需要什么商品（What you want）；（2）何时需要（When you need t

8、he goods）；（3）货物发到何地何人收（to Whom and Where the goods to be sent）；（4）如何付款（How payment will be made）；（5）为什么（Why）；如拒绝对方的要求，或对对方提出要求时应说明理由,2.清楚 清楚是指写信者必须将所需传递的信息表达清楚，以免对方产生误解。例如：原句：I am writing to apply for admission to your university.改为：I am writing to apply for admission to the graduate school of your

9、university in the spring of 2009.,3.具体 书信中的具体原则指信要写得具体明确。特别是答复对方要求的信，一定要具体，如对电报、电传的日期、号码等要交代清楚。We wish to confirm our telegram yesterday.改为：We confirm our telegram of March 18.,4.简洁 书信应行文流畅、言简意赅，避免冗长。We wish to acknowledge receipt of your letter改为：We apprciate your letter,5.正确 英文书信中，除了避免语法、拼写、标点错误外，

10、所引用的史料、数据等也应准确无误。,6.谦恭 语言要有礼且谦虚，及时回信也是礼貌的表现。,7.谅解 写信时要处处从对方的角度考虑有什么需求，而不是从自身出发，语气上更尊重对方。We wont be able to sent you our latest catelog this month.改为：We will sent you our latest catelog next monty.,特殊信函（1）投诉信,开头段：说明与收信人的相关性，并标明写作意图。主体段：写明投诉的原因，要展开说明。可以说具体理由，也可以说问题的具体体现方式。此外，提出你对如何改进或解决问题的建议，清楚地表明你希望问

11、题如何得到解决。结尾段：表达你希望上述问题得到迅速解决的强烈愿望，并对有关人员作出的努力表示感谢，希望尽快得到满意的答复。,特殊信函（1）投诉信,Dear*,_.Now I am writing to complain about _._.But I am completely disappointed at what I experienced there.Firstly,_.Moreover,_.Worse of all,_.I believe _.It is not properly settled,I would complain to the Consumers Associatio

12、n.At the same time,I sincerely hope that _.I would be glad to see _ and I look forward to a day when _.,句型：I am writing to you to complain about To improve this situation,it is advisable to take the following measure.For one thing.For another,I do hope that the problems will be solved as soon as pos

13、sible.,特殊信函（2）求职信,开头段：说明信息来源，并说明写作意图。介绍相关工作经历、学习经历及个人本性，以表明你可以胜任这个职位。表示强烈的期盼，并希望尽快得到答复。,特殊信函（2）求职信,Dear Sir or Madam,I wish to apply for the position for _ that you advertised in _.I am a student _,and I feel that my qualifications and work experience make me a suitable candidate for the job,_.I hav

14、e a fair mastery of _.As for experience,_.Therefore,I am confident that _.Incidentally,could you please inform me of _?I hope _.I can be reached at _.Thank you for considering my application again.I am looking forward to your reply and eventually,meeting you.,句型：I have read your advertisement in（刊物名

15、）of（时间）for a secretary,and should be grateful if you consider me as a candidate for the position.I shall be pleased to furnish you with any further information concerning my education and work experience.,特殊信函（3）询问信,开头段：说明写作意图，说明写这封信的目的是寻求什么样的信息或帮助。询问具体问题，强调所需信息的重要性。表达获取信息的强烈期盼，提供联系方法以供收信人与你联系。并对有关人员表示感谢。,特殊信函（3）询问信,Dear Sir or Madam,I am writing in the hope that_.I a