Master Project Management Plan.docx

Master Project Management Plan.docx

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MasterProjectManagementPlan

MasterProjectManagementPlan

HealthandHumanServicesAgency,OfficeofSystemsIntegration

RevisionHistory

RevisionHistory

Revision/WorkSite#

DateofRelease

Owner

SummaryofChanges

InitialDraft2513v7

7/31/2004

SID-PMO

InitialRelease

OSIAdmin#5603

8/29/2008

OSI-PMO

Majorrevisionsmade.IncorporatedMasterProjectManagementPlantailoringguideinformationinthistemplate.

RemovetemplaterevisionhistoryandinsertMasterProjectManagementPlanrevisionhistory.

Approvals

,OSIProjectDirector

Date

,OSIProjectManager

Date

TemplateInstructions:

Thistemplateiscolorcodedtodifferentiatebetweenboilerplatelanguage,instructions,samplelanguage,andhyperlinks.Inconsiderationofthosereviewingablackandwhitehardcopyofthisdocumentwehavealsodifferentiatedthesesectionsofthedocumentusingvariousfontsandstyles.Detailsaredescribedbelow.Pleaseremovethetemplateinstructionswhenthedocumentisfinalized.

Standardboilerplatelanguagehasbeendevelopedforthismanagementplan.ThislanguageisidentifiedinblackArialfontandwillnotbemodifiedwithoutthepriorapprovaloftheOSIProjectManagementOffice（PMO）.Iftheprojecthasidentifiedabusinessneedtomodifythestandardboilerplatelanguage,therequestmustbecommunicatedtothePMOforreview.

InstructionsforusingthistemplateareprovidedinblueTimesNewRomanfontanddescribegeneralinformationforcompletingthismanagementplan.Allbluetextshouldberemovedfromthefinalversionofthisplan.

SamplelanguageisidentifiedinreditalicArialfont.Thislanguageprovidessuggestionsforcompletingspecificsections.Allredtextshouldbereplacedwithproject-specificinformationandthefontcolorreplacedwithblacktext.

HyperlinksareannotatedinpurpleunderlinedArialtextandcanbeaccessedbyfollowingtheon-screeninstructions.Toreturntotheoriginaldocumentafteraccessingahyperlink,clickonthebackarrowinyourbrowser’stoolbar.The“FileDownload”dialogboxwillopen.Clickon“Open”toreturntothisdocument.

TableofContents

1.Introduction1

1.1Purpose1

1.2Scope1

1.3References1

1.3.1ProjectCentralizedDocumentRepository1

1.4Acronyms2

1.5DocumentMaintenance2

1.6MasterProjectPlan（MPP）vs.ProjectManagementPlan（PMP）2

2.ProjectPlanning3

2.1ScopeManagement3

2.1.1ScopeStatement3

2.1.2ScopeManagement3

2.1.3WorkBreakdownStructure4

2.1.4FormalAcceptanceofScope5

2.2TimeManagement5

2.3CostManagement6

2.4QualityManagement6

2.5StaffManagement6

2.6RiskManagement6

2.7CommunicationManagement7

2.8ConfigurationManagement7

2.9ContractManagement7

2.10GovernancePlanandIssueEscalationProcess7

2.11OrganizationalStructure8

2.12ProjectAssumptionsandConstraints8

2.12.1ProjectAssumptions8

2.13ProjectConstraints8

3.ProjectExecution9

3.1ProjectManagementPlanExecution9

3.2InformationDistribution9

3.3ApplicationCustomization9

4.ProjectControl10

4.1IntegratedChangeControl10

4.2ScopeChangeControl10

4.3ScheduleControl10

4.4PerformanceReporting11

5.UnanticipatedTasks12

6.ProjectSchedule12

7.PhaseClose-Out&LessonsLearned12

7.1.1ConductingFormalLessonsLearned12

7.1.2ContractCloseOut12

7.1.3AdministrativeClosure13

AppendixA-WorkBreakdownStructureA-1

AppendixB-ProjectScheduleB-1

1.

Introduction

1.1Purpose

ThepurposeoftheMasterProjectManagementPlanistocapture‘how’theprojectwillbemanagedthroughouttheprojectlifecycle.

ThepurposeoftheMasterProjectManagementPlan（MPP）documentistoprovidetheprojectstakeholderswithanapprovedworkingguideforhowtheProjectwillmanagetheproject.TheMPPdescribeshowtomanagetheactivitiesoftheProject,theprimecontractor,andothersupportingorganizationsthroughouttheprojectlifecyclephasestoensureatimely,efficient,andeffectivesystemacquisitionasdefinedintheProjectCharter.

1.2Scope

ThisMasterProjectManagementPlanidentifiestheactivities,processes,andproceduresusedtomanage.Definetheparametersthatthisplanencompasses.

TheMPPdescribestheoverallpurposeandscopeoftheMPPasadocument.ItprovideshowtheProjectofficewillbeorganized,staffed,anddescribeswhotheprojectstakeholdersare.TheMPPfurtherdetailsthemethodologyforprojectmanagementthatwillbeemployedforeachprojectlifecyclephase,aswellasabriefdescriptionofeachofthecomponentplansoftheMPP.

1.3References

ProjectManagementInstitute（PMI）

ProjectManagementBookofKnowledge（PMBOK3rdedition）

InstituteofElectrical&ElectronicsEngineers（IEEE）

SoftwareEngineeringInstitute（SEI）atCarnegie-MelonUniversity

StatewideInformationManagementManual（SIMM）

OSIBestPracticeswebsite（BPWeb）http:

//www.bestpractices.osi.ca.gov.

1.3.1ProjectCentralizedDocumentRepository

RefertotheWorkSiterepositorylocatedatforallproject-specificdocumentation.IftheprojectisnotusingWorkSite,indicatethelocationoftheproject’selectronicdocumentrepositoryaswellastheproject’shardcopylibrary.Iftheprojectisusingatooltotrackstaffinformationandthestaffingprofile,indicatethenameandlocationofthetool.

1.4Acronyms

BPWeb

BestPracticesWebsite

DGS

DepartmentofGeneralServices

DOF

DepartmentofFinance

DTS

DepartmentofTechnologyServices

IEEE

InstituteofElectrical&ElectronicsEngineers

MPP

MaterProjectPlan

OCIO

OfficeofChiefInformationOfficer

OSI

OfficeofSystemsIntegration

PMBOK

ProjectManagementBookofKnowledge

PMP

ProjectManagementPlan

SEI

SoftwareEngineeringInstitute（SEI）atCarnegie-MelonUniversity

SIMM

StatewideInformationManagementManual

WBS

WorkBreakdownStructure

1.5DocumentMaintenance

Thisdocumentwillbereviewedannuallyandupdatedasneeded,asaprojectproceedsthrougheachphaseofthesystemdevelopmentlifecycle.LessonslearnedasaresultofcontinuingstaffmanagementeffortswillbecapturedattheendofeachprojectphaseandusedtoimproveprojectandOSIstandards.Ifthedocumentiswritteninanolderformat,thedocumentshouldberevisedintothelatestOSItemplateformat.

Thisdocumentcontainsarevisionhistorylog.Whenchangesoccur,theversionnumberwillbeupdatedtothenextincrementandthedate,ownermakingthechange,andchangedescriptionwillberecordedintherevisionhistorylogofthedocument.

1.6MasterProjectManagementPlan（MPP）vs.ProjectManagementPlan（PMP）

TheMPPisdevelopedandcontrolledbytheprojectofficeandisthehighest-levelprojectmanagementdocument.TheMPPisfortheprojectofficetomanagetheentiresystemeffort.

ThePMPisacontractuallydefinedmanagementdocumentdevelopedbythecontractortomanagehisobligations.ThePMPissubordinatetotheMPPandmustbeintegratedviatheappropriatecontractingvehicles.

2.

ProjectPlanning

TheprojectmanagementplanisbasedprimarilyontheprojectmanagementprocessesdescribedinthePMBOK,3rdedition.ThemethodologyforplanningtheprojectutilizestheaspectsofthePMBOKwhereapplicabletotheprojectbasedonitssize,complexity,andstaffresources.

2.1ScopeManagement

2.1.1ScopeStatement

Thescopeoftheprojectistoprocureandimplementacentralized,integratedinformationmanagementsystemattoensurethatconditionsaremonitoredandtrackedaccordingtoprogramguidelinesthatmeettheintentoftheProject.

ThescopeoftheProjectisto:

∙Secureandretainprojectapprovalandfunding

∙Definebusinessrequirementsforthe

∙Upgradefacilitiestoimplement

∙EnsureVerificationandValidation,andIndependentProjectOversightareperformed

∙Procureavendortodesign,customize,testandimplementthe,andtheneededinterfacestoandfromexistingOSIsystems

∙Ensuretheprogramorganizationandstaffarepreparedfortheimplementation

∙Retiretheprevioussystem（s）softwareanddocumentationcomponents

∙CompletethePostImplementationandEvaluationReport

Thescopeoftheprojectdoesnotinclude:

∙Exploringnon-automatedsolutions,duetothecourtorder.

∙Installingthesystematlocationsotherthan.

∙Providingfunctionsoutsidethoserequired

.

2.1.2ScopeManagement

Theprojectscopewillbemanagedthroughthevariousmanagementplans,projectdocuments,reviews,andchangecontrolprocessesestablishedthroughouttheproject’sphases.Theprojectplanswillbedevelopedtoensurethattheprojectscopebaselineismaintainedandconsistent.ProjectdocumentswillbereviewedtoensurethescopeasestablishintheProjectCharter,FeasibilityStudyReport,andinthisProjectManagementPlanisnotinadvertentlyalteredorchanged.Theprojectscopewillprimarilybemanagedthroughtheproject’sscheduledreviewssuchasWeeklyStatusMeetings,Bi-WeeklyVendorMeetings,andmonthlySteeringCommitteeMeetings,andthroughthechangecontrolprocess.Communicationwillplayakeyroleinscopemanagement.TheprojecthasestablishseveralformsofverbalandwrittencommunicationdescribedintheCommunicationPlantoensurestakeholders,sponsors,executivemanagement,teammembers,externalagencies,andvendorsinvolvedintheprojecthaveaclearunder