英文书信写作格式.docx

1、英文书信写作格式(一) 英文书信的组成部分英文书信一般由六部分组成。即：信头（Heading）、信内地址（Inside Address），称呼（Salutation），正文（Body of Letter）、结束语（Complimentary Close）、署名（Signature），有时在书信后面还有附言（Postscript）、附件（Enclosure），这得视具体情况而定。下面将分别说明。1. 信头（Heading）信头是指写信人的地址和写信日期， 一般写在或打在第一面信纸的右上角，先写地址再写日期，地址的写法是从小到大，先写门牌号、路号，再写区名、市名、省名，最后写国名。时间的写法对英国

2、人和美国人而言是不同的。英国人习惯按日、月、年的顺序写，而美国人习惯按月、日、年的顺序写。例如：英式：1st October，1999美式：October 1，1999在使用前一种形式时，月和年之间的逗号可用可不用，但是在后一种形式中，必需要使用逗号。信头的写法有缩进式和齐头式。缩进式每行开头向右缩进一两个字母；齐头式左边对齐排列，如下所示：缩进式Wang MingDept. of Chemical EngineeringDalian University of TechnologyDalian 116023Liaoning ProvinceP. R. China齐头式Wang MingDep

3、t. of Chemical EngineeringDalian University of TechnologyDalian 116023Liaoning ProvinceP. R. China2. 信内地址 （Inside Address）信内地址要写出收信人的姓名和地址。一般给比较生疏的亲友的信和公事信件要写出信内地址，而熟悉朋友可以省去这一步骤。信内地址写出在日期下一两行的左上角，第一行写收信人的称呼姓名，然后写出地址。地质也是从小到大写出，分缩进式和齐头式两种。例如：缩进式The PresidentOxford UniversityEngland齐头式Jiang Bin64Hepin

4、g RoadP.R.China3.称呼（Salutation）称呼是对收信人的称谓。在信内地址下一两行处顶格写起，自成一行。末尾用逗号或冒号。（1）当给一位熟悉的人写信时可以用Dear 或是My Dear。在英国，My Dear 比Dear亲切，而在美国，Dear比My Dear 亲切。（2）当给一位你不知婚否的女性写信时，可以用Ms.，这是指女士。（3）在给不熟悉的人写信时，可以用Dear sir, Dear Madam, Dear sirs, Gentleman 等等。4正文（Body of Letter）正文是一封信的主体部分。通常在称呼的下一行写出。正文也可采用齐头式或缩进式的方法。齐

5、头式是反映每段开头一行和后面行并齐。缩进式是指每段的第一行向右缩进几个字母。信笺讲究简洁、效率。开头几句简单地寒暄后就不如正题，在结尾处要有祝愿和敬语。常用的开头语有：I have received your letter of July Ist. 7月1 日来信已经收悉。I have the pleasure to tell you that .很高兴告诉你。I am very much delighted to receive your letter. 非常高兴收到你的来信。It is my honor to inform you that 很荣幸告诉你。常用的结束套话有：I am loo

6、king forward to hearing from you 盼早日回信。Wish best regards. 祝好。Thank you for your help 感谢你的帮助！Wish my best wishes for your success. 祝你成功。Wishing you a happy holiday. 祝假日愉快！Hoping to hear from you soon. 希望能尽快收到你的回信。结束语（Complimentary Close）结束语在正文之后隔一两行的偏右方开始写出。开头字母用大写，以后的字母用小写，最后一个词后面用逗句。常用的结束语有：一般非正式的关

7、系：Yours sincerely,Yours truly,Yours faithfully,Most sincerely,Faithfully yours,亲密的关系：Love,Yours love,Yours Affectionately,With love,Lovingly yours,Yours ever,上级和长者：Yours respectfully,Faithfully yours,署名（Signature）在结束语的下方是签名，先手写出，再打出来。如果收信人不认识写出信人，可以在署名前用括号标出Mr.、Miss或Ms。在名称下面可注上头衔。如：Yours sincerely,L

8、ucy Blake (手写)Lucy Blake (Miss)(打印)Sales Manager附言（Postscript）,附件（Enclosure）在信件正文写作时可能漏掉了某些事，或临时发生了某事需要补充时，可以在信下面左下方写出上P.S.如果随信有附件可在爱左下端注明。如：Enclosure:1.Invoice(发票)2.Resume(个人简历)（二）英文书信实例上面介绍了英文写信的主要组成部分以及各部分的写作特点，接下来我们将提供五种英文书信的范例。祝贺信当朋友有了喜事，如结婚、高升、获奖的时候，你可以向他写出一封祝贺信，表达你的嘱咐与恭贺。例文Mechanical Engineer

9、ing DepartmentDalian University of TechnologyDalian 116023Liaoning,ChinaNovember28,1999Mr. WangXimingMechanical Engineering DepartmentMassachusetts Institute of TechnologyCambridge, Mass. 02139U.S.A.Dear Mr. Wang,Thank you for your letter of November 3,1999. I am sorry not to have written back earli

10、er but time seems to pass so quickly.I learnt from your letter that you had received you masters degree. I would like to congratulate you on your splendid success.In this letter I am bringing you a piece of good news：your wife gave a birth of a boy last week and she ins in good health now. The baby

11、weighed eight jin at birth. Yesterday my wife and some other neighbors went to the hospital to see your wife and to congratulate her on the birth. She told them that she had been nursed with the best care since she was in hospital.Now Im taking the Visiting School Test in Beijing. If I pass the exam

12、ination, Ill leave for America soon. If not, Ill wait for another chance. Ive never been to the U.S.A., and I know little about the institutions and customs there. I hope that you will write to me and tell me more about them.With best regards to you and your classmates.Yours sincerely,Zhang Jiao2感谢信

13、当别人帮了你一个忙时，你应该给他写封信，以示感激。例文Dear John:Thank you very much for the nice birthday present you have sent me! I have been longing for a dictionary for a long time. It will surly be very helpful to my study.Its very nice of you to remember my birthday. Ill make good use of the dictionary and Ill think of

14、you with gratitude and affection every time I use it.Love,Sally3邀请信当邀请某位朋友参加活动，如交游、宴会时，可以写一封邀请信。信的语气应该谦逊，热情。例文Dear Mr. Clark:We are wondering if you and Mrs. Clark want to have supper with us on Friday, January 21st at seven oclock?James and I are looking forward with great pleasure to seeing you an

15、d Mrs.Clark. We do hope you can come.Sincerely yours,Lucy Wheeler4 申请信当申请一项工作，或是申请一个学校留学时，都应该使用申请信。申请信应该简洁、明确、如实地反映你的才能、成绩、愿望和目标。例文下面是一封申请留学的书信：The Department of Civil EngineeringDalian University of TechnologyDalian 116023Liaoning ProvinceP.R.ChinaNovember 20,1999Prof. Steeve HunterThe Dept. Of Civ

16、il Engineering* UniversityNew Your, NY 10017U.S.ADear Professor Steeve Hunter,I have for many years cherished the hope of studying civil engineering under your personal guidance as a graduate student in your university, to which your name has added so much luster.I was enrolled to study civil engine

17、ering in the Department of Civil Engineering Of Zhejiang University in September 1992.I graduated from Zhejiang University in July 1996. And ever since my graduation, I have been teaching in the Department of Civil Engineering of Dalian University of Technology.If you could tell the necessany proced

18、ure of taking the graduate course of your department, I will be very grateful to you.I am looking forward to hearing from you soon.Sincerely yours,ZhaoHui(手写)ZhaoHui（打印）回答人的补充 2009-07-30 09:28经典范文：Dear My Friend, How are you? Do you want to know about my English study?OK,I will tell you. I study Eng

19、lish at Sunday afternoon at two oclock.I study JianQiao English.And,last Saterday I took part in the Public English Test.I think I can pass.And,next Monday,my school will have an English words test.I want to take part in.I am sure,I can win. Well,its late.In the end of my letter,I put my best wishes

20、 for you! Please write to me soon! Yours, Jackyanbo回答人的补充 2009-07-30 09:41信纸没有特别的 要求，如果是写给朋友的话，可以用带图案漂亮的信纸。若写个上级或用于正式场合，需用A4纸打草稿书写。Dec.29th，2010Dear XX,How are you doing these days?I am writing to tell you that Im going to take the TOEFL examination. You know its a little difficult for our Chinese s

21、tudents and this is the first time that I take this kind of examination. So I dont know what I should do for making preparations. I want to ask you if you can give me some idea about this examination and give me some suggestions on which reference books I should buy.Im looking forward to your letter

22、. Thank you very much!Best wishes!Yours,XX假设你是李明，请你就本校图书馆的状况给校长写一封信，反映如下问题：1.图书馆内本专业藏书偏旧，不利于学生及时了解国内外新的学术发展。2.阅览室灯光太暗、没有空调设备。3.新开发的电子借阅系统有待完善许多图书资料都无法使用该系统查到。DearPresident:ImLiMing.Iventuretowritetoyouandunveiltheexistingproblemsofthelibraryunderyourcharge.Weexhaustourpatiencetolookforitemsrelatedto

23、ourmajoronshelvescrammedwithoutdatedshabbybooks.Mostofthemshouldbeweeded.Thenewlypublishedcounterpartsneedtobepurchased,displayedandcirculated.Thelibraryarmedwiththesefreshbooksenablesustotrackthenewestinformationconcerningscientificdiscoveriesandscholarlyaccomplishment.Weallsufferthedimlightandthea

24、bsenceofairconditionerinthereadingroom.Thisintolerablyterriblescenariopressinglyneedsimproving.Thenewlyintroducedlibrarysystemistobeupdated,foritssearchengineskipssomevaluablematerials.Wearewaitingforyourresponsetotheseproblems.LiMingdearliming:Are you all right mow?We havent see for a long time.Sud

25、denly write a letter for you whether very surprised.I now lead quite good, work stability, the day is very quiet.i dont know you how, recent the weather is very hot, I hope you work notice a rest.are you free on next Friday evening?I bought two movie ticket, if you sometimes come right away, I will

26、wait you in the movie theater doorway, you dont come and then make a telephone call to say to me under.Expecting you can.yours wangyin亲爱的李明：你还好吗？我们很久没见了。突然给你写信是不是很意外啊。我现在过不错啊，工作稳定，日子很平静。不知道你怎么样了，最近的天气很热，我希望你工作时注意休息。下个星期五晚上你有空吗？我买了两张电影票，如果你有时间就来，我会在电影院门口等你，你不来就给我打个电话说下。期待你能来。你的王英英文书信不论是商业信、社交信或朋友间的通信

27、，依据习惯，大体都有六部分组成。即： 信头(heading) 信内地址(inside address) 称呼(salutation) 正文(body) 结尾语(complimentary close) 签名(signature) 1.信头(heading) 英语书信的信头包括发信人的地址和发信的具体日期两部分。信头放在信纸的右上角，一般分行写出。要先写发信人地址，再写发信的日期。写发信地址时依据从小到大的原则，即：先写门牌号码、街道名或路名，再写区(县)及所在市名称，然后是省或州、郡名称，最后再写上国家的名称。日期的顺序是先写月份再写哪一日然后是年份。需写邮政编码，邮政编码写在城市名称后边，用

28、逗号隔开。 信头不能越过信纸中间而写到信纸的左上面。另外需要注意的是，通常在写地址时，第一行写门牌号和街名，第二行写地区名，第三行是日期。一般信头每行末不用标点符号，但每行中间应用的标点不可少，城区名和邮政编码之间，日月和年份之间要用逗号隔开。 信头一般不要写得太高，信头的上面要留些空白。 信头的书写格式有两种：并列式和斜列式。所谓并列式是指信头各行开头上下排列整齐。而所谓斜列式是下一行开头较上一行的开头向右移一至两个字母的位置。如： 并列式： 6P Park Ave. New York; NY 11215, U.S.A. December 1， 1999 斜列式： 6P Park AVe.

29、New york, NY 11215, U.S.A December 1， 1993 2.信内地址(inside address) 信内地址包括收信人的姓名称呼和地址两部分。社交的私人信件信内地址是省略的。信内地址的位置位于信头的左下方，它的开始行低于信头的结尾行，位于信纸中央的左边。 信内地址先写收信人的头衔和姓名，再写地址，地址排列次序同信头一样。信内地址的书写格式也有两种：并列式和斜列式。一般来讲，信头和信内地址所用的格式总是保持一致的。标点符号的使用也与信头一样。 关于信内地址对收信人的头衔和姓名的称呼一般有以下几种情况： 无职称的男子用Mr.(加姓) 已婚的女子用Mrs.(加女子丈夫

30、的姓) 未婚的女子用Miss 婚姻状况不明的女子用MS. 博士或医生用Dr.(Doctor) 有教授职称的用Prof.(Professor) 总经理、校长、会长、总统用Pres.(President) 3.称呼(salutation) 称呼是对收信人的尊称语，自成一行，与信内地址上下排齐。在美国用“My Dear”比用“D ear”还要客气，而英国的用法恰巧相反。对于一个陌生的人通信一般用“Dear Sir”或“D ear Madam”。另外需要注意的是称呼后面用逗号。 4.正文(body) 正文是书信的核心部分。正文的写作必须注意以下几点： (1)正文从低于称呼一至二行处写起，每段第一行向内缩进约五个字母，转行顶格。正文 也采用并列式的写法，即每行都顶格，但段与段之间中间要空出两三行表示分段。 (2)对于非正式的书信，除客气外，没有什么一定的